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Simply Fleet Review — Budget Fleet Maintenance at $2/Vehicle, Pricing, and Alternatives

Simply Fleet is a mobile-first fleet maintenance app for small operators who need vehicle tracking, fuel logging, and maintenance scheduling from $2/vehicle/month — one of the cheapest fleet tools on the market.

The question isn't whether the app works — it does. It's whether the feature set gives your team enough depth to avoid needing a second tool within six months.

Pricing
Per vehicle
Deployment
Not published
Free trial
Yes
Visit Simply Fleet websiteSimply Fleet pricingSimply Fleet alternatives
Written by Rajat GuptaRajat GuptaEditor

Rajat Gupta runs FleetOpsClub and writes its software reviews, comparisons and pricing pages. Every tool on the site is assessed against the vendor's own published documentation and pricing, and each pricing figure carries the date it was last verified so readers can judge how current it is. Where a vendor does not publish a price, the page says so rather than estimating one.

Last reviewed Aug 14, 2026
How we evaluated this page

This page is built to help buyers evaluate Simply Fleet as a product, not just absorb the vendor's positioning.

  • We focus on the details that shape fit after rollout starts: pricing behavior, deployment model, administrative burden, and where Simply Fleet is or is not a strong operational match.
  • Each profile is tied to named editorial ownership and reviewed-date signals so readers can judge recency, accountability, and how current the evaluation is.
  • Use this page to test whether Simply Fleet fits your environment before demos, pricing calls, or rollout assumptions start driving the purchase decision.
Read our review methodology

Pricing model

Per vehicle

Deployment

Not specified

Supported OS

Not specified

Trial status

Free trial available; no credit card required to start

Review rating

Not surfaced

Vendor

Simply Fleet

Simply Fleet pricing: free to five vehicles, then $2 per vehicle, and what the budget buys

Simply Fleet's pricing is its most distinctive feature. At $2 per vehicle per month, the entry point is dramatically lower than most fleet management and fleet maintenance software.

Fleetio starts around $5 per vehicle per month for its basic tier, and most GPS-enabled fleet platforms charge $15 to $45 per vehicle per month depending on hardware and feature depth. Simply Fleet undercuts all of them by designing for a narrower use case and skipping expensive hardware dependencies.

The main thing to understand about this pricing is that $2 per vehicle per month buys you a maintenance and fuel logging app, not a full fleet operations platform. There is no GPS hardware, no telematics, no ELD compliance, and no dashcam integration at the base tier.

That is not a criticism — it is the design choice that makes the price possible. Knowing that upfront is what separates a successful Simply Fleet deployment from a frustrated one.

View Simply Fleet pricing
Simply Fleet published plan pricing
PlanPriceBilled annually
FreeFree for up to 5 vehicles
Essential$2 per vehicle per month
Advanced$4 per vehicle per month
Add-onsWEX fuel card $0.50 per vehicle per month; small tools $0.50 per item per month

Verified from the official pricing page on August 27, 2026. View source

What $2 per vehicle per month actually includes

The base Simply Fleet plan covers vehicle profiles, maintenance scheduling with service reminders, fuel logging with cost-per-mile calculations, and mobile app access for drivers and managers. That is enough to replace a spreadsheet-based maintenance tracker and give a fleet manager a single view of upcoming service needs across all vehicles.

What it does not include at the entry tier is equally important. Advanced reporting, inspection workflows, integrations with fuel cards or accounting software, and team management features are either absent or gated behind higher tiers.

Buyers should map their actual daily workflows against the base feature set before assuming the entry tier covers everything they need.

How Simply Fleet pricing compares to Fleetio and other maintenance tools

Fleetio's Essential plan begins at $4 per vehicle per month on annual billing ($5 monthly) and includes a broader feature set from day one, including parts inventory, purchase orders, and vendor management. For fleets that need those capabilities, Fleetio's extra cost is justified.

For fleets that only need maintenance scheduling and fuel logging, Simply Fleet's $2 entry point is genuinely cheaper without being artificially stripped down.

