RTA Fleet Management review and pricing
RTA Fleet Management is work-order, parts and inventory software for fleets that maintain their own vehicles. It now publishes a rate card, which it did not before: $6, $8 and $11 per asset per month, billed annually. The clause that decides the purchase is the 100-asset minimum underneath all three.
RTA Fleet Management in brief
RTA Fleet Management is work-order, parts and inventory software for fleets that maintain their own vehicles.
- Price
- $6 per asset per month · Per asset, billed annually, unlimited users
- Best for
- In-house shops at 100 assets or more
- Watch out for
- The 100-asset minimum is the single biggest thing RTA gives up, and it gives it up deliberately.
The short answer
Buy RTA Fleet Management if you run 100 or more assets through your own shop and want work orders, parts and inventory, technician labour and lifecycle cost on a published rate with unlimited users. Pro is $6 per asset per month, Advanced $8 and Enterprise $11, billed annually, verified 30 September 2026.
Skip it under about 100 assets, because the stated minimum means a 40-vehicle fleet still pays $600 a month on Pro, an effective $15 per asset. Skip it too if you want tracking, cameras or hours-of-service logging, because RTA supplies no hardware and excludes third-party hardware from support.
Where RTA Fleet Management fits
RTA is a maintenance system for fleets with a shop, and the unit of value is a work order rather than a GPS ping. The job it does is the one a spreadsheet stops doing at scale: preventive schedules per asset class, work orders with technician labour against them, a parts room with counts that match the shelf, and cost per asset over a lifecycle. That is a different purchase from telematics, and comparing it to Samsara compares two things a fleet usually buys both of.
The published rate card changed what this page can say. RTA was quote-only at an earlier check and now lists Fleet360 at $6, $8 and $11 per asset per month with unlimited users on every tier, verified 30 September 2026. Unlimited users matters more here than in telematics, because a maintenance system is used by technicians, parts clerks, shop foremen and finance, and per-seat pricing is what stops a fleet from giving the parts clerk a login.
Then the minimum reshapes the fit. All three tiers state a 100-asset floor, so the entry cost is $600 a month on Pro whether you run 100 vehicles or 35. At 100 assets Pro is $7,200 a year and Advanced is $9,600. At 400 assets Pro is $28,800 a year. The curve is linear above the floor and brutal below it, which makes 100 assets the real qualifying question rather than a detail.
Public-sector and municipal fleets are where RTA keeps turning up, and the reasons are commercial as much as functional. Unlimited users suits a shop where a dozen people touch a work order, annual billing suits a budget cycle, and a published rate card is easier to put through procurement than a quote that three bidders cannot be measured against. A motor pool, which few commercial fleets need, is a normal requirement for a city or a county.
What RTA replaces cleanly is the preventive maintenance spreadsheet, the parts binder and the fuel log that nobody reconciles. Start from a PM service schedule and a parts inventory tracker before implementation, because the data you load on day one is what the cost reporting is built from, and a parts count that was wrong in the spreadsheet is wrong in the system.
What it does not replace is a telematics platform, and RTA is explicit about it. The vendor supplies no hardware, and its terms state that support obligations exclude assistance with third-party hardware. So odometer readings, fault codes and engine hours arrive by integration or by hand, and the fleet still runs Motive or a similar provider for tracking and hours-of-service. That is normal in this category and it is a budget line, not a surprise.
So the decision is asset count first and shop depth second. Above 100 assets with technicians on payroll, RTA is a credible per-asset rate against Fleetio, which does not publish one. Below 100, the minimum prices you out and Simply Fleet at $3 to $5 per vehicle per month is the honest comparison.
RTA Fleet Management pricing
RTA publishes a rate card for Fleet360, which corrects this page's earlier finding that it was quote-only. Checked on 30 September 2026: Pro at $6 per asset per month, Advanced at $8 and Enterprise at $11, all on the same stated terms of unlimited users, billed annually, minimum 100 assets. The minimum is not a footnote. It is the first thing to price.
The arithmetic is simple once you know which side of the floor you sit on. Five things set your number:
- Asset count against the 100-asset minimum. At 100 assets Pro is $600 a month, or $7,200 a year. At 40 assets you still pay $600, which is an effective $15 per asset per month and more than the Enterprise rate.
- Which tier. The step from Pro to Advanced is $2 per asset per month, so $2,400 a year at 100 assets and $9,600 a year at 400. Enterprise at $11 is close to double Pro, so the tier choice compounds with fleet size rather than sitting flat.
- What counts as an asset. Trailers, mowers, generators and shop equipment are assets in a maintenance system even though they are not vehicles, so the number that sets your bill is usually higher than your vehicle count. Get the definition confirmed before the order form.
