Fleetio pricing, plan by plan

Fleetio pricing

Fleetio is one of the few vendors in fleet software where you can model the software cost before speaking to anyone. That alone separates it from most of this market: Samsara's pricing page is a fleet-size questionnaire, Geotab's packages page shows two plans and no figure, and Lytx and Netradyne both route /pricing to a demo form.

A published ladder means you can rule Fleetio in or out on budget in an afternoon.

The tier that matters is Professional, and the reason is the 100-vehicle ceiling on Essential. Essential covers asset profiles, VIN decoding, digital inspections, fuel tracking and basic reporting, which is a real improvement on a spreadsheet and nothing more.

Work orders, parts management, recall management, the outsourced maintenance network of more than 110,000 shops, every integration, and API and webhook access all sit on Professional. Fleets that buy Essential to save money and then need a work order are buying twice.

Premium is narrower than it looks. It adds purchase orders, full parts and inventory management with stock levels and reorder points, tire management, warranty tracking, Advanced Analytics and the labour clock.

Each of those maps to a specific operation: you stock parts in-house, you track tire life as a cost centre, you want technician hours against a job. If none of those is true today, Premium is a higher rate attached to workflows nobody will open.

Published comparators exist inside fleet maintenance software, which makes this one of the easier categories to benchmark. RTA publishes $6, $8 and $11 per asset per month, billed annually with unlimited users and a 100-asset minimum.

Simply Fleet is free to five vehicles, then $3 per vehicle per month for Essential and $5 for Advanced after an increase that landed on 15 September 2026. Fullbay, which is shop-management rather than fleet-side, charges per shop instead: $188, $258 and $318 per month with additional full users at $89 to $119 and timesheet-only users at $25.

All three were checked on 30 September 2026.

Watch the billing unit rather than the number, because the three models are not comparable. RTA's 100-asset minimum means a 30-vehicle fleet pays for 100 assets, so its headline $6 is a floor of several hundred dollars a month, not a small-fleet rate.

Fullbay's $188 buys one shop and one full user licence, so a five-user shop on Basic is $544 a month. Fleetio's per-vehicle model scales smoothly in both directions and has no stated minimum, which is why it fits mid-sized fleets that are growing and awkward comparisons that assume a flat rate get this wrong.

Whip Around shows what happens when a published rate is withdrawn, and it is a caution worth carrying. Its pricing page now redirects to the homepage while the site navigation still links to it, and its orphaned pricing-old page remains online showing a superseded Pro rate of $10 against the $9 that was live on the main page as of 16 June 2026.

Anyone pricing Whip Around today can land on either figure from the vendor's own domain. Record the date and the URL next to any rate you collect, including Fleetio's, because this category revises rates quietly.

Fleetio publishes nothing about contract terms, which is the one real gap in an otherwise legible commercial story. There is no minimum term, renewal length, notice period or escalator anywhere in the snapshot, and Professional and Premium are annual-billed, so an annual commitment is implied without being stated.

Ask for all four in writing. For reference on how much that matters, Fleet Complete's terms default to 36 months with an automatic 5% annual fee increase, and Azuga's default to four years where the order form is silent.

Pricing source: official pricing page, verified 2026-10-08. Fleetio does publish per-vehicle rates on its pricing page for human visitors, which is why this page describes the plan structure rather than calling Fleetio quote-only. But fleetio.com returns HTTP 403 to automated retrieval (checked 2026-09-30 and again 2026-10-08, every path including /pricing and /pricing/plan-comparison), so the current rates could not be read from the vendor's own site. No rate is asserted here. The plan structure below comes from help.fleetio.com, which is Fleetio's own domain and does not state prices.

What each Fleetio tier adds

Use the 14-day trial to settle the tier question, not to tour the product. Load twenty real vehicles, run a week of inspections through Fleetio Go, and raise one genuine work order.

If the work order is the thing your team keeps reaching for, you operate on Professional and should price on that from the start rather than discovering it in month three.

Model the full stack before you compare Fleetio with anything that bundles hardware. A maintenance subscription plus a tracking subscription plus devices is the honest comparator for a Samsara or Geotab quote.

Published tracking rates give you the second half of that sum: One Step GPS at $13.95 per vehicle per month, Quartix at $14.00, Azuga at $25 for BasicFleet, each verified in September 2026. Put both lines in a total cost of ownership worksheet and compare totals, not rates.

Decide the integration question before the tier question, because they are the same question. Telematics and fuel-card integrations and API access are Professional-and-up, so if your tracking data has to reach Fleetio automatically, Essential was never an option.

Fleets that skip this step end up exporting CSV files by hand to save a tier, which costs more in labour than the upgrade.

Price Premium against a real parts process. Count how many part numbers you hold, whether anyone currently tracks reorder points, and whether tire life is managed as a cost line.

If the answers are small, no and no, stay on Professional and revisit in a year. Our parts inventory tracker is a reasonable interim step for fleets that are not ready to pay for the module.

If Fleetio is on a shortlist with a maintenance-plus-telematics platform, compare the commitment as well as the capability. Fleetio against Geotab is the clearest version of that decision: software you can price yourself against a reseller quote that includes the hardware.

Picking the right Fleetio plan