Driver Logs & HOS · PDF template
Free Hours-of-Service (HOS) Paper Log Sheet
A paper record-of-duty-status (RODS) grid for logging hours of service under 49 CFR 395 — for use as an ELD-exempt operation's daily log or as the backup form when an ELD malfunctions.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
- Editable CSV — yours to keep
- Print or save as PDF
- No spam · unsubscribe anytime
What you get
- A 24-hour graph grid with the four duty statuses (off duty, sleeper, driving, on-duty not driving)
- Header fields for date, driver, co-driver, carrier, and truck/trailer numbers
- Total-hours-per-status tallies and a from/to location column
- A remarks line for status-change locations and a shipping-document reference
- A daily recap area for the 60/70-hour cycle running total
- A print-and-fill PDF formatted for the standard RODS layout
How to use it
- 1
Fill the header with the date, driver, carrier, and unit numbers before the shift.
- 2
Draw a continuous line across the grid, stepping between the four duty statuses as they change.
- 3
Note the city/state at each status change in the remarks line.
- 4
Total the hours in each status; the four totals must sum to 24.
- 5
Update the daily recap with your running cycle hours and sign to certify the record.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Hours-of-Service (HOS) Paper Log Sheet
Most CMV drivers must use an ELD; the paper RODS is for ELD-exempt operations or the limited backup period when an ELD malfunctions. Confirm whether you qualify and the malfunction-backup limits under 49 CFR 395.
| Time (hour) | Off duty | Sleeper berth | Driving | On-duty (not driving) | Location / remarks |
|---|---|---|---|---|---|
| 06:00–06:30 | X | Pre-trip — Columbus, OH | |||
| 06:30–11:00 | X | I-70 W to Indianapolis, IN |
Free unlock
Unlock the full template
Enter your name and email to reveal the complete template and download the editable spreadsheet. You can print it, save it as a PDF, or adapt the columns to your own vehicles. It's a fair trade: the preview costs nothing, and the full file costs you about 20 seconds.
- Editable CSV
- Every row & section
- Branded PDF
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Most drivers required to keep records of duty status must use an ELD, but exceptions exist (e.g., certain short-haul operations, pre-2000 engines, limited driving-day counts). Paper logs are also allowed as a temporary backup when an ELD malfunctions. Verify your status against 49 CFR 395.
FMCSA allows reconstructed/paper logs for a limited period after a malfunction while the device is repaired or replaced, and the driver must notify the carrier. Confirm the exact timeframe and notice requirements in the current rule.
Off duty, sleeper berth, driving, and on-duty (not driving). The line on the grid moves between these throughout the day, and the four totals must add up to 24 hours.
Carriers generally must retain records of duty status and supporting documents for a defined period (commonly six months). Confirm the current retention requirement under 49 CFR 395.8.
Related guides & tools
- Hours of service rules explained
- The 14-hour rule for truck drivers
- Glossary: Hours of service
- 34-Hour Restart Tracker
Looking for more? Browse all fleet templates or run a fleet calculator.