The more relevant comparison is not Simply Fleet versus Fleetio on features. It is Simply Fleet versus doing nothing.

Many small fleets with five to twenty vehicles are not choosing between Simply Fleet and a $30-per-vehicle platform. They are choosing between Simply Fleet and a shared spreadsheet or a whiteboard in the shop.

At $2 per vehicle, the app becomes easy to justify even for teams with almost no software budget.

Why Simply Fleet stands out as the cheapest fleet maintenance app for small teams

Simply Fleet is a solid budget option for small fleets that need maintenance scheduling, fuel tracking, and basic vehicle records in one mobile app. Strongest when cost matters above everything else and the operation doesn't require GPS telematics, advanced analytics, or compliance workflows. It's a weaker fit when the fleet outgrows basic logging and needs richer integrations or multi-location management. Simply Fleet isn't competing with Fleetio or Samsara on depth — it's the app that actually gets used by small teams that would otherwise track everything in a spreadsheet.

Simply Fleet is best for

Small fleet operators (5–50 vehicles) who need affordable maintenance scheduling and fuel logging without GPS tracking, telematics, or ELD compliance. Best for service companies, contractor fleets, or organizations where the biggest problem is that nobody tracks maintenance consistently — and Simply Fleet solves that at a price that removes the budget objection entirely.

Why Simply Fleet stands out

Simply Fleet is built on the premise that most small fleets don't need a sophisticated platform — they need a maintenance reminder system that's cheap enough to adopt without approval and simple enough to use without training. At $2/vehicle/month with mobile-first design, drivers can log fuel and report issues from the field without learning a desktop dashboard. That combination of low price and low friction separates it from more capable tools that are also more expensive and harder to get a small team to actually use.

Commercial fit for Simply Fleet

Simply Fleet makes the most sense when the fleet has a small software budget and the primary goal is replacing manual or spreadsheet-based maintenance tracking. The caution: the low price reflects a narrower feature set, so teams expecting GPS, compliance, or advanced reporting should factor in the cost of switching to a more capable tool later.

Simply Fleet pros and cons: maintenance scheduling, fuel logging, mobile app, and feature limits

This is the point in the evaluation where buyers should separate what sounds strong in the demo from what will still matter after implementation, reporting setup, and day-two administration are real.

Where it earns attention

These are the strengths most likely to keep Simply Fleet in the running once the team starts comparing practical fit, not just headline features.

Strength

Free to five vehicles, then $2/vehicle — a 10-vehicle fleet pays $20/month

At $2 per vehicle per month, Simply Fleet removes the cost barrier that keeps many small fleets from using any fleet management software at all. A ten-vehicle fleet pays $20 per month, and a fleet of five or fewer pays nothing. A twenty-vehicle fleet pays $60. Those are numbers that do not require a procurement process, a budget committee, or a multi-month evaluation. For fleet managers who have been tracking maintenance in a notebook or a shared Google Sheet, Simply Fleet's pricing makes the switch almost frictionless from a financial perspective.

Strength

Mobile-first: drivers log fuel and report issues from the cab, no desktop login needed

The mobile-first design means drivers and field staff can log fuel fills, report vehicle issues, and check maintenance status without sitting at a desktop computer. That matters for small fleets where there is no dedicated fleet manager sitting at a desk all day. The person responsible for the fleet is often also driving, managing jobs, or running the business. A mobile app that works from a phone in the cab is more realistic for that kind of operation than a desktop dashboard that requires a dedicated login session.

Strength

Automated maintenance reminders replace the spreadsheet — and actually prevent missed service

The core value of the product is not exotic technology. It is the ability to set up maintenance schedules, get reminders when service is due, and see upcoming maintenance needs across all vehicles in one view. For fleets that have been missing oil changes, forgetting tire rotations, or losing track of inspection dates, that alone justifies the subscription. The maintenance scheduling in Simply Fleet is straightforward enough that it works without training, which matters when adoption depends on non-technical staff actually using the tool.

