Procurement & Vendor · Excel template
Free Vendor Evaluation Scorecard
A weighted vendor evaluation scorecard that scores parts and service suppliers on price, quality, lead time, and support — so vendor decisions rest on a consistent, defensible score instead of a gut feeling.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- Weighted criteria — price, quality, lead time, support, reliability — that sum to 100%
- A 1–5 rating per criterion per vendor, multiplied by weight into a weighted score
- A total weighted score per vendor for an apples-to-apples ranking
- A notes column to record the evidence behind each rating
- A worked example scoring three vendors against the same criteria
How to use it
- 1
Decide the criteria that matter and assign each a weight that reflects its importance (weights sum to 100%).
- 2
Rate each vendor 1–5 on every criterion based on quotes, references, and past performance.
- 3
Let the sheet multiply each rating by its weight and total the weighted scores.
- 4
Rank vendors by total score and use the notes column to justify the rating in review.
- 5
Re-score periodically so the scorecard reflects actual delivered performance, not just the pitch.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Vendor Evaluation Scorecard
Weighted score = rating (1–5) × weight. Total = sum of weighted scores. Weights should sum to 100% and reflect what actually matters to your operation.
| Criterion | Weight | Vendor A (1–5) | Vendor B (1–5) | Vendor C (1–5) | Notes |
|---|---|---|---|---|---|
| Price | 30% | 4 | 5 | 3 | B lowest on tires |
| Quality | 25% | 5 | 3 | 4 | A fewest returns |
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
A vendor scorecard is a structured way to evaluate and compare suppliers against weighted criteria like price, quality, lead time, and support. It replaces subjective vendor decisions with a consistent, documented score.
Weight each criterion by how much it actually affects your operation. A fleet that lives or dies on uptime might weight lead time and reliability heavily; one that's cost-driven might weight price highest. The weights must sum to 100%.
Multiply each vendor's 1–5 rating on a criterion by that criterion's weight, then sum across all criteria. A vendor rated 4 on price (weight 30%) and 5 on quality (weight 25%) earns 1.2 + 1.25 from those two lines, and so on.
Re-score at least annually and whenever a contract is up for renewal. Scoring against actual delivered performance — late shipments, defect rates, responsiveness — keeps the scorecard honest rather than reflecting the original sales pitch.
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