- Annual billing. All three rates are billed annually, so the monthly figures are a way of reading the price rather than a payment option. A 400-asset fleet on Advanced is committing $38,400 in one line.
- Everything that is not RTA. RTA supplies no hardware and excludes third-party hardware from its support obligations, so telematics devices, installation and any integration work are separate costs carried by a separate vendor.
How the per-asset rate compares
RTA is one of three vendors in maintenance and shop software that publish, which makes the comparison checkable rather than anecdotal. Simply Fleet lists $3 and $5 per vehicle per month with a free tier to five vehicles, and Fullbay lists $188 to $318 per shop per month plus $89 to $119 per additional user, both verified 30 September 2026. Those are three different pricing units for three different jobs: per asset for a fleet you own, per vehicle for a small fleet, per shop for a business that invoices repair work. At 100 assets RTA Pro is $600 a month; Simply Fleet Advanced at the same count would be $500 but carries no parts room and no work-order depth. Our pricing transparency tracker records which vendors publish a rate and which route you to sales.
What the contract says
RTA publishes SaaS terms of service, and they are more specific than the rate card about what you are committing to. The initial term is set on the order form rather than published, so the price is public and the length is not. These terms were checked on 30 September 2026.
- Minimum term
- As stated on your order form, which is not published.
- Auto-renewal
- Yes. The term renews automatically unless cancelled.
- Notice to cancel
- At least 30 days' written notice of non-renewal.
- Early cancellation
- Permitted, but prepaid amounts remain non-refundable and fees run to the end of the current term.
- Billing
- Annual, on all three published tiers.
- Asset minimum
- 100 assets, stated on every tier.
- Hardware
- None supplied. Support excludes assistance with third-party hardware.
The initial Subscription Term is as stated on your Order Form and will automatically renew unless cancelled with thirty (30) days' written notice. Customer remains responsible for all fees through the end of the then-current Subscription Term. Customer may choose to cancel the Agreement early provided that prepaid amounts will remain non-refundable.
Put the two halves of that clause together. You can cancel early, and you will still have paid for the full term, because prepaid amounts are non-refundable and fees run to the end of the current subscription term. On annual billing that means an early exit saves nothing in the year it happens. Get the initial term written on the order form, then diary the 30-day notice date the week you sign.
What RTA Fleet Management gives up
The 100-asset minimum is the single biggest thing RTA gives up, and it gives it up deliberately. A fleet of 35 vehicles pays the same $600 a month on Pro as a fleet of 100, which is an effective $17 per asset and more than the published Enterprise rate. There is no small-fleet tier and no free tier, so below the floor this is not a cheaper option that happens to be overpowered. It is a more expensive one.
There is no hardware and no telematics, which is a scope choice rather than a defect. RTA supplies no devices, and its terms state that support obligations exclude assistance with third-party hardware, so when an odometer feed stops arriving the vendor is not the party who fixes it. Budget for a telematics contract and own the integration yourself, or accept manual meter entry and the reporting gaps that come with it.
The initial term is not published, which undercuts the transparency of the rate card. RTA tells you the price and not the length, and the terms point at the order form for the one number that decides how long you are committed. That is a smaller problem than a hidden price, but it is the same shape, and it is the clause most likely to be set against you by default.
Early exit buys you nothing financially. The terms allow cancellation and then state that prepaid amounts remain non-refundable and that fees run through the end of the current subscription term. With annual billing, that means a decision made in month two is paid for through month twelve. Treat the first year as a fixed cost and make the demo carry the weight accordingly.
Asset definition is where budgets slip. A maintenance system counts trailers, mowers, generators and shop equipment as assets, so the billable number is usually larger than the vehicle count a fleet manager quotes from memory. Build an asset register before the quote rather than after, because the gap between 90 vehicles and 140 assets is $300 a month on Pro and $550 on Enterprise.
Finally, the tiers are not explained in the way the price is. RTA publishes what Pro, Advanced and Enterprise cost on identical stated terms, but the rate card does not itemise what separates them, so the one thing you cannot do from the public page is work out which tier you need. That is the question to take to the demo first, because a $2 per asset difference is $9,600 a year at 400 assets.