Strength

Cost-per-mile visibility without fuel card complexity — manual logging that's actually useful

Fuel logging in Simply Fleet lets drivers record fill-ups with odometer readings, fuel amounts, and costs. The app calculates cost per mile and fuel efficiency, which gives fleet managers basic visibility into fuel spending trends. This is not the same as automated fuel card integration, but for small fleets that do not have fleet fuel cards, manual logging through the app is a meaningful upgrade over tracking fuel receipts in a folder or not tracking them at all.

Strength

Simple enough that drivers adopt it — no training session, no onboarding friction

One of the underrated advantages of Simply Fleet is that the product does not try to do too much. The feature set is narrow enough that a new user can understand the entire app in a single sitting. There is no complex configuration, no multi-step onboarding wizard, and no dashboard full of features the team will never use. For small fleets where the fleet manager is also the owner, dispatcher, and sometimes a driver, that simplicity translates directly into higher adoption rates and less time spent fighting with software.

Strength

Centralized vehicle history that survives staff turnover — often the first time a fleet has one

Each vehicle in Simply Fleet gets a profile that stores service history, fuel records, and basic vehicle information. That sounds simple, but most five-to-twenty-vehicle fleets do not have a centralized vehicle history anywhere. When a vehicle gets sold, traded, or reassigned, the maintenance history either lives in someone's head or disappears entirely. Simply Fleet's vehicle profiles create a persistent record that survives staff turnover and makes it easier to evaluate vehicle lifecycle costs over time.

Where to verify harder

These are the points worth pressing in pricing calls, technical validation, and rollout planning before the team treats the product as a safe choice.

Verify

No GPS tracking or real-time location — you'll need a separate platform for that

Simply Fleet is a maintenance and fuel logging app, not a GPS fleet tracking platform. There is no hardware, no live map, no geofencing, and no route history. For fleets that need to know where vehicles are in real time, Simply Fleet does not solve that problem. This is the most common gap that pushes growing fleets toward Fleetio, Samsara, or a dedicated GPS tracking provider. If location visibility matters to your operation, Simply Fleet is not a substitute for a tracking platform.

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No ELD compliance — regulated carriers cannot use this for HOS or FMCSA requirements

There is no electronic logging device support, no hours-of-service tracking, and no FMCSA or CCMTA compliance workflow in Simply Fleet. Fleets that operate commercial vehicles subject to ELD mandates cannot use Simply Fleet as their compliance tool. This is not a gap the product is likely to fill, because ELD support requires hardware partnerships and regulatory certification that do not match a $2 per vehicle per month price point.

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Basic reporting — not enough depth for leadership dashboards or compliance audits

The reporting capabilities in Simply Fleet are functional but not deep. Fleet managers can see maintenance history, fuel trends, and cost summaries, but the product does not offer the customizable reporting, exportable analytics, or fleet-wide dashboards that Fleetio and other more capable platforms provide. For fleets that need to present maintenance data to leadership, insurance carriers, or compliance auditors, Simply Fleet's reporting may not produce the level of detail required.

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Limited integrations — no fuel card sync, no accounting connection, no telematics link

At the base tier, Simply Fleet operates largely as a standalone app. There are no deep integrations with fuel card providers, accounting systems, parts suppliers, or telematics platforms. For a five-vehicle fleet, that is manageable. For a fleet that is growing toward thirty or fifty vehicles and starting to need connected workflows between maintenance, procurement, and financial reporting, the lack of integrations becomes a more meaningful limitation that may force a platform migration.

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The $2/vehicle price reflects genuine feature limits — plan for a migration if complexity grows

The $2 per vehicle per month price point is simultaneously Simply Fleet's greatest strength and its most structural limitation. The product cannot afford to build the same feature depth as platforms charging five to fifteen times more per vehicle. Features like automated work orders, parts inventory management, vendor management, and multi-location support are either absent or basic compared to Fleetio. Buyers should expect Simply Fleet to remain a lighter tool and plan for a potential migration if their fleet operation becomes more complex.

