Dispatch & Operations · Excel template
Free Dispatch Sheet Template
A daily dispatch sheet that puts every driver, load, and route assignment on one line, so the whole board can see who's running what, when it's due, and where it stands. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- One row per assignment: driver, tractor/unit, trailer, load, and route on a single line
- Pickup and delivery appointment windows so nothing gets booked against a closed dock
- A live status column (Assigned → En route → Delivered) for at-a-glance board reading
- Miles and linehaul rate on the same line, so a dispatcher can sanity-check revenue per truck before committing it
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Start each day by listing every available driver and the unit they're assigned to.
- 2
Drop each open load onto a line, filling in shipper, consignee, and appointment windows.
- 3
Match drivers to loads by location, hours-of-service availability, and equipment type.
- 4
Set the status to 'Assigned' and update it through the day as trucks dispatch and deliver.
- 5
At end of shift, archive the sheet as your daily dispatch record and roll open loads to tomorrow.
What's inside
- One row per assignment: driver, tractor/unit, trailer, load, and route on a single line
- Pickup and delivery appointment windows so nothing gets booked against a closed dock
- A live status column (Assigned → En route → Delivered) for at-a-glance board reading
- Miles and linehaul rate on the same line, so a dispatcher can sanity-check revenue per truck before committing it
- A worked example showing a typical morning board across three drivers
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Dispatch Sheet Template
Sort the live sheet by pickup time so the next dispatch always rises to the top. Rate ÷ miles gives the rate per mile on each line, which is the fastest check on whether a load is worth the truck.
| Driver | Unit / Trailer | Load # | Shipper → Consignee | Pickup Window | Delivery Window | Miles | Rate ($) | Status |
|---|---|---|---|---|---|---|---|---|
| J. Alvarez | T-204 / DV-118 | L-4471 | Dallas, TX → Memphis, TN | 06/16 08:00 | 06/17 06:00 | 452 | 1,040 | En route |
| M. Boateng | T-211 / RF-090 | L-4472 | Memphis, TN → Atlanta, GA | 06/16 13:00 | 06/17 09:00 | 383 | 1,015 | Assigned |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
A dispatch sheet is the daily working document a dispatcher uses to assign drivers to loads and routes and to track each assignment from pickup to delivery. It is the operational record of who hauled what on a given day.
At minimum: the driver, the tractor and trailer, the load or order number, origin and destination, pickup and delivery appointment windows, planned miles, and a status field. Many fleets add rate, broker contact, and notes columns.
A dispatch sheet is your internal daily assignment record for the drivers you already control. A load board tracks the status of loads themselves (open, covered, in transit, delivered) across customers and is often used to find or post freight.
For a small fleet, yes: a clean sheet beats sticky notes. As volume grows, dedicated dispatch software adds live ELD/HOS visibility, automatic mileage, and customer tracking links that are hard to maintain by hand.