Basic
$188/month, plus $89/month per additional user
One location, up to five users, one full user licence included. Service orders, parts and inventory, invoicing. No QuickBooks or telematics integrations.
Fullbay pricing and the per-user charges behind it
Written by Rajat GuptaRajat GuptaEditor
Rajat Gupta runs FleetOpsClub and writes its software reviews, comparisons and pricing pages. Every tool on the site is assessed against the vendor's own published documentation and pricing, and each pricing figure carries the date it was last verified so readers can judge how current it is. Where a vendor does not publish a price, the page says so rather than estimating one.
Last reviewed Aug 15, 2026Fullbay pricing is published, which already separates it from most of this category. Three tiers carry rates: Basic at $188 a month, Pro at $258 and Elite at $318, with a quote-only Enterprise tier above them.
Verified on Fullbay's own pricing page on 30 September 2026.
The number that matters is not on the tier card. Each headline figure buys one shop and one full user licence.
Every additional full user is $89, $109 or $119 a month depending on tier, and a timesheet-only seat is $25. A five-person shop on Basic is therefore $544 a month, not $188.
Read the term as well as the rate. The pricing page footnote states that all plans are on an annual agreement with monthly billing, while Fullbay's FAQ offers a month-to-month option with no contract.
Those two statements cannot both describe your order form, so get the answer in writing before you treat the monthly figure as a monthly commitment.
Pricing is only one part of the evaluation. How we review software sets out what else we check beyond cost, and the fleet management categories show how pricing compares across the market.
Fullbay pricing
Do the seat arithmetic before you compare Fullbay with anything. Basic at $188 plus four additional full users at $89 reaches $544 a month, and that is Basic's ceiling, because the tier caps at five users and one location.
The sixth user cannot be added; it forces a move to Pro. At six users Pro is $258 plus five seats at $109, which is $803 a month.
So the practical step from a five-person shop to a six-person shop is $544 to $803, an increase of 48% driven by headcount rather than by any feature you asked for.
That cliff is the single most important thing to model, and it is invisible on the tier card. If your shop sits at four or five people and is hiring, price Pro from the start.
If it sits at eight and is stable, the Basic rate is irrelevant to you and the comparison runs between Pro at $258 plus seven seats, which is $1,021 a month, and Elite at $318 plus seven seats at $119, which is $1,151. The $100 to $150 monthly spread between tiers at a realistic seat count is small next to the seat cost itself.
The timesheet-only seat at $25 is the lever most buyers miss. Against a full user at $89 on Basic, each person moved to a timesheet seat saves $64 a month, or $768 a year.
On Elite the gap is $94 a month per person. Go through the staff list and mark who genuinely needs to write service orders and order parts, and who only clocks on and off a job.
In a ten-person shop with four clock-only staff, that one distinction is worth roughly $3,000 to $4,500 a year.
Tier features map to specific integrations rather than to vague capability, which makes the choice unusually clean. Basic gives you service orders, parts and inventory, and invoicing, with no QuickBooks and no telematics connection at all.
Pro adds the QuickBooks and telematics integrations, the MOTOR 4-8 labour guide, and the AI transcription and translation features. Elite adds Mitchell 1 ProDemand and TruckSeries, the MOTOR Truck Service Guide, and advanced parts pricing.
If your bookkeeper is in QuickBooks, Basic was never viable and the real entry rate is Pro's.
The published labour-guide content is the part worth pricing against your own labour rate. A labour guide only pays for itself when you bill against it, so work out how many jobs a month you currently quote from memory or from a technician's estimate.
If the answer is most of them, the MOTOR guide on Pro and the Mitchell 1 content on Elite are revenue tools rather than software features. If you work to fixed customer contracts, they are not, and Pro is where to stop.
Fullbay's billing unit makes cross-category comparison misleading unless you normalise it. Fullbay charges per shop and per seat; the fleet maintenance platforms it gets listed alongside charge per vehicle or per asset.