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Fleetio is $4/vehicle vs. $2 — and that $2 buys parts inventory, fuel card sync, and deeper reporting

The gap between Simply Fleet at $2 per vehicle per month and Fleetio at $4 per vehicle per month on annual billing is only $2 per vehicle, but the feature gap is substantially wider. Fleetio includes parts inventory, purchase orders, vendor management, inspection workflows, fuel card integrations, and a richer reporting layer. For fleets that can absorb the extra $2 per vehicle, the marginal cost of upgrading to Fleetio is small compared to the operational capabilities gained. That makes Simply Fleet a harder recommendation for any fleet that is not strictly budget-constrained.

Simply Fleet platform and deployment

Simply Fleet maintenance scheduling and service reminders

Maintenance scheduling is the core feature that justifies Simply Fleet's existence. The app lets fleet managers create recurring maintenance tasks based on time intervals or mileage thresholds, set up reminders for upcoming service, and track which vehicles are overdue for attention.

The value here is not sophistication. It is reliability.

A small fleet that misses an oil change on a work truck because nobody was tracking intervals will spend more on that single repair than a year of Simply Fleet subscriptions. The maintenance scheduler turns that risk into a manageable, automated process.

Time-based and mileage-based reminders cover the two most common scheduling triggers

Simply Fleet supports both calendar-based reminders and odometer-based triggers, which means the system can alert on both fixed-interval services like annual inspections and usage-based services like oil changes every five thousand miles. That dual-trigger approach is important because many small fleets only track one or the other.

Service history creates an auditable maintenance record per vehicle

Every completed maintenance task is logged against the vehicle profile, building a running history that survives driver turnover and ownership changes. For small fleets that eventually sell or trade vehicles, having a documented service history can improve resale value and reduce liability questions.

Simply Fleet fuel logging and cost-per-mile tracking

Fuel logging in Simply Fleet works through manual entry. Drivers record the date, odometer reading, fuel quantity, and cost each time they fill up.

The app calculates fuel efficiency and cost per mile automatically based on those entries.

This is not automated fuel card integration, and it will never be as seamless as platforms that pull transaction data directly from fuel providers. But for fleets that use personal credit cards, local gas stations, or shared fuel accounts without a dedicated fleet card, manual logging through the Simply Fleet app is a genuine improvement over paper receipts and spreadsheet tracking.

Cost-per-mile calculations help identify underperforming vehicles

When fuel data is logged consistently, Simply Fleet can surface which vehicles are consuming more fuel per mile than others. That visibility helps fleet managers make better decisions about vehicle replacement, route assignment, and driver behavior conversations without needing a telematics platform.

Simply Fleet vehicle profiles and fleet records management

Each vehicle in Simply Fleet gets a dedicated profile that stores make, model, year, VIN, license plate, insurance information, and a running history of all maintenance and fuel activity. That profile becomes the single source of truth for everything related to that vehicle.

For small fleets, this is often the first time vehicle information has been centralized anywhere. The practical benefit is not just record keeping; it is the ability to answer basic questions quickly.

When did we last change the transmission fluid on truck seven? What is the total maintenance cost on the van we are thinking about selling?

Simply Fleet makes those answers accessible without digging through paper files.

Document storage keeps registration and insurance records attached to each vehicle

Simply Fleet allows users to upload photos and documents to vehicle profiles, which means registration cards, insurance certificates, and inspection reports can be stored digitally alongside the vehicle's maintenance history. That reduces the risk of lost paperwork and makes compliance documentation easier to locate during audits or roadside checks.

Simply Fleet mobile app experience and driver usability

Simply Fleet is built as a mobile-first application, which means the primary interface is the phone app rather than a desktop dashboard. Drivers can log fuel, report issues, and check vehicle status from the field without needing a laptop or an office login.

That mobile-first approach is a deliberate design choice that matches how small fleets actually operate. In a five-to-twenty-vehicle operation, the fleet manager is rarely sitting at a desk.

