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Know your numbers before you talk to vendors

33 calculators for fuel spend, maintenance cost, utilisation, depreciation, compliance exposure and software ROI. Each one runs in the browser with no account and keeps nothing. Take the figures into a head-to-head comparison or a software profile to see whether a platform's own pricing survives them. The research reports give the benchmarks to sanity-check a result against, and the template library has the logs these calculators expect you to be keeping. Decoding a vehicle rather than costing one? Use the VIN decoder.

33 calculators7 groups

Showing 33 of 33 calculators

Per-mile and per-vehicle unit economics

5 calculators

  • Cost Per Mile Calculator

    Calculate your fleet’s total cost per mile by entering all operating expenses. This calculator breaks down fuel, maintenance, insurance, depreciation, labor, and admin costs into a single per-mile figure.

  • Fleet Cost Per Vehicle Calculator

    Calculate the total monthly and annual cost for each vehicle in your fleet. Enter itemized costs or your total fleet budget to see per-vehicle breakdowns with industry benchmark comparisons.

  • Fleet TCO Calculator

    Calculate the true total cost of ownership for your fleet vehicles. Factor in purchase price, operating costs, and residual value to understand what each vehicle really costs over its lifetime.

  • Fleet Vehicle Lifecycle Cost Calculator

    View year-by-year costs for a fleet vehicle over its entire lifecycle. Find the optimal replacement year where total annual costs are minimized.

  • Truck Cost Per Mile Calculator

    Calculate the total cost per mile for your commercial trucks including payments, fuel, insurance, maintenance, permits, and tolls. Get a detailed per-mile breakdown for each cost category.

Diesel cost and efficiency

5 calculators

  • Fleet Fuel Cost Calculator

    Estimate your total fleet fuel expenditure across all vehicles with this free calculator. Enter your fleet size, daily mileage, fuel efficiency, and fuel price to get daily, monthly, and annual fuel cost projections.

  • Fleet Fuel Savings Calculator

    See how much money your fleet can save by improving fuel efficiency. Enter your current and target MPG to calculate annual fuel savings per vehicle and across your entire fleet.

  • Fleet Idling Cost Calculator

    Discover how much money your fleet wastes on idling every year. Enter your fleet size, average idle time, and fuel burn rate to calculate daily, monthly, and annual idling costs.

  • Fleet MPG Calculator

    Calculate your fleet-wide miles per gallon average to benchmark fuel efficiency. Enter total miles driven and total gallons consumed to see your fleet MPG and how it compares to industry averages.

  • Fuel Surcharge Calculator

    Work the per-mile fuel surcharge from the EIA weekly diesel average, your peg price and your contract MPG, with the trip total and break-even peg.

Electrification and emissions

4 calculators

  • EV Charging Cost Calculator

    Cost a charging month from miles, efficiency and your rate, with charging losses and the depot demand charge both modelled rather than left out.

  • EV Fleet Savings Calculator

    Compare the operating costs of traditional ICE vehicles versus electric vehicles for your fleet. Calculate annual energy savings, total cost difference, and the payback period on the EV purchase premium.

  • Fleet Carbon Footprint Calculator

    Measure your fleet’s total CO2 emissions in metric tons. Enter your fleet size, mileage, fuel efficiency, and fuel type to calculate your carbon footprint and per-vehicle emissions.

  • Fleet Emissions Calculator

    Calculate your fleet’s CO2, NOx, and PM2.5 emissions based on fuel type and consumption. Get a comprehensive picture of your fleet’s environmental impact beyond just carbon dioxide.

Maintenance, downtime and replacement timing

5 calculators

  • Fleet Depreciation Calculator

    Calculate annual and monthly depreciation for your fleet vehicles using straight-line depreciation. Understand how much value your vehicles lose each year to make better procurement and replacement decisions.

  • Fleet Downtime Cost Calculator

    Quantify the true cost of vehicle downtime in your fleet. Calculate lost revenue, idle driver costs, and replacement vehicle expenses from unplanned vehicle outages.

  • Fleet Maintenance Cost Calculator

    Calculate your total annual fleet maintenance costs including preventive maintenance and breakdown repairs. Understand the true cost of keeping your fleet operational and identify savings opportunities.

  • Fleet Tire Cost Calculator

    Estimate your fleet’s annual tire costs including new tires and retreading. Calculate cost per mile and per vehicle to optimize your tire management program.

  • Vehicle Replacement Calculator

    Determine whether to keep or replace a fleet vehicle. Compare the annual cost of keeping an aging vehicle against the cost of a new replacement to find the break-even point.

Fleet sizing and asset utilisation

4 calculators

  • Delivery Route Calculator

    Estimate the total cost of a delivery route including fuel, driver time, and vehicle wear. Calculate cost per stop and cost per mile to optimize route profitability.

  • Fleet Break-Even Calculator

    Find out how many trips, deliveries, or loads your fleet needs to cover fixed costs each month. Calculate your break-even point and margin per trip to ensure profitability.

  • Fleet Size Calculator

    Determine the right number of vehicles for your fleet operation. Enter your daily trip requirements, trip duration, and utilization targets to calculate minimum and recommended fleet size.

  • Fleet Utilization Calculator

    Measure how effectively your fleet is being used. Calculate both vehicle utilization and time utilization rates to identify idle assets and optimization opportunities.

Budgeting, labour and software ROI

5 calculators

  • Driver Cost Calculator

    Calculate the fully loaded annual cost of a fleet driver including base pay, overtime, benefits, training, and turnover costs. Understand the true cost of your driving workforce.

  • Fleet Budget Calculator

    Build a comprehensive fleet budget by entering all major cost categories. Get monthly and annual budget totals with per-vehicle breakdowns to plan your fleet spending.

  • Fleet Labor Cost Calculator

    Add up the total labor costs for your fleet operation including drivers, mechanics, and administrative staff. See the full picture of your fleet workforce expenses.

  • Fleet ROI Calculator

    Calculate the return on investment from fleet management software. Enter your current costs, expected savings, and software investment to see your net ROI, annual savings, and payback period.

  • Telematics ROI Calculator

    Calculate the return on investment from a telematics or GPS tracking system. Enter your fleet size, current costs, and expected savings to see monthly and annual ROI with payback period.

Compliance and risk

5 calculators

  • Fleet Accident Cost Calculator

    Quantify the total financial impact of fleet accidents including property damage, injuries, liability, insurance deductibles, and lost productivity. Understand the true cost of fleet safety incidents.

  • Fleet Compliance Cost Calculator

    Estimate the total annual cost of fleet regulatory compliance including ELD devices, DOT inspections, IFTA filings, drug testing, and driver training requirements.

  • Fleet Insurance Cost Calculator

    Estimate your fleet insurance costs based on vehicle count, type, value, and claims history. Get per-vehicle and per-mile insurance cost projections to help with budgeting and cost control.

  • HOS Calculator: 11, 14 and 70 Hour

    Check driving hours left against the 11, 14 and 60/70-hour limits in 49 CFR 395.3, with the 30-minute break and the short-haul exceptions handled.

  • IFTA Tax Calculator

    Calculate quarterly IFTA fuel tax by jurisdiction: fleet MPG from your distance and fuel, then net taxable gallons and tax due or credit per state.