Driver Logs & HOS · Excel & CSV
Trip Sheet / Driver Trip Log
A driver trip sheet that captures each trip's route, miles, fuel, and stops — the owner-operator's daily record for settlements, IFTA, and cost tracking.
Built and reviewed by the FleetOpsClub research team. Print the preview free, or get the editable file by email.
What's included
- Trip header: driver, vehicle, date, and route
- Per-leg columns for start/end location, odometer, miles, and state
- Fuel, tolls, and expense capture per trip
- A layout that feeds IFTA and owner-operator settlements
- Editable spreadsheet for daily use
How to use it
- 1
Start a new trip sheet at the beginning of each trip or shift.
- 2
Log each leg: origin, destination, start/end odometer, and the state crossed.
- 3
Record fuel purchases, tolls, and any trip expenses as they occur.
- 4
Total the miles and expenses at the end of the trip.
- 5
Use the per-state miles for IFTA and the totals for settlement or cost-per-mile analysis.
Preview the template
This is the full template. Use the button to print it or save it as a PDF — no email required — or grab the editable spreadsheet below.
Printable preview
Trip Sheet / Driver Trip Log
| Date | From | To | Start Odo | End Odo | Miles | State(s) | Fuel (USD) | Tolls (USD) |
|---|---|---|---|---|---|---|---|---|
| 2026-05-10 | Newark, NJ | Allentown, PA | 118,000 | 118,090 | 90 | NJ/PA | 0 | 12.50 |
| 2026-05-10 | Allentown, PA | Columbus, OH | 118,090 | 118,520 | 430 | PA/OH | 328.35 | 28.00 |
Get the editable Excel version
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Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
A trip sheet is the source record for settlements (what you earned vs. what the trip cost), IFTA (per-state miles and fuel), and cost-per-mile. Without it, those numbers are guesses.
An HOS log tracks duty status and hours for compliance. A trip sheet tracks the commercial details of the trip — miles, fuel, stops, and expenses. You typically keep both.
Yes — logging miles by state and fuel by jurisdiction gives you exactly what the quarterly IFTA worksheet needs. Keep fuel receipts to back up the entries.
Related guides & tools
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