RTA publishes its prices. Three plans on rtafleet.
com/pricing: Pro at $6, Advanced at $8 and Enterprise at $11 per asset per month, unlimited users on every plan, billed annually, minimum 100 assets. Verified 8 October 2026.
That last clause settles a lot of shortlists before anything else does. Under 100 assets, RTA's own page sends you to a conversation rather than a plan.
Fleetio publishes per-vehicle plan rates too, but fleetio.com returned HTTP 403 to every path we tried on 8 October 2026, so no figure for it appears here.
What we could verify about Fleetio comes from its own help centre, and it is about structure rather than price.
Rajat Gupta runs FleetOpsClub and writes its software reviews, comparisons and pricing pages. Every tool on the site is assessed against the vendor's own published documentation and pricing, and each pricing figure carries the date it was last verified so readers can judge how current it is. Where a vendor does not publish a price, the page says so rather than estimating one.
Last reviewed Oct 8, 2026I built this comparison to separate Fleetio and RTA Fleet Management on the things that matter after rollout starts: pricing structure, operational fit, integration requirements, and implementation friction.
Under 100 assets, this comparison mostly resolves itself. RTA states Fleet360 is designed for fleets of 100 or more assets and asks smaller fleets to contact it about fit.
Fleetio publishes no asset floor we could verify, and its Essential tier stops at 100 vehicles, so the two products largely begin where the other ends.
Public-sector and institutional fleets should weigh procurement as a real feature. RTA publishes cooperative purchasing availability including Sourcewell and state-specific vehicles, which can remove an entire bid cycle.
We could not verify any equivalent route for Fleetio, because its site was unreadable to us, so treat that as unchecked rather than absent.
If the fleet runs its own parts room and bills departments, note that RTA puts parts inventory, purchase orders and requisitions on its entry plan. Compare that against which Fleetio tier your own parts and purchase-order workflow actually needs, because tier placement is where the cost comparison really happens.
Publishes three plan tiers with an Essential 100-vehicle cap and an irreversible fleet-size band; rates are published but not retrievable by automated check.
Fleets under RTA's 100-asset floor, or any fleet that wants to buy and scale maintenance software without a procurement cycle.
Read full reviewPublishes $6, $8 and $11 per asset per month with unlimited users, billed annually, and a stated minimum of 100 assets.
In-house shops of 100 assets or more, especially public-sector and institutional fleets buying through cooperative contracts.
Read full reviewThese are both maintenance systems rather than telematics platforms, and they are built for different buyers. RTA's published positioning is in-house shops, with government, higher education, K-12, passenger transit and food and beverage named as its industries.
The published feature split follows from that. On RTA, parts inventory, barcoding, kits, purchase orders, requisitions, vendor management, work orders, VMRS coding and custom reports are on every plan.
Inspections are not: RTA Inspect for DVIRs is listed as an add-on at all three tiers, as are the Motor Pool, Equipment, Custom Forms, Tire, Fleet Wiki, SSO, Sandbox and Sublet Invoice Capture modules.
Fleetio's help centre documents inspections through Fleetio Go as part of the core product, alongside issues, service reminders, work orders, service entries, parts and inventory, and a shop network with Auto Integrate for outsourced work.
Quick verdict
Choose Fleetio if
Fleets under RTA's 100-asset floor, or any fleet that wants to buy and scale maintenance software without a procurement cycle.
Choose RTA Fleet Management if
In-house shops of 100 assets or more, especially public-sector and institutional fleets buying through cooperative contracts.
RTA publishes more of its commercial terms than almost anything else in this category: three rates, the billing basis, the user policy, the asset minimum, the support hours, the tier limits on integrations and user groups, and the procurement routes. It does not publish add-on prices, implementation cost, or any renewal or notice term beyond 'contact a fleet expert to discuss what to expect at renewal'.
Fleetio publishes less about price that can be checked and more about what happens to a subscription over time: billing cycles, the Essential vehicle cap, proration on upgrade, downgrade timing, and a cancellation that lands at the end of the contract term.
Read the tier limits on the RTA page carefully. Telematics integrations are capped at two below Enterprise; fuel, EV-charge and mileage integrations run two, four and ten; custom user groups run two, five and unlimited; custom fields are capped at 100 below Enterprise.
