Vehicle Inspection & DVIR · Word & CSV
DVIR Form (Driver's Vehicle Inspection Report)
A driver's vehicle inspection report (DVIR) form aligned to FMCSA 49 CFR 396.11 — for documenting pre-trip and post-trip defects on commercial vehicles.
Built and reviewed by the FleetOpsClub research team. Print the preview free, or get the editable file by email.
What's included
- Vehicle, carrier, driver, and date/odometer header fields
- FMCSA-style defect checklist covering the items 396.11 requires drivers to report
- A 'defects / no defects' declaration and remarks area
- Driver and mechanic certification + signature blocks
- Editable Word version so you can add your carrier details
How to use it
- 1
Complete the header with carrier name, vehicle/unit, date, and odometer.
- 2
Inspect each listed component and check it as satisfactory or defective.
- 3
Describe any defect in the remarks area in plain language.
- 4
Sign the driver certification; if defects affect safe operation, do not drive until repaired.
- 5
Have the mechanic certify repairs (or that none were needed), then file the report.
Preview the template
This is the full template. Use the button to print it or save it as a PDF — no email required — or grab the editable spreadsheet below.
Printable preview
DVIR Form (Driver's Vehicle Inspection Report)
Report Header
- Carrier / Company name
- Vehicle / Unit number
- Trailer number (if applicable)
- Date
- Odometer reading
- Location
Inspection Items (mark defective if applicable)
- Service brakes / trailer brake connections
- Parking (hand) brake
- Steering mechanism
- Lighting devices and reflectors
- Tires, wheels, and rims
- Horn
- Windshield wipers
- Rear-vision mirrors
- Coupling devices
- Emergency equipment
Certification
- Defects noted (Yes / No)
- Remarks
- Driver signature
- Mechanic certification: repairs made / not needed
- Next driver review signature
If yes, describe in remarks
Get the editable Word version
Enter your email and we'll unlock a ready-to-edit CSV of this template — open it in Excel, Google Sheets, or Numbers and customize it for your fleet.
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
Under FMCSA 49 CFR 396.11, drivers of most commercial motor vehicles must prepare a written post-trip report identifying any defect that would affect safe operation. Requirements vary by vehicle type — verify the rule that applies to your operation.
Post-trip, a 'no defects' report is generally required for the regulated vehicle types, though some categories have narrower rules. Confirm against the current regulation for your fleet rather than assuming.
FMCSA generally requires retaining DVIRs and any related repair certifications for a set period (commonly three months). Always check the current retention rule, as requirements can change.
Related guides & tools
Looking for more? Browse all fleet templates or run a fleet calculator.