Maintenance Records & Work Orders · Excel template
Free Brake Service Log Template
A brake service log that records pad and lining measurements, rotor and drum condition, and the work performed at each axle, so brake wear is tracked and replacements never run late. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- A row per brake service with date, odometer, and axle serviced
- Lining/pad thickness capture and rotor/drum condition at each axle
- Columns for work performed, parts used, and next inspection due
- A worked example covering both hydraulic disc and air-brake measurements
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Record the unit, date, and odometer at the time of inspection or service.
- 2
Measure and log lining or pad thickness at each axle; note rotor/drum runout, scoring, or heat checking.
- 3
Enter the work performed and the specific parts fitted (pads, rotors, shoes, calipers, chambers).
- 4
Set the next inspection-due mileage from your PM plan; defer to the manufacturer schedule and FMCSA inspection requirements for the cadence.
- 5
Flag any measurement at or near the minimum so the unit is queued for replacement before it falls out of service.
What's inside
- A row per brake service with date, odometer, and axle serviced
- Lining/pad thickness capture and rotor/drum condition at each axle
- Columns for work performed, parts used, and next inspection due
- A worked example covering both hydraulic disc and air-brake measurements
- A printable layout for the shop and the vehicle maintenance file
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Brake Service Log Template
Minimum lining thicknesses and air-brake pushrod-stroke limits are set by the manufacturer and FMCSA: defer to those sources, not the example values shown.
| Unit / VIN | Date | Odometer (mi) | Axle | Lining / Pad (mm or in) | Rotor / Drum Condition | Work Performed | Parts Used | Next Inspection (mi) |
|---|---|---|---|---|---|---|---|---|
| VAN-014 | 2026-03-10 | 62,800 | Front | 6 mm | Rotor OK, slight scoring | Inspect only | — | 77,800 |
| TRK-007 | 2026-02-18 | 118,400 | Drive | 3 mm | Drum near limit | Reline + new drums | Shoes, drums, hardware | 133,400 |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Brakes should be checked at every preventive-maintenance visit and at the FMCSA annual inspection, with the interval tightened for heavy-duty and high-mileage units. Always defer to the manufacturer schedule and applicable inspection rules for the exact cadence.
Minimum lining and pad thicknesses are specified by the manufacturer and, for commercial vehicles, by FMCSA out-of-service criteria. Record the actual measurement at each service and replace before it reaches the minimum rather than at it.
Yes for air-braked vehicles. Pushrod stroke is a leading indicator of adjustment and chamber problems and is a common roadside out-of-service item. Add it to the notes or a custom column and measure it at each inspection.
A dedicated brake log keeps wear measurements in one place so you can see the trend per axle and forecast replacements. It complements, rather than replaces, the full vehicle service history.