RTA publishes $6, $8 and $11 per asset per month, billed annually with unlimited users and a 100-asset minimum. Simply Fleet is free to five vehicles, then $3 and $5 per vehicle per month after a 15 September 2026 increase.
Whip Around's last live rates were $5 and $9 per asset per month before it withdrew the page. All were checked in September 2026.
A busy shop touching hundreds of other people's trucks pays far less on Fullbay's model than on any of those; a 40-vehicle private fleet with a two-bay garage pays far more.
The contract ambiguity deserves more attention than it usually gets. A monthly figure on an annual agreement is a payment schedule, not a cancellation right, and the two documents Fullbay publishes describe different arrangements.
Where a vendor's own pages conflict, the order form governs, which is exactly why the answer has to be in writing before signature rather than inferred from marketing. For how badly this can diverge elsewhere, Optima ELD advertises "Contract-free" on its homepage while its terms set a 12-month default term that renews automatically, and ClearPathGPS markets no long-term contracts while its master agreement carries auto-renewal on 60 days' notice.
Pro
$258/month, plus $109/month per additional user
Adds the QuickBooks and telematics/GPS integrations, the MOTOR 4-8 labour guide, and the AI transcription and translation features.
Elite
$318/month, plus $119/month per additional user
Adds Mitchell 1 ProDemand and TruckSeries, the MOTOR Truck Service Guide, and advanced parts pricing.
Enterprise
Quote only
For complex or high-volume operations. The page gives a phone number rather than a price.
Timesheet user
$25/month
A cheaper seat type for staff who only clock time, available on all three published tiers.
Pricing source: official pricing page, verified 2026-09-30. Fullbay publishes its tier prices outright: "$188/ Month", "$258/ Month" and "$318/ Month", with additional full users at "$89/Month", "$109/Month" and "$119/Month" respectively. The page also states "All plans are on an annual agreement with convenient monthly billing", so the monthly figure is a payment schedule rather than a month-to-month term. Enterprise is quote-only: "CALL 385-399-0922 FOR PRICING".
What Fullbay's per-user charges add
Build the quote from the staff list, not from the tier list. Write down every person who will log in, mark each as a full user or a timesheet-only user, add one location per physical shop, and only then pick a tier.
The tier difference is $70 to $130 a month; the seat decisions are worth several times that.
Pick the tier on the integration you cannot live without. QuickBooks and telematics are the Pro line, Mitchell 1 and the MOTOR Truck Service Guide are the Elite line.
Both are binary: either your accounting runs through QuickBooks or it does not. Deciding on integrations rather than on feature counts removes most of the guesswork from the comparison.
Price the second location as a second subscription. Basic covers one location, so multi-shop operators should ask directly how the platform fee behaves across sites and whether Enterprise replaces per-shop billing.
Fullbay gives a phone number rather than a rate for Enterprise, so that figure has to be extracted rather than looked up.
Use the demo as a test, since there is no free trial. Bring three real repair orders through the system: a straightforward service, a warranty claim, and one needing outside parts and a core return.
Our repair order template and core return tracker are useful for structuring that walkthrough and for comparing the before and after on paper.
Decide how you will measure the return before rollout rather than after. The honest metric for shop software is billed hours per technician per week and the proportion of jobs invoiced inside 48 hours of completion.
Baseline both now with a technician productivity log, because a platform at $800 a month needs to show its work. If you are weighing fleet-side platforms instead of a shop system, Fleetio against RTA is the comparison that applies.
| Plan | Pricing summary |
|---|---|
Core shop management | Custom / contact vendor, service orders, labor tracking, parts and inventory, invoicing. Scoped to shop size and technicians. |
Added modules | Custom / contact vendor, customer portals, payments, reporting, and integrations. |
What to confirm in a Fullbay quote
Count the seats before the tier
Each published rate includes one full user licence. Additional full users are $89, $109 or $119 a month by tier and timesheet-only users are $25. The seat count usually outweighs the tier choice by a factor of three or more.
