Simply Fleet app review and pricing

Simply Fleet is the cheapest honest answer to one narrow question: how does a fleet of eight vans stop forgetting oil changes. It logs vehicles, fires preventive reminders by date or odometer, records fuel fill-ups and keeps expenses per vehicle. That is the whole product, and the price matches the scope rather than undercutting a bigger one. A free plan to five vehicles is more than anything else in this category publishes.

The rate rise on 15 September 2026 is the fact a buyer needs most, because older write-ups are now wrong. Essential moved from $2 to $3 per vehicle per month and Advanced from $4 to $5, verified against the vendor's pricing page on 30 September 2026. In percentage terms that is a 50 percent increase on the entry tier in one step, which tells you something about where the pricing floor sits.

At realistic counts the arithmetic stays small. Twenty-five vehicles on Essential is $75 a month, or $750 a year on annual billing at $30 per vehicle per year, since annual billing gives two months free. The same fleet on Advanced is $125 a month, or $1,250 a year. Sixty vehicles on Advanced annual is $3,000 a year. Add the WEX fuel card at $0.50 per vehicle per month and small tools at $0.50 per item per month when you compare all-in cost, because both sit on top of the per-vehicle rate.

The commercial terms are the friendliest in this slice of the market, and that is worth as much as the rate. There is no minimum term, cancellation happens in the web app under the Billing menu rather than through a rep, and the terms grant a full refund within fourteen days of purchase. Compare that to Whip Around, which requires 60 days' written notice to avoid automatic renewal, and the difference is a fleet that can leave against one that has to plan to.

What it replaces cleanly is the maintenance spreadsheet, the glovebox fuel receipts and the reminder in somebody's phone calendar. If you are coming off a spreadsheet, keep an equipment maintenance log and a vehicle service history log running in parallel for the first month, because the service history you import is what the reminders are calculated from and a gap in it shows up as a missed interval.

What it does not do is almost everything else. There is no GPS, no geofencing, no driver behaviour monitoring, no ELD hours-of-service logging, no API and no accounting integration. The vendor is explicit that it is software only and integrates with third-party telematics, and its terms contain no hardware provisions at all. So a fleet that needs compliance or tracking is buying two products, and at that point the saving against Fleetio starts to look smaller than it did.

So the fit is a ceiling rather than a floor. Below roughly 30 vehicles with no shop and no compliance obligation, Simply Fleet is the right amount of tool at a published price. Above that, or the first time somebody asks where a van is, it becomes a stepping stone, and the honest plan is to treat it as one and budget for the migration rather than to pretend it will stretch.

Simply Fleet publishes its rates, which makes this one of the few pages in the category that can print a real number. Checked on 30 September 2026: free for up to five vehicles, Essential at $3 per vehicle per month and Advanced at $5, or $30 and $50 per vehicle per year on annual billing. Both paid rates rose on 15 September 2026, from $2 and $4, so anything quoting the old figures is out of date.

There is no quote and no sales call, so the only work is working out your own total. Five things move it:

There is no GPS and no telematics of any kind, which disqualifies Simply Fleet for a large share of the fleets that find it. No live location, no geofencing, no harsh-braking events, no driver scoring. The vendor is clear that the product is software only and integrates with third-party telematics instead, so a fleet that needs to answer 'where is the van' is buying a second product and paying twice for the vehicle list.

Compliance is absent too, and that is the harder gap. There is no ELD, no hours-of-service logging and no DVIR workflow of the kind Whip Around is built around. Any fleet operating commercial motor vehicles under FMCSA rules needs a registered ELD provider regardless of what it uses for maintenance, so for those fleets Simply Fleet is one line in a two-vendor budget rather than the budget.

There is no API and no accounting integration, so the data stays where you put it. Fuel and maintenance spend per vehicle cannot flow into your accounting file, and you cannot pull it out programmatically to combine with depreciation and insurance for a real cost per mile. That is tolerable at eight vehicles and becomes a monthly export job at thirty, which is exactly when the $3 rate stops being the deciding factor.

The parts and work-order depth is not there. Reminders and service records are, but there is no parts inventory with counts, no purchase orders and no technician labour tracking, so a fleet with its own shop outgrows the data model rather than the price. At that point the comparison is RTA Fleet Management at $6 per asset per month with a 100-asset minimum, or Fleetio, and both are a step change in cost.

Support is email only with slower response times, which is the trade for the rate and worth naming plainly. There is no phone line and no implementation team, so the setup is yours to do. That is fine for a fleet of ten vans and a problem for a fleet migrating three years of service history, because nobody will do that import for you and an import done badly poisons every reminder that follows.

Finally, the price moved and may move again. Essential went from $2 to $3 and Advanced from $4 to $5 on 15 September 2026, a 50 percent increase on the entry tier in a single step. With no minimum term there is nothing to lock a rate in, which cuts both ways: you can leave the month it rises, and you have no protection against it rising. Budget on the current figure and recheck it annually.