How RTA Fleet Management compares
Three of these six publish a rate and three do not, and the three that publish use three different units: per asset, per vehicle and per shop. Read the best-for column before the price column, because half this table is not competing for the same job.
| Tool | Best for | Price | Where it breaks |
|---|---|---|---|
| RTA Fleet Management | In-house shops at 100 assets or more | $6 to $11 per asset/mo | The 100-asset minimum, and no hardware or telematics |
| Fleetio | Fleet maintenance with no asset floor | Per vehicle, rate not published | Publishes no rate, so quotes cannot be benchmarked |
| Simply Fleet | Fleets under about 30 vehicles | Free to 5 vehicles, then $3 to $5 | No parts room, no API, no compliance features |
| Dossier | Established shops that want on-premise | Quote only | Vendor site was unreachable at the last pricing check |
| Whip Around | Driver inspections feeding defects to the shop | No live rate card | Maintenance and work orders are Pro tier and up |
| Fullbay | Shops that invoice customers for repair work | $188 to $318 per shop/mo | Priced per seat, so headcount rather than assets drives it |
What to test in an RTA demo
RTA publishes no free trial, and the subscription is billed annually against a 100-asset minimum, so the demo is the only look you get before committing a year. Price is already public, which frees the session for the four things the rate card does not answer, plus the term.
- Get the tier difference itemised. The rate card prints $6, $8 and $11 on identical stated terms and does not say what separates them. Ask which features sit where, and price the tier you need rather than the one you were shown.
- Agree what counts as a billable asset, in writing. Trailers, mowers, generators and shop equipment all plausibly count. The difference between your vehicle count and your asset count is the difference between the budget you approved and the invoice you get.
- Ask for the initial term on the order form before you discuss anything else. The price is published and the length is not, and early cancellation leaves prepaid amounts non-refundable, so the term is the number that decides your exposure.
- Load one real asset and run a full cycle: a preventive schedule, a work order with technician labour, a part issued from stock, and the lifecycle cost report that comes out the other end. A maintenance system that cannot cost a job is a work-order list.
- Test how meter readings arrive, given RTA supplies no hardware and excludes third-party hardware from support. If the answer is an integration, ask who owns it when it breaks. If the answer is manual entry, price the hours.
RTA Fleet Management questions buyers ask
How much does RTA Fleet Management cost?
RTA publishes three per-asset rates for Fleet360: Pro at $6, Advanced at $8 and Enterprise at $11 per asset per month, billed annually with unlimited users, verified 30 September 2026. Every tier states a 100-asset minimum, so the entry cost is $600 a month on Pro regardless of how few vehicles you run.
What company is RTA?
RTA is Ron Turley Associates, a fleet maintenance software vendor whose current product is RTA Fleet360, sold as a subscription with a published per-asset rate card at rtafleet.com/pricing. Its terms of service are published separately as SaaS terms, which is the document that governs renewal and cancellation.
Does RTA Fleet Management offer a free trial?
No free trial is published. Evaluation is demo-led, so ask for a sandbox and confirm whether it carries your own asset list and part numbers. Because the subscription is billed annually against a 100-asset minimum, the demo is the only chance to test the work-order workflow before a year is committed.
How much does fleet management cost?
Maintenance and work-order software ranges from free to roughly $11 per asset per month at the published end. Simply Fleet is free to five vehicles then $3 to $5, RTA is $6 to $11 per asset on a 100-asset minimum, and Fullbay charges $188 to $318 per shop. All verified 30 September 2026.
What is included in fleet management?
Operationally it splits into two jobs that are often bought separately. Maintenance covers preventive schedules, work orders, parts and inventory, technician labour and downtime. Telematics covers vehicle location, driver behaviour and hours-of-service compliance. RTA sits firmly on the maintenance side and supplies no hardware of its own.
What is the most popular fleet management software?
Popularity splits by job rather than by vendor. Samsara and Motive dominate telematics and compliance, while maintenance and shop work is a separate market where Fleetio, RTA and Fullbay compete. Comparing RTA to a telematics platform compares two different purchases, and most fleets past 100 assets end up running one of each.
What are the 5 pillars of fleet management?
The usual framing is acquisition, maintenance, compliance, safety and cost control. RTA addresses maintenance and the cost-control reporting that sits on top of it: work orders, parts and inventory, labour and lifecycle cost per asset. It does not address safety or hours-of-service compliance, which need a telematics provider alongside it.
What are two major costs for fleet operators?
Fuel and maintenance, with depreciation close behind. Maintenance is the one software moves, because unplanned repair costs several times what the same component costs on a preventive schedule. That is the case RTA's per-asset rate has to justify, which at $6 a month is $72 per asset per year on Pro.
How much does fleet GPS tracking cost?
GPS tracking is priced separately from maintenance software and most vendors in it publish nothing. RTA is not one of them: it supplies no hardware, and its terms state that its support obligations exclude assistance with third-party hardware. Budget a telematics contract on top of the RTA subscription, not inside it.