Excel
Vehicle Maintenance Schedule Template
A mileage-based preventive maintenance schedule that lays out which service each vehicle is due for and when — so nothing slips past its interval.
View & download20 free templates — print free, get the editable file by email
Free fleet templates that do the job, not just fill a download button
Maintenance schedules, inspection checklists, DVIR and bill-of-lading forms, fuel and mileage logs, work orders, and compliance prep — built for fleet managers, owner-operators, and shops. Every template has a printable preview you can use today, plus an editable spreadsheet version you can grab by email and customize for your fleet.
Preventive Maintenance
2 templates
Preventive Maintenance (PM) Checklist
A recurring PM checklist that walks a technician through every system on a routine service — so each PM is done the same way, every time.
View & downloadVehicle Inspection & DVIR
5 templates
Vehicle Inspection Checklist
A general multi-point vehicle inspection checklist covering exterior, interior, under-hood, and under-vehicle — for routine fleet condition checks.
View & downloadWord
DVIR Form (Driver's Vehicle Inspection Report)
A driver's vehicle inspection report (DVIR) form aligned to FMCSA 49 CFR 396.11 — for documenting pre-trip and post-trip defects on commercial vehicles.
View & downloadCDL Pre-Trip Inspection Checklist
A CDL pre-trip inspection checklist covering the components a driver must check before operating a commercial vehicle — for the CDL exam and daily pre-trip routine.
View & downloadUsed / Pre-Purchase Vehicle Inspection Checklist
A pre-purchase inspection checklist for used vehicles — covering exterior, mechanical, interior, and a test drive — so you buy with eyes open.
View & downloadUber/Lyft Vehicle Inspection Form
A rideshare vehicle inspection form covering the safety items Uber and Lyft typically require — for drivers completing their platform inspection.
View & downloadMaintenance Records & Work Orders
2 templates
Excel
Vehicle Maintenance Log
A running per-vehicle maintenance log that records every service, repair, part, and cost — building the service history that protects resale value and warranty claims.
View & downloadExcel
Work Order Template (Fleet Repair)
A fleet repair work order that captures the job request, parts and labor, and authorization — so every repair is tracked from request to sign-off.
View & downloadDriver Logs & HOS
3 templates
Excel
Mileage Log
An IRS-ready business mileage log that records date, purpose, and start/end odometer for every trip — for reimbursement and tax-deduction substantiation.
View & downloadExcel
Trip Sheet / Driver Trip Log
A driver trip sheet that captures each trip's route, miles, fuel, and stops — the owner-operator's daily record for settlements, IFTA, and cost tracking.
View & downloadExcel
Driver Daily Log / HOS Log Sheet
A paper hours-of-service (HOS) daily log sheet (record of duty status) for drivers — a backup when an ELD malfunctions or where paper logs remain permitted.
View & downloadFuel Management
1 template
Excel
Fuel Log / Fuel Tracking Sheet
A fuel log that records every fill-up — gallons, cost, and odometer — so you can calculate MPG, catch fuel waste, and feed IFTA reporting.
View & downloadCost / Budget / Finance
1 template
Excel
Fleet Maintenance Budget / Cost Tracker
A fleet maintenance budget and cost tracker that compares planned vs. actual spend by category and vehicle — so repair costs stop surprising you.
View & downloadSafety & Compliance
1 template
DOT Compliance / Audit Prep Checklist
A DOT compliance and audit-prep checklist covering driver files, vehicle records, HOS, and drug-and-alcohol program areas an FMCSA auditor reviews.
View & downloadAccident & Incident
1 template
Word
Accident / Incident Report Form
An at-scene accident report form for drivers — capturing the who, what, where, and conditions of a collision while details are fresh.
View & downloadDriver Management & HR
1 template
Google Sheet
Driver Onboarding Checklist
A driver onboarding checklist that ramps a new hire from offer to first solo trip — qualification, paperwork, training, and equipment in one tracked list.
View & downloadFleet Policies (SOPs)
1 template
Word
Company Vehicle Use Policy (SOP)
A company vehicle use policy template covering authorized use, driver responsibilities, prohibited conduct, and accident procedure — the rulebook for your fleet.
View & downloadLegal / Forms
1 template
Bill of Lading (BOL) Form
A bill of lading (BOL) form — the document that records a shipment's contents, shipper, consignee, and carrier and serves as the receipt and contract of carriage.
View & downloadAudit & Recordkeeping
1 template
Excel
IFTA Mileage & Fuel Tax Worksheet
A quarterly IFTA worksheet that organizes miles and fuel by jurisdiction — the per-state data you need to calculate and file your fuel tax return.
View & downloadPair templates with the numbers
Track it with a template, size it with a calculator
Use the logs and trackers to capture what your fleet actually spends, then run the free calculators to estimate fuel, maintenance, and total cost of ownership before you talk to vendors.