Dispatch & Operations · Excel template
Free Load Board Tracker
A load tracking sheet that follows every freight order from the moment it's booked to proof of delivery, so no load sits uncovered and no invoice gets missed. Use it alongside our fleet calculators to size the costs this template tracks, or browse fleet management software when you are ready to automate the workflow. See all downloads in the template library, and check the fleet glossary for any unfamiliar terms.
Built and reviewed by the FleetOpsClub research team. Preview it free below.
- A row per load with a clear lifecycle status: Open, Booked, Covered, In transit, Delivered, Invoiced
- Customer, origin, destination, and commodity columns for fast filtering
- Rate, agreed miles, and rate-per-mile columns so margin is visible on every line
- Carrier/driver assignment and POD-received flags to close the billing loop
- Editable CSV. Yours to keep
- Print or save as PDF
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How to use it
- 1
Log each new order as a row the moment it's booked, with customer, lane, and agreed rate.
- 2
Update the status as the load moves: Booked when accepted, Covered once a truck is assigned.
- 3
Flip to In transit at pickup and Delivered at drop, capturing actual dates against the plan.
- 4
Mark POD received, then move the load to Invoiced once it's billed.
- 5
Filter by Open and Covered each morning to see exactly what still needs a truck.
What's inside
- A row per load with a clear lifecycle status: Open, Booked, Covered, In transit, Delivered, Invoiced
- Customer, origin, destination, and commodity columns for fast filtering
- Rate, agreed miles, and rate-per-mile columns so margin is visible on every line
- Carrier/driver assignment and POD-received flags to close the billing loop
- A worked example showing a board with loads at every stage of the lifecycle
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Load Board Tracker
Rate per mile = rate ÷ miles. Watch the Open and Booked rows: those are the loads still exposed to a missed pickup.
| Load # | Customer | Origin → Destination | Pickup Date | Rate ($) | Miles | Rate/Mile ($) | Carrier / Driver | Status |
|---|---|---|---|---|---|---|---|---|
| L-4471 | Acme Foods | Dallas, TX → Memphis, TN | 06/16 | 1,040 | 452 | 2.30 | J. Alvarez | In transit |
| L-4472 | Northstar Mfg | Memphis, TN → Atlanta, GA | 06/16 | 920 | 383 | 2.40 | M. Boateng | Covered |
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
It's a spreadsheet that tracks the status of each freight load your operation handles, from booked to covered to delivered to invoiced. It gives dispatch and billing one shared view of where every load stands.
Divide the total load rate by the agreed miles for the lane. A $1,040 load over 452 miles is $2.30 per mile. Comparing rate per mile across loads is the fastest way to spot which freight is actually worth running.
The dispatch sheet is your daily driver-assignment board. The load tracker follows the loads themselves through their full lifecycle, including billing, so a load may live on the tracker for days while it only appears on one day's dispatch sheet.
Loads that deliver but never get billed are pure lost revenue. A 'POD received' and 'Invoiced' flag on the same sheet that dispatch uses closes the gap between operations and accounts receivable.