Routing & Delivery · Excel template
Free Delivery Schedule Template
A dated delivery schedule: every upcoming delivery with its date, customer, address, order reference, driver and time window, plus a status column and the account's standing frequency. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- One row per delivery, dated, so the sheet is the forward schedule, not a static weekly grid
- Customer, delivery address and order reference on the line, so a driver or a dock can act on it without a second document
- Items / quantity so the load can be built against the schedule
- Assigned driver or route and the agreed time window per delivery
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Roll your recurring accounts forward into dated rows for the week ahead, then add the one-off deliveries alongside them.
- 2
Fill in the delivery address, order reference and items for each row so nothing needs looking up on the day.
- 3
Assign a driver or route and the time window agreed with the account.
- 4
Count the rows landing on each date and rebalance across drivers before the week starts, not on the morning.
- 5
Update the status column through each day: the finished sheet is also your delivery record for the week.
What's inside
- One row per delivery, dated, so the sheet is the forward schedule, not a static weekly grid
- Customer, delivery address and order reference on the line, so a driver or a dock can act on it without a second document
- Items / quantity so the load can be built against the schedule
- Assigned driver or route and the agreed time window per delivery
- A frequency column that carries each account's standing commitment (daily, weekly, biweekly) alongside the one-off deliveries
- A status column (Scheduled → Out for delivery → Delivered → Rescheduled) so the schedule doubles as the day's tracking sheet
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Delivery Schedule Template
One row per delivery, sorted by date then time window. Count the rows per date to see where a day is overloaded before it starts. Sequencing a single day's stops into a drive order is the route plan sheet's job, not this one's.
| Delivery Date | Customer | Delivery Address | Order / Ref # | Items / Qty | Driver / Route | Time Window | Frequency | Status |
|---|---|---|---|---|---|---|---|---|
| 2026-06-15 | Riverside Grocery | 418 Mill St, Riverside | SO-20841 | 12 cases chilled | Route A: J. Alvarez | 08:00–10:00 | 3x / week | Delivered |
| 2026-06-15 | Hilltop Cafe | 7 Beacon Rd, Hilltop | SO-20844 | 4 cases, 2 kegs | Route B: M. Boateng | 09:00–11:00 | Weekly | Out for delivery |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
A delivery schedule is the dated forward plan of the deliveries you have committed to: which customer, at which address, on which date, in which window, by which driver. It covers recurring accounts and one-off orders in the same list, so the week is planned rather than assembled each morning.
The schedule decides which customers get served on which day across the week. The route plan then sequences a single day's stops into the most efficient order. The schedule feeds the route plan.
Sort by date and count the rows on each one. Where a date piles up, move the flexible accounts to a lighter day so each driver's stop count stays inside what the delivery windows actually allow.
Add it as a row on the date it is needed and leave the frequency column as one-off. It then sits in the same list as the recurring commitments and gets absorbed into that day's route plan alongside them.