Watch the five-user ceiling on Basic
Basic caps at five users and one location, so the sixth person forces a move to Pro. A five-user Basic shop is $544 a month; a six-user Pro shop is $803. Price Pro from the start if you are hiring.
Settle the annual question in writing
The pricing page says all plans sit on an annual agreement with monthly billing; the FAQ offers month-to-month with no contract. Get the term, notice period and any early-exit liability stated on the order form before signing.
Split full users from timesheet users
Moving one clock-only employee from a full seat to a $25 timesheet seat saves $64 to $94 a month. In a ten-person shop with four such staff, that single classification is worth roughly $3,000 to $4,500 a year.
Ask for the Enterprise rate and its unit
Enterprise is quote-only and Fullbay publishes a phone number instead of a price. Ask whether Enterprise replaces per-shop and per-seat billing or layers on top of it, and get the per-seat rate stated alongside the platform fee.
Price the labour guides against your own rate
The MOTOR guide on Pro and the Mitchell 1 content on Elite earn their place only if you bill from them. Count the jobs a month you currently quote from memory, and decide on that number rather than on the feature list.
Where Fullbay fits
Read the full review for deployment fit and our verdict, or weigh the alternatives before you commit.
Use our fleet calculators to model total cost of ownership, or check the glossary for pricing and contract terms you may encounter during vendor negotiations. Our free templates can help you track spend once a tool is in place.
Frequently asked questions
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
A
Fullbay publishes three tiers: Basic at $188 a month, Pro at $258 and Elite at $318, verified 30 September 2026. Each figure buys one shop and one full user licence. Additional full users cost $89, $109 or $119 a month by tier, so a five-user Basic shop is $544 a month.
A
One location and one full user licence. Basic also caps at five users in total. Everything beyond that first seat is billed separately, which is why the published $188 understates the bill for every shop with more than one person entering work. Price the seat count before the tier.
A
Fullbay's own pages disagree, so settle it in writing. The pricing page footnote reads "All plans are on an annual agreement with convenient monthly billing", while the FAQ says customers can pay month-to-month without a contract or switch to an annual contract for savings. Ask which applies to your order form.
A
Basic covers service orders, parts and inventory, and invoicing, with no integrations. Pro adds the QuickBooks and telematics integrations, the MOTOR 4-8 labour guide, and AI transcription and translation. Elite adds Mitchell 1 ProDemand and TruckSeries, the MOTOR Truck Service Guide, and advanced parts pricing.
A
Yes. Timesheet-only users are $25 a month on all three published tiers, against $89 to $119 for a full user. For staff who clock time and nothing else, that difference is $64 to $94 per person per month, which is the single largest controllable line in a Fullbay bill.
A
Fullbay publishes no Enterprise rate. The pricing page gives a phone number rather than a figure, listing the tier for complex or high-volume operations. Treat it as a quote-only tier and ask for the per-seat rate and the term in the same written document as the platform fee.
A
No free trial is published; evaluation is demo-led. That makes the demo the only place to test the workflow, so bring three real repair orders, including one warranty job and one with outside parts, and walk them end to end rather than watching a scripted tour.
A
They bill on different units, so the question only answers itself once you pick a unit. Fullbay charges per shop plus per user; Fleetio charges per vehicle per month with unlimited users. A two-technician shop maintaining 400 vehicles and a 40-vehicle fleet with ten users land in opposite order.
A
This site publishes no product score and runs no review programme, so there is no ranked answer here. What we can tell you is the commercial shape: Fullbay prices per shop and per seat with published rates, while fleet-side platforms such as RTA at $6 to $11 per asset per month price per asset with a 100-asset minimum.
A
Yes, and that is partly what you are paying for: the labour clock sits on Elite, and timesheet-only seats exist specifically for staff who clock time. Tell technicians before rollout what is recorded and who reviews it. A time-tracking rollout sprung on a shop floor tends to produce bad data for months.