Cost / Budget / Finance · Excel template
Free Lumper Fee Receipt Log
A per-load record of lumper fees paid at the dock (amount, payment method, and receipt reference) the documentation a reimbursement or a billed-back accessorial both need. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- A load-level entry recording the lumper fee amount, payment method, and receiver location
- A receipt-reference field tying the entry to the physical or photographed receipt
- A reimbursement-status column tracking whether the driver was repaid
- A bill-back status for fees passed through to the broker or shipper
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Log the fee the same day it's paid, while the receipt is still in hand: a lumper fee reported from memory a week later is much harder to reconcile against the driver's settlement.
- 2
Photograph or keep the physical receipt and reference it in the log; a fee with no receipt reference is the one that gets questioned at settlement.
- 3
Record the payment method (cash, card, or company account) since cash payments in particular need a receipt to be reimbursable at all in most policies.
- 4
Track reimbursement status separately from the original entry, so a driver waiting on repayment is visible rather than assumed settled.
- 5
If the fee is billable to the broker or shipper per the rate confirmation, track that pass-through separately from the driver's reimbursement, since the two follow different timelines.
What's inside
- A load-level entry recording the lumper fee amount, payment method, and receiver location
- A receipt-reference field tying the entry to the physical or photographed receipt
- A reimbursement-status column tracking whether the driver was repaid
- A bill-back status for fees passed through to the broker or shipper
- A monthly total by receiver location, useful for negotiating or flagging chronically expensive docks
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
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Lumper Fee Receipt Log
Whether lumper fees are reimbursable, and whether they can be billed back to the broker or shipper, depends on your company policy and the specific rate confirmation. Confirm both before assuming a fee will be recovered.
| Load # | Location | Date | Amount | Payment Method | Receipt Ref. | Reimbursed | Billed Back |
|---|---|---|---|---|---|---|---|
| 88412 | Memphis DC | 2026-03-04 | $125.00 | Cash | Photo #0344 | Yes, 2026-03-11 settlement | Yes, per rate con |
| 88419 | Dallas plant | 2026-03-09 | $95.00 | Company card | Receipt on file | N/A: company paid | No, not billable |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Because a cash payment with no receipt is very hard to verify after the fact, and most reimbursement policies require one for exactly that reason. Without it, there's no way to distinguish a legitimate fee from an inflated or fabricated one. A photo of the receipt taken at the dock, logged the same day, is the simplest way to avoid a dispute at settlement.
No, it depends entirely on what the specific rate confirmation says. Some loads specify the fee is reimbursable by the broker on presentation of a receipt; others leave it as a carrier cost. Read each rate confirmation rather than assuming the last load's terms carry over to the next one.
That's set by your own company policy rather than any external rule, but tracking reimbursement status in the log, separate from whether the fee was even logged, is what prevents a driver from being owed money for weeks without anyone noticing. A driver who stops fronting lumper fees because reimbursement is slow becomes a bigger operational problem than the fee itself.
Document it anyway: the amount, the date, the location, and a note that no receipt was provided, plus a photo of the payment if possible. It's a weaker record than a proper receipt, but a documented fee with an explanation is still far better than an unexplained gap in the driver's settlement.