Driver Management & HR · Excel template
Free MVR (Motor Vehicle Record) Review Log
A log for tracking the annual Motor Vehicle Record review FMCSA requires under 49 CFR 391.25: recording when each driver's record was pulled, who reviewed it, and the qualification decision. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- One row per driver per review with the date the MVR was obtained
- Columns for license state, expiration, and violations/points found
- A reviewer name and review-date field to evidence the 391.25 review
- A qualification decision column (qualified / conditional / disqualified)
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Add a row each time you obtain a driver's MVR, recording the date pulled and the issuing state.
- 2
Summarize the violations, points, or actions shown on the record in the findings column.
- 3
Have a qualified reviewer note their name and the review date. This evidences the required annual review.
- 4
Record the qualification decision and any follow-up needed.
- 5
Set the next-review-due date one year out and sort the sheet by it to surface upcoming reviews.
What's inside
- One row per driver per review with the date the MVR was obtained
- Columns for license state, expiration, and violations/points found
- A reviewer name and review-date field to evidence the 391.25 review
- A qualification decision column (qualified / conditional / disqualified)
- A next-review-due date so the annual cadence never slips
- An Excel layout you can filter and sort by due date
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
MVR (Motor Vehicle Record) Review Log
FMCSA generally requires obtaining and reviewing each driver's MVR at least once every 12 months (49 CFR 391.25). Some states and operations require more frequent monitoring. Confirm what applies to you.
| Driver name | License # / state | Date MVR obtained | Violations / points found | Reviewer | Decision | Next review due |
|---|---|---|---|---|---|---|
| J. Alvarez | TX 1148xxx | 2026-02-10 | 1 minor (speeding 2025) | S. Patel (Safety) | Qualified | 2027-02-10 |
| R. Boone | OH 7720xxx | 2026-03-02 | None | S. Patel (Safety) | Qualified | 2027-03-02 |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Under 49 CFR 391.25, a carrier must obtain and review each driver's motor vehicle record at least once every 12 months and consider whether the driver still meets qualification standards. Verify the current frequency and any stricter state rules.
The carrier must have a qualified person evaluate the record and document the review. This log captures the reviewer's name and date so the review is evidenced for an audit.
Assess whether the violations affect the driver's qualification under FMCSA standards. Some violations are disqualifying; others warrant counseling or a conditional decision. Document the decision and any follow-up in the log.
The annual MVR and the note of its review are generally retained for a rolling period in the driver qualification file. Confirm the current retention requirement under 391.51.