Regional (UK/Canada/EU) · PDF template
Free Canada Hours of Service Log
A daily log matching Canada's Cycle 1 / Cycle 2 hours-of-service structure — on-duty, driving, and off-duty time, plus the cycle-reset tracking that differs from the US framework.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- A daily grid recording on-duty, driving, and off-duty time in the format Canadian HOS rules expect
- A cycle selector — Cycle 1 or Cycle 2 — since the two carry different total-hour limits
- A cumulative cycle-hours tracker, so a driver's position against their cycle limit is visible day to day
- A reset tracking field for the off-duty hours required to restart a cycle
- A border-crossing note field, since a driver moving between Canadian and US HOS rules needs the crossing point documented
How to use it
- 1
Select the cycle the driver operates under — Cycle 1 or Cycle 2 — since daily and cycle limits differ between them, and confirm which applies to your operation.
- 2
Log daily on-duty, driving, and off-duty time in the sequence the day actually happened, the same discipline as any hours-of-service record.
- 3
Track cumulative hours against the applicable cycle limit daily, not just at the end of the cycle, so an approaching limit is visible with enough time to plan around it.
- 4
Record the off-duty hours taken to reset the cycle, and confirm it meets the required reset threshold before treating the cycle as restarted.
- 5
For a driver crossing between Canada and the US, note the crossing point and time, since hours logged under one country's rules need to be reconciled against the other's framework for that portion of the trip.
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Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
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Canada Hours of Service Log
Canadian HOS cycle limits, daily limits, and off-duty reset requirements are set by Transport Canada and provincial regulation, and can differ from US FMCSA rules in ways that matter for cross-border drivers. Confirm current Canadian requirements rather than applying US HOS assumptions.
| Date | Cycle | On-Duty Hours | Driving Hours | Off-Duty Hours | Cumulative Cycle Hours | Notes |
|---|---|---|---|---|---|---|
| 2026-03-04 | Cycle 1 | 12 | 10 | 12 | 48 of 70 | — |
| 2026-03-05 | Cycle 1 | 10 | 8 | 14 | 58 of 70 | — |
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
They set different total on-duty hour limits and reset requirements for Canadian commercial drivers, and which one a carrier or driver operates under is a choice made at the carrier level, not a per-trip decision. Confirm which cycle your operation uses and apply its specific limits consistently, since mixing the two within the same tracking creates an inaccurate record.
No — while both frameworks share the general structure of on-duty, driving, and off-duty tracking, the specific daily and cycle limits, reset requirements, and permitted exceptions differ between the US FMCSA rules and Canadian HOS regulation. A driver or dispatcher assuming the numbers are the same is a common and avoidable source of a compliance gap for cross-border operations.
Record the crossing point and time clearly, since the driver's hours need to be reconciled against whichever country's framework applies to each portion of the trip — this isn't necessarily a simple hour-for-hour translation, and the reconciliation approach should follow current guidance for cross-border HOS compliance rather than an assumption carried over from a different trip.
A specific consecutive off-duty period is required to reset the cycle and return the driver's cumulative hours to zero, and that off-duty threshold is set by the applicable Canadian regulation. Confirm the current reset requirement for the cycle in use, and don't treat a shorter off-duty stretch as a full reset just because the driver feels rested.
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