Those are the lines that push a fleet up a tier, not the feature names.
| Criteria | FleetioModern fleet maintenance and management platform for mixed fleets. | RTA Fleet ManagementRTA Fleet Management is established fleet maintenance and asset management software with deep public-sector roots — work orders, preventive maintenance, parts, fuel, and motor pool. Cloud or on-premise. |
|---|---|---|
| Starting price | Quote-based | Quote-based |
| Pricing model | Per vehicle | Quote-based |
| Deployment | Cloud | Cloud or On-Premise |
| Supported OS | iOS, Android, Web | Windows, Web |
| Free trial | Yes | No |
| Best for | ELD Compliance | Fleet Maintenance Software |
RTA Fleet360: $6 Pro, $8 Advanced, $11 Enterprise, per asset per month, unlimited users, billed annually, minimum 100 assets. RTA states pricing is per asset rather than per user so cost scales with fleet size and not with how many people need access.
Verified 8 October 2026.
Fleetio's rates are a different matter. The per-vehicle numbers for Essential, Professional and Premium sit on fleetio.
com/pricing, behind bot management that returned HTTP 403 to every automated request on 8 October 2026. Nothing in this comparison restates a Fleetio price for that reason.
Against RTA's published $6, $8 and $11 that is an uncomfortable asymmetry, and it belongs to Fleetio's website rather than to the product.
Fleetio's verifiable structure, from help.fleetio.
com in an article updated 7 October 2026: Essential can be billed monthly or annually, but once annual is chosen on Essential it cannot revert to monthly; Professional and Premium are annual-only; Essential allows at most 100 vehicles; the Fleet Size band selected at purchase cannot later be reduced except inside a trial; upgrades prorate; cancellation is self-serve but takes effect at the end of the current contract term, and Fleetio notes that some contracts carry specific terms such as a required notice period.
What neither publishes: RTA does not publish add-on prices, so a fleet that needs DVIR inspections, motor pool, tire or equipment tracking is quoting those separately on top of the per-asset rate. It also states that setup and implementation are scoped and priced separately.
Fleetio's add-ons bill separately too, and neither vendor publishes a renewal notice period.
RTA does publish what is included at no extra cost on every plan: the knowledge base, online training, and phone and email support Monday to Friday, 5am to 5pm Mountain time. That support window is worth checking against your own shop hours.
RTA's rollout is implementation-led by design. Every plan tier's call to action is a demo, there is no published free trial, and implementation is scoped and priced per fleet.
RTA publishes that implementations are led by people who have managed in-house fleet operations.
Fleetio's rollout is self-serve by design: plans are purchased and upgraded inside the product from Billing and Subscriptions, with the Fleet Size band selected at checkout. The published warning to choose that band carefully is the single most consequential day-one decision, because it is the one you cannot reverse.
On day-two admin the split is inspections against procurement. If drivers will be running DVIRs daily, RTA Inspect is an add-on you need priced before you compare monthlies.
If a bid or cooperative contract is on the critical path, RTA's published purchasing routes shorten it.
Both are maintenance systems, not tracking systems. RTA publishes telematics integrations with a per-tier cap; Fleetio's help centre documents a longer named list.
Either way, GPS, cameras and ELD come from a third vendor.
Over 100 assets with an in-house shop, parts room and departmental billing, RTA is the one whose entry plan already contains the machinery, and whose price you can model before a call. The add-ons and the implementation fee are what you still have to ask for.
Under 100 assets, or with maintenance mostly outsourced, Fleetio is the product built for that shape, and its published plan structure lets a small fleet start without a procurement cycle. The irreversible fleet-size band is the term to read twice.
RTA also publishes its own Fleet360 versus Fleetio comparison, last updated August 2026. It is useful for seeing which capabilities RTA thinks decide the deal, and it is RTA's reading of a competitor, not a neutral record.
Fleets under RTA's 100-asset floor, or any fleet that wants to buy and scale maintenance software without a procurement cycle.
Purchase, upgrade and cancellation all happen self-serve inside the product, monthly billing is available at the entry tier, and inspections are documented as part of the core product rather than a paid add-on.
The Fleet Size band cannot be reduced once confirmed, Essential stops at 100 vehicles and locks to annual once annual is chosen, and the pricing page blocks automated retrieval so the rates cannot be independently verified.
Read Fleetio full reviewIn-house shops of 100 assets or more, especially public-sector and institutional fleets buying through cooperative contracts.
Published per-asset rates with unlimited users on every plan, parts inventory, purchase orders, requisitions and VMRS on the entry plan, cooperative purchasing through Sourcewell and state contracts, and published support hours, tier limits and integration caps.
A stated minimum of 100 assets, DVIR inspections sold as a paid add-on at every tier, no published price for add-ons or implementation, and no free trial — every tier routes to a demo.
Read RTA Fleet Management full reviewStill weighing the wider market, not just these two?
