Vehicle Inspection & DVIR · Word template
Free DVIR Form (Driver's Vehicle Inspection Report)
A driver's vehicle inspection report (DVIR) form aligned to FMCSA 49 CFR 396.11 — for documenting pre-trip and post-trip defects on commercial vehicles.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- Vehicle, carrier, driver, and date/odometer header fields
- FMCSA-style defect checklist covering the items 396.11 requires drivers to report
- A 'defects / no defects' declaration and remarks area
- Driver and mechanic certification + signature blocks
- Editable Word version so you can add your carrier details
How to use it
- 1
Complete the header with carrier name, vehicle/unit, date, and odometer.
- 2
Inspect each listed component and check it as satisfactory or defective.
- 3
Describe any defect in the remarks area in plain language.
- 4
Sign the driver certification; if defects affect safe operation, do not drive until repaired.
- 5
Have the mechanic certify repairs (or that none were needed), then file the report.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
DVIR Form (Driver's Vehicle Inspection Report)
Report Header
- Carrier / Company name
- Vehicle / Unit number
- Trailer number (if applicable)
- Date
- Odometer reading
- Location
Free unlock
Unlock the full template
Enter your name and email to reveal the complete template and download the editable spreadsheet. You can print it, save it as a PDF, or adapt the columns to your own vehicles. It's a fair trade: the preview costs nothing, and the full file costs you about 20 seconds.
- Editable CSV
- Every row & section
- Branded PDF
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Under FMCSA 49 CFR 396.11, drivers of most commercial motor vehicles must prepare a written post-trip report identifying any defect that would affect safe operation. Requirements vary by vehicle type — verify the rule that applies to your operation.
Post-trip, a 'no defects' report is generally required for the regulated vehicle types, though some categories have narrower rules. Confirm against the current regulation for your fleet rather than assuming.
FMCSA generally requires retaining DVIRs and any related repair certifications for a set period (commonly three months). Always check the current retention rule, as requirements can change.
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