Driver Logs & HOS · Excel template
Free Unassigned Driving Time Log
A weekly review log for ELD-recorded driving segments not assigned to a driver — the unresolved-assignment queue that's a routine finding in an FMCSA audit if left unaddressed.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- A per-segment entry pulled from the ELD system's unassigned-driving report
- An investigation field recording how the segment was traced — yard move, mechanic test drive, unidentified driver
- An assignment-outcome column: assigned to a driver, confirmed non-driver movement, or left unresolved with a reason
- A weekly resolution-rate rollup, since an accumulating unresolved queue is the actual audit risk
- A repeat-vehicle flag for units generating unassigned segments regularly, which usually points at a process gap
How to use it
- 1
Pull the unassigned-driving-time report from your ELD system weekly — most systems generate one automatically, and it's the starting list for this log.
- 2
Investigate each segment: check dispatch records, yard-move logs, or ask the shop whether a vehicle was moved for a test drive or diagnostic during that window.
- 3
Record the outcome — assigned to the actual driver, confirmed as a legitimate non-driver movement, or genuinely unresolved — rather than leaving segments open indefinitely.
- 4
Track the weekly resolution rate; a queue that grows faster than it's cleared is the pattern an auditor notices, not any single unresolved segment.
- 5
Flag a vehicle that repeatedly generates unassigned segments — it usually means a login step is being skipped in a recurring workflow, like a shuttle move or a shop test drive, and the process needs fixing rather than the log entries just being cleared each week.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Unassigned Driving Time Log
Unassigned-driving-time reporting is generated by your ELD system; column names and export format vary by provider. Match the layout below to what your system actually exports.
| Vehicle | Date | Time Segment | Miles | Investigation | Outcome | Assigned To |
|---|---|---|---|---|---|---|
| T-104 | 2026-03-04 | 06:10–06:25 | 3.2 | Checked yard log | Confirmed — yard shuttle move | N/A — non-driver movement |
| T-118 | 2026-03-05 | 14:40–14:55 | 1.8 | Checked with shop | Confirmed — mechanic test drive | N/A — non-driver movement |
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Because an ELD record with driving time not assigned to a specific driver is exactly what an FMCSA audit checks for, regardless of whether the underlying movement was entirely legitimate — a yard shuttle or a mechanic's test drive. An unresolved queue signals a recordkeeping gap even when nothing improper actually happened, so resolving it protects you on the paperwork, not just the safety side.
Yes, in principle — even a short segment left permanently unassigned contributes to the pattern an auditor reviews. In practice, confirming it as a non-driver movement and logging that confirmation is enough; it doesn't need to be assigned to a driver if no driver was actually driving, but it does need a documented resolution rather than staying open indefinitely.
Most often a recurring workflow — a regular yard shuttle route, a shop that routinely moves vehicles for diagnostics — where whoever is driving isn't logging in to the ELD first. The fix is usually a process change (require login before any movement, even a short one) rather than continuing to manually resolve the same pattern every week.
Weekly is a reasonable cadence for most fleets — frequent enough that the queue doesn't build up into something unmanageable, infrequent enough to be a realistic recurring task. A fleet with a persistently high volume of unassigned segments may need daily review until the underlying process gap causing them is fixed.
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