Onboarding & Training · Excel template
Free Driver Training Record / Log
A training record that tracks every course, certification, and refresher a driver completes — from orientation and defensive driving to hazmat and entry-level driver training (ELDT).
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- One row per driver per training event with the topic and date completed
- Columns for training type, trainer/provider, and hours or duration
- A result / score field and a driver acknowledgment column
- An expiration / refresher-due column for recurring certifications
- A status view so you can see who is current and who is overdue
- An Excel layout you can filter by driver, topic, or due date
How to use it
- 1
Add a row each time a driver completes a training event, recording the topic and completion date.
- 2
Note the trainer or provider and the duration so the record is audit-ready.
- 3
Capture the result or score and have the driver acknowledge completion.
- 4
For recurring certifications, set the refresher-due date and let the status column flag what's expiring.
- 5
Filter by due date before each quarter to schedule refreshers before they lapse.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Driver Training Record / Log
Some training is regulatory (e.g., entry-level driver training under 49 CFR 380, hazmat under 49 CFR 172). Confirm which courses your drivers and cargo require, and the retention period for each record.
| Driver name | Training topic | Type | Trainer / provider | Date completed | Hours | Result | Refresher due |
|---|---|---|---|---|---|---|---|
| J. Alvarez | New-hire orientation | Onboarding | Internal — Safety | 2026-01-08 | 4 | Complete | — |
| J. Alvarez | Defensive driving | Safety | Smith System (3rd party) | 2026-01-12 | 8 | Pass | 2028-01-12 |
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Enter your name and email to reveal the complete template and download the editable spreadsheet. You can print it, save it as a PDF, or adapt the columns to your own vehicles. It's a fair trade: the preview costs nothing, and the full file costs you about 20 seconds.
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- Every row & section
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
It depends on the training. Entry-level driver training (49 CFR 380) and hazmat training (49 CFR 172) carry specific recordkeeping requirements; internal safety training is good practice but less prescriptive. Verify which records and retention periods apply to your operation.
Retention varies by training type — hazmat training records, for example, are generally kept for a defined period after the employee stops performing the function. Confirm each requirement against the current rule.
You can record that a driver completed entry-level driver training here, but the ELDT itself is reported to the FMCSA Training Provider Registry by the registered provider. Keep your internal record and confirm the registry submission.
Yes — keeping a single filterable sheet for all drivers and topics makes it easy to spot who is overdue. Filter by driver for an individual training history or by topic to confirm fleet-wide coverage.
Related guides & tools
- CDL requirements explained
- New Hire Orientation Checklist
- Ride-Along Evaluation Form
- Driver safety resources
Looking for more? Browse all fleet templates or run a fleet calculator.