Preventive Maintenance · PDF template
Free Preventive Maintenance (PM) Checklist
A recurring PM checklist that walks a technician through every system on a routine service — so each PM is done the same way, every time.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- Grouped checks for engine, fluids, brakes, tires, electrical, and the cab
- A consistent task list that standardizes PM across techs and shifts
- Pass / fail / repair-needed columns for defect tracking
- Space for technician initials, date, and odometer
- An ungated, printable format you can run on a clipboard
How to use it
- 1
Print one checklist per vehicle per PM service.
- 2
Work top to bottom — engine bay, underbody, tires, then cab — so nothing is skipped.
- 3
Mark each item pass, fail, or repair-needed and note the defect detail in the margin.
- 4
Open a work order for any failed item before the vehicle returns to service.
- 5
File the completed checklist with the vehicle's maintenance record.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Preventive Maintenance (PM) Checklist
Engine & Fluids
- Engine oil level and condition
- Coolant level and concentration
- Brake fluid level
- Power steering / transmission fluid
- Windshield washer fluid
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Unlock the full template
Enter your name and email to reveal the complete template and download the editable spreadsheet. You can print it, save it as a PDF, or adapt the columns to your own vehicles. It's a fair trade: the preview costs nothing, and the full file costs you about 20 seconds.
- Editable CSV
- Every row & section
- Branded PDF
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Tie PM frequency to your maintenance schedule — typically every oil-change interval for light checks and a deeper inspection at larger mileage milestones. Severe-duty fleets run PM more often.
A qualified technician for the mechanical items. Drivers can handle daily walkaround checks, but a full PM requires someone able to assess brake wear, fluid condition, and leaks.
A DVIR is a driver's daily defect report; a PM is a scheduled, technician-led service inspection. They complement each other — the DVIR catches day-to-day issues, the PM catches wear before it fails.
Related guides & tools
- Preventive maintenance program guide
- Fleet maintenance and repair guide
- Vehicle Maintenance Schedule Template
- Glossary: Preventive maintenance schedule
Looking for more? Browse all fleet templates or run a fleet calculator.