Onboarding & Training · Excel template
Free Driver Training Record / Log
A training record that tracks every course, certification, and refresher a driver completes, from orientation and defensive driving to hazmat and entry-level driver training (ELDT). Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- One row per driver per training event with the topic and date completed
- Columns for training type, trainer/provider, and hours or duration
- A result / score field and a driver acknowledgment column
- An expiration / refresher-due column for recurring certifications
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Add a row each time a driver completes a training event, recording the topic and completion date.
- 2
Note the trainer or provider and the duration so the record is audit-ready.
- 3
Capture the result or score and have the driver acknowledge completion.
- 4
For recurring certifications, set the refresher-due date and let the status column flag what's expiring.
- 5
Filter by due date before each quarter to schedule refreshers before they lapse.
What's inside
- One row per driver per training event with the topic and date completed
- Columns for training type, trainer/provider, and hours or duration
- A result / score field and a driver acknowledgment column
- An expiration / refresher-due column for recurring certifications
- A status view so you can see who is current and who is overdue
- An Excel layout you can filter by driver, topic, or due date
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Driver Training Record / Log
Some training is regulatory (e.g., entry-level driver training under 49 CFR 380, hazmat under 49 CFR 172). Confirm which courses your drivers and cargo require, and the retention period for each record.
| Driver name | Training topic | Type | Trainer / provider | Date completed | Hours | Result | Refresher due |
|---|---|---|---|---|---|---|---|
| J. Alvarez | New-hire orientation | Onboarding | Internal: Safety | 2026-01-08 | 4 | Complete | — |
| J. Alvarez | Defensive driving | Safety | Smith System (3rd party) | 2026-01-12 | 8 | Pass | 2028-01-12 |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
It depends on the training. Entry-level driver training (49 CFR 380) and hazmat training (49 CFR 172) carry specific recordkeeping requirements; internal safety training is good practice but less prescriptive. Verify which records and retention periods apply to your operation.
Retention varies by training type: hazmat training records, for example, are generally kept for a defined period after the employee stops performing the function. Confirm each requirement against the current rule.
You can record that a driver completed entry-level driver training here, but the ELDT itself is reported to the FMCSA Training Provider Registry by the registered provider. Keep your internal record and confirm the registry submission.
Yes: keeping a single filterable sheet for all drivers and topics makes it easy to spot who is overdue. Filter by driver for an individual training history or by topic to confirm fleet-wide coverage.