Regional (UK/Canada/EU) · Excel template
Free UK Tachograph Analysis Log
A weekly review log for tachograph download analysis (driving time, breaks, and infringements flagged by the analysis software) the record showing the download was actually reviewed, not just archived. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- A weekly per-driver entry summarising download results: driving time, break compliance, and any infringement flagged
- An infringement-severity classification, since analysis software typically grades issues by severity
- A driver-notification field, since a driver needs to be told about an infringement, not just have it filed
- A repeat-infringement flag across weeks, the pattern that distinguishes a one-off from a training need
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Download tachograph data on the required schedule and log that the download actually happened for every driver, not just the ones who triggered an obvious concern.
- 2
Review the analysis output weekly rather than letting downloads accumulate unreviewed: an infringement caught the week it happened is addressable; the same infringement found three months later during an audit is a much worse position.
- 3
Classify each flagged issue by the severity the analysis software assigns, and note it here even for minor infringements, since a pattern of minor issues is itself worth tracking.
- 4
Notify the driver of any infringement found and record that the conversation happened, not just that it was flagged in the system.
- 5
Watch for the same driver or the same type of infringement recurring across weeks; a repeat pattern usually calls for training or a schedule change rather than another individual notification.
What's inside
- A weekly per-driver entry summarising download results: driving time, break compliance, and any infringement flagged
- An infringement-severity classification, since analysis software typically grades issues by severity
- A driver-notification field, since a driver needs to be told about an infringement, not just have it filed
- A repeat-infringement flag across weeks, the pattern that distinguishes a one-off from a training need
- A missing-download flag for a driver whose data wasn't pulled that week, since a gap in analysis is its own finding
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
UK Tachograph Analysis Log
Tachograph rules, infringement categories, and severity classifications are set by UK/EU drivers' hours regulation and the specific analysis software used. Confirm current rules and your software's classification scheme rather than assuming a fixed standard.
| Driver | Week Of | Download Completed | Driving Hours | Infringements Flagged | Severity | Driver Notified |
|---|---|---|---|---|---|---|
| J. Whitcombe | 2026-03-02 | Yes | 42.5 | None | — | N/A |
| M. Osei | 2026-03-02 | Yes | 48.0 | Insufficient daily rest, 1 occurrence | Serious | Yes, 2026-03-10 |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
The record log is the raw download and retention record for the tachograph data itself; this log is the weekly analysis review: what the download showed, whether any infringements were flagged, and how they were followed up. Keep both: one is the underlying data, the other is evidence the data was actually reviewed rather than just archived.
Notify the driver and document the conversation, assess whether it's a one-off or part of a developing pattern for that driver, and where appropriate address the root cause: a scheduling issue, a training gap, or an isolated exception. What matters for an operator's compliance record is showing infringements are actually reviewed and acted on, not that infringements never occur.
Because a gap in tachograph download and analysis is itself a compliance risk regardless of whether the underlying driving was compliant: an operator is expected to be downloading and reviewing on the required schedule, and a missed download means that week's compliance genuinely wasn't checked, not just that it looked fine.
Generally the severity grading in tachograph analysis software follows a defined regulatory classification, but it's still worth a human review of anything flagged rather than treating the software's grade as the final word. Context the software can't see, like a genuine emergency, can matter to how an infringement should be handled even if the classification doesn't change.