Compare all ELD Compliance →These are the checks worth answering before a stronger sales process or cleaner demo experience starts getting mistaken for better fit.
Are we above RTA's published 100-asset minimum, and what changes if we are not?
What do the RTA add-ons we need actually cost, DVIR inspections in particular?
What is the scoped implementation fee, and what does it include?
Which Fleetio tier does our parts and purchase-order workflow actually require?
Can we buy through a cooperative contract, and does that change the rate?
What notice does either agreement require before the annual term renews?
Quick answers to the questions buyers usually ask once the category, software, or rollout details start getting more specific.
RTA publishes three plans on rtafleet.com/pricing: Pro at $6, Advanced at $8 and Enterprise at $11 per asset per month, unlimited users on every plan, billed annually, with a minimum of 100 assets. Verified 8 October 2026.
Yes. RTA's own pricing FAQ states Fleet360 is designed for fleets of 100 or more assets and asks smaller fleets to contact it to discuss fit and options. That floor is the single clearest dividing line between these two products.
Published per-vehicle rates exist for Essential, Professional and Premium, and we cannot repeat them: fleetio.com returned HTTP 403 to automated retrieval on 8 October 2026. So an RTA bill can be modelled from public pages and a Fleetio one cannot. Open fleetio.com/pricing and note the band that applies at your fleet size, not the headline tier rate.
Not in the base plans. RTA Inspect, its app for digital DVIRs, is listed as an add-on on Pro, Advanced and Enterprise alike. RTA does not publish add-on prices, so a fleet running daily driver inspections needs that quoted before comparing monthly rates.
RTA publishes unlimited users on all three plans, plus parts inventory, barcoding, kits, purchase orders, requisitions, vendor management, work orders, PM scheduling, VMRS coding, custom reports, dashboards, open API and webhooks. Support, the knowledge base and online training are included, with phone and email support Monday to Friday, 5am to 5pm Mountain time.
On limits rather than headline features. Its published matrix caps telematics integrations at two below Enterprise, fuel, EV-charge and mileage integrations at two, four and ten, custom user groups at two, five and unlimited, and custom fields at 100 below Enterprise. Motor pool, equipment, tire, custom forms, Fleet Wiki, SSO and sandbox are add-ons at every tier.
Yes. RTA publishes availability through cooperative purchasing contracts including Sourcewell and state-specific vehicles. For public-sector fleets that can remove a bid cycle from the timeline. We could not verify an equivalent route for Fleetio because fleetio.com was unreadable to our checks.
Partly. RTA states Fleet360 is sold on annual agreements and directs you to a fleet expert to discuss what to expect at renewal, without publishing a notice period. Fleetio publishes its billing cycles and states cancellation is scheduled for the end of the current contract term, noting that some contracts carry a required notice period. Neither publishes a standard notice term.
RTA publishes none; every plan tile routes to a demo. Fleetio's help centre references trial accounts, which get the only exemption from its no-reducing-fleet-size rule, but we could not verify a published trial length on fleetio.com.
RTA states that setup and implementation are scoped and priced separately based on the fleet's needs, and does not publish a figure. Fleetio publishes implementation support and Fleetio Academy training but no implementation price we could verify. Ask both for the number in writing before comparing annual totals.
Use the software profiles to go deeper on pricing details, integrations, rollout fit, and editorial review before the team commits to a final vendor path.
Maintenance-first fleet software bought self-serve, with inspections, work orders and an outsourced shop network.
Fleet maintenance and asset management for in-house shops, with deep public-sector procurement routes.
Use the surrounding research to tighten selection criteria and keep the comparison grounded in market context, not just vendor positioning.
Answer a few questions about your fleet and we'll match you with the two or three options actually worth demoing — not a list of everyone who paid for placement.
Use the next pages below to move from the head-to-head decision back into product detail, pricing, category context, glossary terms, and research.
Return to the category hub when your evaluation still needs broader market context before the final vendor decision.
Open the full product profile for deeper pricing, deployment, review, and evaluation context.
Check commercial fit and pricing mechanics directly before treating the comparison as settled.
Open the full product profile for deeper pricing, deployment, review, and evaluation context.
Check commercial fit and pricing mechanics directly before treating the comparison as settled.
Use glossary terms when the comparison raises category language that still needs a clearer definition.
Use country pages if either vendor is being evaluated for a market outside the US.
Use research when the team needs stronger category framing before choosing a winner from the evaluation.
These are the core source paths worth opening next if you want to validate the comparison against both the editorial profile pages and the underlying vendor materials.
