Maintenance Records & Work Orders · Excel template
Free DPF Regeneration Log Template
A diesel particulate filter (DPF) regeneration log that records every active, parked, and forced regen plus cleaning events — so you can spot units that regen too often and head off costly DPF failures.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- A row per regen event with date, unit, type (passive/active/parked/forced), and odometer
- Soot-load or back-pressure capture where the platform reports it
- Cleaning and replacement events tracked alongside regens
- A notes field for repeat-forced-regen flags that signal an underlying fault
- A worked example covering active, parked, and forced regens plus a cleaning
How to use it
- 1
Log each regeneration with the unit, date, odometer, and regen type as reported by the vehicle.
- 2
Record soot load or back-pressure where available so you can see the trend approaching each regen.
- 3
Track DPF cleaning and replacement events on the same log to keep the full DPF history together.
- 4
Flag any unit needing frequent forced or parked regens — that pattern usually points to a fault, not normal operation.
- 5
Review regularly and route abnormal patterns to diagnosis before the DPF or aftertreatment system fails.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
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DPF Regeneration Log Template
Regen frequency and soot/back-pressure thresholds depend on the engine, duty cycle, and aftertreatment system — defer to the manufacturer specifications. Frequent forced regens usually indicate an underlying problem.
| Date | Unit / VIN | Odometer (mi) | Regen Type | Soot Load / Back-Pressure | Event / Action | Notes |
|---|---|---|---|---|---|---|
| 2026-03-02 | TRK-007 | 118,900 | Active (auto) | Normal | Completed in service | Routine |
| 2026-03-06 | TRK-012 | 96,400 | Parked | High soot | Operator-initiated parked regen | 2nd this week — monitor |
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Enter your name and email to reveal the complete template and download the editable spreadsheet. You can print it, save it as a PDF, or adapt the columns to your own vehicles. It's a fair trade: the preview costs nothing, and the full file costs you about 20 seconds.
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Regeneration is the process that burns off accumulated soot in a diesel particulate filter. It can be passive (during normal hot highway running), active (the system injects fuel to raise temperature), parked (operator-initiated while stationary), or forced (a technician triggers it in the shop).
Regen frequency is a health signal for the whole aftertreatment system. A unit that suddenly needs frequent parked or forced regens often has an underlying fault — EGR, injectors, sensors, or excessive idling. Logging regens makes that pattern visible before the DPF fails.
There is no single number — it depends on the engine, duty cycle, and aftertreatment system, so defer to the manufacturer specifications. The key signal is a change: a unit that begins needing far more frequent regens than its own baseline warrants diagnosis.
DPFs accumulate ash that regeneration cannot remove and eventually require off-vehicle cleaning or replacement at the manufacturer-specified interval or condition. Track those events on the same log so the full DPF service history stays in one place.
Related guides & tools
- DPF cleaning and regeneration explained
- Fleet preventive maintenance: the complete guide
- Glossary: Work order
- Fleet maintenance cost calculator
Looking for more? Browse all fleet templates or run a fleet calculator.