Fleetio pricing, plans, and what each tier actually covers
Fleetio publishes its pricing directly, which is a meaningful advantage over most fleet management competitors. Per Fleetio's public pricing page, the three plans are Essential at $4 per vehicle per month on an annual plan, Professional at $7 per vehicle per month, and Premium at $10 per vehicle per month.
All plans include unlimited users, and there is a 14-day free trial with a 5-vehicle minimum.
The $4 to $10 per vehicle range is dramatically lower than telematics platforms like Samsara ($27-50 per vehicle) or Geotab ($15-35 per vehicle), but that comparison is not apples-to-apples. Fleetio is software-only maintenance management.
Telematics platforms include GPS hardware, real-time tracking, and often cameras. Buyers should compare Fleetio's cost against the maintenance module cost inside telematics platforms, not against the full telematics subscription.
Fleetio published plan pricing| Plan | Price | What's included |
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| Essential | Not verified — fleetio.com blocks automated retrieval. Monthly or annual billing. | Asset profiles, VIN decoding, digital inspections, fuel tracking, basic reporting, unlimited users. Max 100 vehicles. The entry tier for fleets moving off spreadsheets. |
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| Professional | Not verified — fleetio.com blocks automated retrieval. Annual billing only. | Everything in Essential plus work orders, outsourced maintenance with 110K+ shop network, parts management, recall management, telematics and fuel card integrations, API/webhooks, unlimited vehicles. The tier where Fleetio becomes a real maintenance platform. |
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| Premium | Not verified — fleetio.com blocks automated retrieval. Annual billing only. | Everything in Professional plus purchase orders, full parts and inventory management, tire management, warranty tracking, Advanced Analytics, labor clock. The tier for fleets managing parts rooms and needing deep operational reporting. |
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Fleetio publishes no price. Checked on October 8, 2026. See what the vendor shows Fleetio does publish per-vehicle rates on its pricing page for human visitors, which is why this page describes the plan structure rather than calling Fleetio quote-only. But fleetio.com returns HTTP 403 to automated retrieval (checked 2026-09-30 and again 2026-10-08, every path including /pricing and /pricing/plan-comparison), so the current rates could not be read from the vendor's own site. No rate is asserted here. The plan structure below comes from help.fleetio.com, which is Fleetio's own domain and does not state prices.
What Fleetio's contract actually says
Fleetio's published feature limits are contractual, not just marketing: the MSA warrants the plan comparison table at fleetio.com/pricing/plan-comparison as part of the agreement. The terms that aren't on the pricing page govern renewal, seat count, and what happens if you leave mid-term.
Fleetio contract and commercial terms| Term | What it says | Clause |
|---|
| Auto-renewal notice | Written notice of non-renewal is due 90 days out — miss it, and the term rolls over, with any Initial Term discount “revert[ing] to zero” for the renewal. | §3(B) |
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| Asset count can only go up | You can raise the vehicle cap (“Cap”) anytime, but “may not reduce the Cap during the Initial Term or during any Renewal Term.” A seasonal fleet or one that sells trucks keeps paying for the higher count. | §4(A)(ii) |
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| No mid-term exit, even on monthly billing | “No Ordering Document is cancellable” before the end of its term — explicitly true “even if Customer makes payments…on a monthly basis.” | §3(A) |
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| Termination for cause | All remaining fees for the rest of the term become “immediately due and payable,” and prepaid fees are not refunded. | §3(E)(ii) |
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| Late payment | 1.5%/month interest; access is suspended at 45 days past due on Remittance billing, or 20 days on AutoPay — and fees keep accruing during the suspension. | §4(B) |
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Read from Fleetio's Master Subscription Agreement (Last Updated: 2025-01-31) on September 13, 2026. View source
Why the plan tier matters more than the starting price
Essential at $4 per vehicle covers asset profiles, VIN decoding, inspections, fuel tracking, and basic reporting. That is enough for a small fleet that needs to move from spreadsheets to a real system.
But most fleets that evaluate Fleetio seriously will land on Professional at $7 or Premium at $10, because work orders, outsourced maintenance, parts management, integrations, and advanced analytics are where the real operational value lives.
Buyers should model their cost against the plan they would actually use, not the entry tier. A 100-vehicle fleet on Professional pays $700 per month, or $8,400 per year.
On Premium, that becomes $1,000 per month or $12,000 per year. Both numbers are still significantly lower than what most telematics platforms charge for comparable fleet sizes.
The hidden cost is the telematics layer you may need on top
Fleetio does not include GPS tracking, dash cams, or ELD compliance. If the fleet needs those capabilities, it will need a separate telematics subscription from Samsara, Geotab, Motive, or another provider.
That means the real total cost of fleet management is Fleetio plus telematics, not Fleetio alone.
My read is that this is the right tradeoff for fleets whose primary pain is maintenance and who either already have a telematics provider or do not need real-time tracking at all. It is the wrong tradeoff for fleets that need an all-in-one platform and would prefer to manage maintenance inside the same tool that handles GPS and cameras.
