Regional (UK/Canada/EU) · Excel template
Free EU Tachograph Record Log
An EU/UK tachograph record log to summarize driver activity — driving, other work, availability, and rest — against the EU drivers' hours rules, so you can spot infringements before an enforcement check does.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- A per-driver, per-day summary of driving, work, availability, and rest
- Columns to flag daily and weekly driving against the limits
- A break and daily-rest check column
- A notes column for infringements and follow-up
- An editable log to consolidate tachograph downloads for review
How to use it
- 1
Download driver-card and vehicle-unit data on your required schedule and summarize each driver's day here.
- 2
Record driving time, other work, period of availability, and rest for the day.
- 3
Compare against the EU drivers' hours limits (Regulation (EC) 561/2006) for daily/weekly driving, breaks, and rest.
- 4
Flag any apparent infringement and record the follow-up or driver debrief.
- 5
Confirm the current rules and download/retention requirements — smart-tachograph and drivers'-hours rules are updated over time.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
EU Tachograph Record Log
Structured around EU drivers' hours rules (Regulation (EC) 561/2006) and tachograph recording. Limits, smart-tachograph requirements, and download/retention rules change over time — confirm the current rules. Example rows are illustrative only.
| Date | Driver | Vehicle Reg | Driving Time | Other Work | Availability | Breaks Taken | Daily Rest | Weekly Driving (running) | Infringement / Notes |
|---|---|---|---|---|---|---|---|---|---|
| 2026-06-08 | J. Smith | AB12 CDE | 8h 30m | 1h 15m | 0h 45m | 45m | 11h | 8h 30m | Within limits |
| 2026-06-09 | J. Smith | AB12 CDE | 9h 45m | 1h 00m | 0h 30m | 45m | 11h | 18h 15m | 9h driving — check extended-day use |
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Driving time, breaks, and rest for in-scope commercial drivers are primarily governed by EU Regulation (EC) 561/2006, recorded via tachograph. The UK applies closely related rules post-Brexit. Limits and details change over time, so confirm the current rules for the territories you operate in rather than relying on memory.
Older vehicles may use analogue (chart) tachographs; newer ones use digital and, increasingly, 'smart' tachographs with additional recording and enforcement features. Rollout timelines and requirements have changed in phases — confirm what's required for your vehicles and operating dates.
Operators must regularly download driver-card and vehicle-unit data and retain it for a defined period. The specific download frequency and retention period are set by regulation and can change — confirm the current requirements with the relevant authority.
No. For more than a few drivers, dedicated tachograph-analysis software that ingests the raw downloads and flags infringements automatically is far more reliable. This log is a manual summary aid for small operations or spot review, not a compliance system on its own.
Related guides & tools
- UK fleet management software
- Build a fleet safety program
- UK Daily Walkaround Check Sheet (DVSA)
- Driver Daily Log (HOS)
Looking for more? Browse all fleet templates or run a fleet calculator.