The app needs to work in the cab, at the pump, or in the shop. Simply Fleet's mobile experience is designed for that reality.

Low learning curve means drivers can start logging data on day one

The app interface is simple enough that most drivers can start using it without formal training. That matters because small fleet adoption often fails when the tool is too complex for non-technical drivers to use consistently. Simply Fleet's simplicity is a feature, not a limitation, when the alternative is drivers ignoring the app entirely.

Simply Fleet inspection checklists and issue reporting

Simply Fleet includes basic inspection checklist functionality that lets drivers complete pre-trip or post-trip inspections from the mobile app. Issues identified during inspections can be flagged and tracked through the maintenance workflow.

This is not a full DVIR compliance system, and it should not be treated as one for regulated carriers. But for small commercial fleets, service companies, and non-regulated operations that want a simple way to catch vehicle issues before they become breakdowns, the inspection checklist feature adds a layer of operational awareness that most teams at this price point do not have.

Issue flagging connects inspections to the maintenance workflow

When a driver flags an issue during an inspection, it can be linked to a maintenance task, creating a clear handoff between the person who identified the problem and the person responsible for fixing it. That connection is simple but important for accountability in small teams where communication about vehicle issues often happens informally.

Simply Fleet team management and multi-user access

Simply Fleet supports multiple users, which means the fleet manager and drivers can each have their own logins. Drivers can be assigned to vehicles, and their activity, including fuel logs, inspections, and issue reports, is tracked under their profile.

For small fleets, multi-user access is the difference between a personal tracking app and a team tool. When only one person has access, the system breaks as soon as that person is unavailable.

Simply Fleet's multi-user model is basic compared to enterprise fleet platforms, but it covers the core need of getting more than one person into the system.

Driver assignment creates accountability for vehicle condition

Assigning drivers to specific vehicles makes it clear who is responsible for daily inspections, fuel logging, and reporting issues. That assignment model is simple, but it introduces a level of accountability that many small fleets lack entirely when vehicles are shared informally without any tracking of who drove what and when.

What the Simply Fleet feature set means in practice

My own implementation take is straightforward: Simply Fleet works best when the fleet's primary problem is that nobody is tracking maintenance consistently, and the budget for solving that problem is close to zero.

If your objective is to replace a spreadsheet, a whiteboard, or nothing at all with a mobile app that reminds you when service is due and tracks what you spend on fuel, Simply Fleet does that for $2 per vehicle per month. If your objective is to build a connected fleet operations platform with GPS, compliance, analytics, and automated workflows, Simply Fleet is not the right starting point, and the $2 per vehicle savings over Fleetio is not worth the feature gap.

Simply Fleet evaluation checklist, free trial guidance, and buying decision framework

The Simply Fleet evaluation should be short and practical. The product is simple enough that a free trial will answer most questions within a day. The key is to confirm whether the feature set at $2 per vehicle per month covers your actual daily workflows, or whether you need to budget for a more capable platform from the start.

1

Start by listing every maintenance and fuel tracking task your team currently performs manually. Map each task to a Simply Fleet feature. If the app covers 80 percent or more of those tasks, the $2 per vehicle per month price makes it an easy win. If you find significant gaps, especially around reporting, integrations, or parts management, price out Fleetio's Essential plan at $4 per vehicle per month on annual billing and compare the two side by side.

2

Test the mobile app with your least technical driver before committing. Simply Fleet's value depends entirely on whether drivers will actually log fuel, complete inspections, and report issues consistently. If the app is too cumbersome for the people who need to use it daily, the $2 per vehicle per month is wasted. A one-week trial with real drivers will tell you more than any feature comparison.

3

Ask yourself whether your fleet will outgrow Simply Fleet within twelve months. If you are planning to add GPS tracking, fuel card integrations, or compliance workflows in the near future, starting on a more capable platform now may be cheaper than migrating later. The cost of switching platforms, re-entering data, and retraining staff can easily exceed the savings from twelve months of Simply Fleet over Fleetio.

