Procurement & Vendor · Excel template
Free Vendor Evaluation Scorecard
A weighted vendor evaluation scorecard that scores parts and service suppliers on price, quality, lead time, and support, so vendor decisions rest on a consistent, defensible score instead of a gut feeling. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- Weighted criteria (price, quality, lead time, support, reliability) that sum to 100%
- A 1–5 rating per criterion per vendor, multiplied by weight into a weighted score
- A total weighted score per vendor for an apples-to-apples ranking
- A notes column to record the evidence behind each rating
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Decide the criteria that matter and assign each a weight that reflects its importance (weights sum to 100%).
- 2
Rate each vendor 1–5 on every criterion based on quotes, references, and past performance.
- 3
Let the sheet multiply each rating by its weight and total the weighted scores.
- 4
Rank vendors by total score and use the notes column to justify the rating in review.
- 5
Re-score periodically so the scorecard reflects actual delivered performance, not just the pitch.
What's inside
- Weighted criteria (price, quality, lead time, support, reliability) that sum to 100%
- A 1–5 rating per criterion per vendor, multiplied by weight into a weighted score
- A total weighted score per vendor for an apples-to-apples ranking
- A notes column to record the evidence behind each rating
- A worked example scoring three vendors against the same criteria
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Vendor Evaluation Scorecard
Weighted score = rating (1–5) × weight. Total = sum of weighted scores. Weights should sum to 100% and reflect what actually matters to your operation.
| Criterion | Weight | Vendor A (1–5) | Vendor B (1–5) | Vendor C (1–5) | Notes |
|---|---|---|---|---|---|
| Price | 30% | 4 | 5 | 3 | B lowest on tires |
| Quality | 25% | 5 | 3 | 4 | A fewest returns |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
A vendor scorecard is a structured way to evaluate and compare suppliers against weighted criteria like price, quality, lead time, and support. It replaces subjective vendor decisions with a consistent, documented score.
Weight each criterion by how much it actually affects your operation. A fleet that lives or dies on uptime might weight lead time and reliability heavily; one that's cost-driven might weight price highest. The weights must sum to 100%.
Multiply each vendor's 1–5 rating on a criterion by that criterion's weight, then sum across all criteria. A vendor rated 4 on price (weight 30%) and 5 on quality (weight 25%) earns 1.2 + 1.25 from those two lines, and so on.
Re-score at least annually and whenever a contract is up for renewal. Scoring against actual delivered performance (late shipments, defect rates, responsiveness) keeps the scorecard honest rather than reflecting the original sales pitch.