Dispatch & Operations · Excel template
Free Load Board Tracker
A load tracking sheet that follows every freight order from the moment it's booked to proof of delivery — so no load sits uncovered and no invoice gets missed.
Built and reviewed by the FleetOpsClub research team. Preview it free below. Enter your name and email to unlock the full template and the editable spreadsheet — a CSV that opens in Excel, Google Sheets, or Numbers.
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What you get
- A row per load with a clear lifecycle status: Open, Booked, Covered, In transit, Delivered, Invoiced
- Customer, origin, destination, and commodity columns for fast filtering
- Rate, agreed miles, and rate-per-mile columns so margin is visible on every line
- Carrier/driver assignment and POD-received flags to close the billing loop
- A worked example showing a board with loads at every stage of the lifecycle
How to use it
- 1
Log each new order as a row the moment it's booked, with customer, lane, and agreed rate.
- 2
Update the status as the load moves: Booked when accepted, Covered once a truck is assigned.
- 3
Flip to In transit at pickup and Delivered at drop, capturing actual dates against the plan.
- 4
Mark POD received, then move the load to Invoiced once it's billed.
- 5
Filter by Open and Covered each morning to see exactly what still needs a truck.
Preview the template
Here's a real sample of the layout — the actual columns and structure you'll work in. The complete template, plus the editable spreadsheet, unlocks the moment you enter your email.
Preview
Load Board Tracker
Rate per mile = rate ÷ miles. Watch the Open and Booked rows — those are the loads still exposed to a missed pickup.
| Load # | Customer | Origin → Destination | Pickup Date | Rate ($) | Miles | Rate/Mile ($) | Carrier / Driver | Status |
|---|---|---|---|---|---|---|---|---|
| L-4471 | Acme Foods | Dallas, TX → Memphis, TN | 06/16 | 1,040 | 452 | 2.30 | J. Alvarez | In transit |
| L-4472 | Northstar Mfg | Memphis, TN → Atlanta, GA | 06/16 | 920 | 383 | 2.40 | M. Boateng | Covered |
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Unlock the full template
Enter your name and email to reveal the complete template and download the editable spreadsheet. You can print it, save it as a PDF, or adapt the columns to your own vehicles. It's a fair trade: the preview costs nothing, and the full file costs you about 20 seconds.
- Editable CSV
- Every row & section
- Branded PDF
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
It's a spreadsheet that tracks the status of each freight load your operation handles — from booked to covered to delivered to invoiced. It gives dispatch and billing one shared view of where every load stands.
Divide the total load rate by the agreed miles for the lane. A $1,040 load over 452 miles is $2.30 per mile. Comparing rate per mile across loads is the fastest way to spot which freight is actually worth running.
The dispatch sheet is your daily driver-assignment board. The load tracker follows the loads themselves through their full lifecycle, including billing — so a load may live on the tracker for days while it only appears on one day's dispatch sheet.
Loads that deliver but never get billed are pure lost revenue. A 'POD received' and 'Invoiced' flag on the same sheet that dispatch uses closes the gap between operations and accounts receivable.
Related guides & tools
- Delivery route optimization: a practical guide
- Dispatch software
- Dispatch sheet template
- Delivery manifest template
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