4

If budget is the binding constraint and the fleet has fewer than twenty vehicles, Simply Fleet is one of the most cost-effective ways to move from zero fleet software to basic maintenance visibility. Do not overthink the evaluation. Sign up for the free trial, add your vehicles, set up maintenance schedules, and see whether the app fits your workflow within a week.

Frequently asked questions about Simply Fleet pricing, features, Fleetio comparison, and fleet maintenance

Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.

A

Simply Fleet starts at $2 per vehicle per month for the base plan, which covers maintenance scheduling, fuel logging, vehicle profiles, and mobile app access. Higher tiers with advanced reporting, inspection workflows, and integrations are available at increased pricing. A free trial is available with no credit card required. At $2 per vehicle, a 10-vehicle fleet pays $20 per month — one of the cheapest fleet maintenance products on the market.

A

The base plan handles vehicle profiles, time-based and mileage-based maintenance reminders, fuel logging with cost-per-mile calculations, basic inspection checklists, driver issue reporting, and mobile app access for both managers and drivers. It does not include GPS tracking, fuel card integrations, parts inventory, or advanced reporting at the entry tier. The honest way to describe it: Simply Fleet replaces a maintenance spreadsheet with a mobile app that sends reminders.

A

No. Simply Fleet is a fleet maintenance and fuel logging app — there is no live vehicle location, geofencing, or route history. Fleets that need real-time tracking need to add a separate GPS platform alongside Simply Fleet. If location visibility and maintenance management are both priorities, Fleetio combined with a GPS tracker, or a full telematics platform like Samsara, may be more cost-effective than running two separate tools.

A

Simply Fleet costs $2 per vehicle per month versus Fleetio's $4 per vehicle per month starting price on annual billing — a $2 difference that buys a significantly broader feature set in Fleetio: parts inventory, purchase orders, vendor management, fuel card integrations, and deeper reporting. For a 20-vehicle fleet, that difference is $40 per month. If the fleet only needs maintenance reminders and fuel logging, Simply Fleet covers that. If the fleet also needs parts tracking or fuel card sync, Fleetio's marginal cost is easy to justify.

A

Yes — that is the primary use case. Simply Fleet adds automated maintenance reminders triggered by mileage or time intervals, digital fuel logging with cost-per-mile calculation, centralized vehicle histories, and mobile driver access that a spreadsheet cannot provide. The mobile-first design means drivers can log fuel fills and report issues directly from the field without a desktop login, which is often what makes the difference between a system that actually gets used and one that gets ignored.

A

Yes, a 15-vehicle contractor fleet is close to the ideal Simply Fleet customer. At $2 per vehicle per month, the total cost is $30 per month — low enough to implement without a budget approval process. The maintenance reminder system and fuel logging cover the two most common pain points for small contractor fleets that have been managing everything in a notebook. The constraint is that Simply Fleet does not offer GPS tracking or compliance tools, so if the fleet also needs location visibility, a separate tracker will be required.

A

No. Simply Fleet has no ELD functionality, hours-of-service tracking, or FMCSA compliance features. The product is designed exclusively for maintenance and fuel management, and its $2 per vehicle price point reflects that narrower scope. Commercial fleets with regulated drivers subject to the ELD mandate need a dedicated compliance product — Simply Fleet cannot serve that requirement.

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Simply Fleet alternatives worth comparing

Simply Fleet alternatives matter when the fleet needs more than basic maintenance scheduling and fuel logging, or when the operation is growing toward the complexity level where a $2 per vehicle per month tool cannot keep up.

Motive

Motive is the better fit when the fleet needs ELD compliance, dashcam safety, and maintenance tracking together, making it the alternative for regulated carriers that Simply Fleet cannot serve.

Compare alternative

Samsara

Samsara is the stronger option when the fleet needs GPS tracking, telematics, and maintenance management in a single connected-operations platform, though at a significantly higher price point.

Compare alternative
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