Vehicle Inspection & DVIR · Word template
Free DVIR Form (Driver's Vehicle Inspection Report)
A driver's vehicle inspection report (DVIR) form aligned to FMCSA 49 CFR 396.11, for documenting pre-trip and post-trip defects on commercial vehicles. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- Vehicle, carrier, driver, and date/odometer header fields
- FMCSA-style defect checklist covering the items 396.11 requires drivers to report
- A 'defects / no defects' declaration and remarks area
- Driver and mechanic certification + signature blocks
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Complete the header with carrier name, vehicle/unit, date, and odometer.
- 2
Inspect each listed component and check it as satisfactory or defective.
- 3
Describe any defect in the remarks area in plain language.
- 4
Sign the driver certification; if defects affect safe operation, do not drive until repaired.
- 5
Have the mechanic certify repairs (or that none were needed), then file the report.
What's inside
- Vehicle, carrier, driver, and date/odometer header fields
- FMCSA-style defect checklist covering the items 396.11 requires drivers to report
- A 'defects / no defects' declaration and remarks area
- Driver and mechanic certification + signature blocks
- Editable Word version so you can add your carrier details
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
DVIR Form (Driver's Vehicle Inspection Report)
Report Header
- Carrier / Company name
- Vehicle / Unit number
- Trailer number (if applicable)
- Date
- Odometer reading
- Location
Inspection Items (mark defective if applicable)
+10 more fields in this section
Certification
+5 more fields in this section
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Under FMCSA 49 CFR 396.11, drivers of most commercial motor vehicles must prepare a written post-trip report identifying any defect that would affect safe operation. Requirements vary by vehicle type. Verify the rule that applies to your operation.
Post-trip, a 'no defects' report is generally required for the regulated vehicle types, though some categories have narrower rules. Confirm against the current regulation for your fleet rather than assuming.
FMCSA generally requires retaining DVIRs and any related repair certifications for a set period (commonly three months). Always check the current retention rule, as requirements can change.