Fleetio
#1Modern fleet maintenance and management platform for mixed fleets.
Per vehicleVehicle records, basic maintenance, fuel trackingCloudFree trial
Fleet Maintenance Software for Landscaping — Seasonal PMs, Trailer Service, and Small Crew Management
Compare fleet maintenance software for landscaping companies. Seasonal maintenance schedules, trailer and mower tracking, summer peak uptime, winter storage prep, and small crew tools.
Landscaping fleet maintenance runs on two modes: the frantic spring startup where everything that sat all winter needs to be road-ready in two weeks, and the relentless summer grind where a trailer breakdown at 7 AM means the crew stands idle while you scramble for a replacement. Software built for landscaping needs seasonal scheduling logic, trailer and equipment tracking alongside trucks, and a workflow simple enough that a crew supervisor can handle maintenance tasks without a dedicated fleet manager.
Last reviewed Mar 19, 2026
How to evaluate fleet maintenance software for landscaping companies
Seasonal PM scheduling is the feature that separates useful maintenance software from generic tools for landscaping operations. Your spring startup checklist — trailer hitch inspections, mower deck leveling, irrigation system checks, tire inflation after winter storage, and battery load testing — is fundamentally different from your ongoing summer schedule. And your fall shutdown procedure — engine fogging for stored equipment, fuel stabilizer treatment, blow-out of irrigation lines — needs to be scheduled and documented before the crew disappears for winter. Build these seasonal checklists into your maintenance platform as recurring annual PM events, not one-time reminders.
Trailer maintenance is the most neglected part of a landscaping fleet — and the most likely cause of a roadside breakdown. Trailer wheel bearings, brake lights, coupler latch condition, and tire pressure are inspection items that get ignored when crews are launching at 6:30 AM to make job sites on time. A maintenance platform that tracks trailer PMs as separate assets — not as an afterthought under the tow vehicle — with their own inspection checklists and service intervals prevents the bearing failure that leaves a 16-foot enclosed trailer on the shoulder of a highway at rush hour.
Mower and equipment maintenance alongside vehicle tracking prevents the split-system problem. Most landscaping operations track truck maintenance in one system (or spreadsheet), mower maintenance in another, and trailer inspections on a paper checklist — if at all. When equipment is spread across three systems, something always falls through the gap. A maintenance platform that handles trucks, trailers, walk-behind mowers, zero-turns, and small equipment as tracked assets in a single system gives a landscape owner a complete picture of everything that needs service this week. Fleetio handles non-vehicle assets; UpKeep is particularly strong for equipment-heavy maintenance operations.
Summer peak demand requires maximum fleet availability — which means no PM backlogs going into May. For landscaping companies, the highest-revenue weeks are June through September. A breakdown during peak season costs not just repair time but lost revenue on that day's jobs, overtime to rebook, and potential client loss if jobs are cancelled. The way to prevent peak-season breakdowns is aggressive PM scheduling in March and April — before demand spikes. Maintenance software that generates a forward-looking service forecast (showing everything due in the next 60 days) lets you front-load shop time before the season peaks.
Small crew management means maintenance tasks often fall to crew leads, not dedicated technicians. A landscaping company with 15 employees does not have a full-time mechanic — the crew lead checks tire pressure, the operations manager schedules oil changes, and the owner handles major repairs. Maintenance software for this environment needs to be genuinely simple: assign a task to a crew lead via mobile app, they check a box and take a photo when done, and the record is captured. Platforms that require multi-step work order workflows designed for shop technicians will not get used by a crew lead who is already behind schedule.
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Pricing guidance
Fleet maintenance software for landscaping companies costs $5-15/vehicle/month for trucks and trailers, with equipment asset tracking sometimes priced per-asset at $2-5/piece. For a landscaping operation with 8 trucks, 10 trailers, and 15 pieces of major equipment, expect $130-325/month on a full-featured platform like Fleetio. Simply Fleet is a lower-cost option at $5-7/vehicle for basic PM tracking if you only need truck and trailer scheduling. UpKeep starts at $45/user/month (not per-asset), which is cost-effective for equipment-heavy operations with a small management team. Month-to-month plans are available from all three — important for seasonal businesses that may want to reduce seats during winter slowdown.
How each platform serves landscaping fleets
Here's how each leading platform performs specifically for landscaping fleet operations.
Fleetio
Fleetio is the strongest all-in-one maintenance platform for landscaping companies that need to track trucks, trailers, and equipment under one system. Its non-vehicle asset feature creates separate PM schedules for zero-turn mowers, walk-behinds, aerators, and dump trailers alongside tow vehicles — without requiring a separate CMMS tool. Seasonal PM templates can be built for spring startup and fall shutdown workflows, triggering the right checklist at the right time each year. Telematics integration with Samsara or Geotab pulls automatic odometer data for truck PMs. Parts inventory management covers commonly replaced seasonal items — blades, belts, air filters. At $10-15/vehicle/month, Fleetio covers the full landscaping asset picture for companies with 5-75 trucks.
Whip Around
Whip Around serves landscaping companies primarily through its mobile pre-trip inspection workflows for truck and trailer drivers. For landscaping crews that load up and depart before dawn, Whip Around's fast driver-facing inspection app captures trailer hitch condition, brake light status, tire inflation, and coupler condition in under 3 minutes per vehicle — producing the documented inspection records that protect against liability when a trailer-related incident occurs. Defect alerts immediately reach fleet or shop managers. For landscaping companies managing DOT-regulated vehicles over 10,001 lbs, Whip Around satisfies pre-trip inspection requirements. At $5-8/vehicle, it works well alongside Fleetio for inspection compliance.
Dossier Systems
Dossier Systems is relevant for larger landscaping and lawn care companies (50+ vehicles) with established in-house shop operations, multiple service branches, and formal maintenance management needs. For a regional landscaping company with 10 service locations and centralized equipment management, Dossier's multi-location work order visibility and parts inventory control prevent the equipment downtime that occurs when a branch manager does not know a mower blade set is in stock at the next location. Its cost reporting identifies the highest-maintenance equipment models in the fleet. Pricing is custom and the implementation overhead is not appropriate for operations under 50 vehicles.
RTA Fleet Management
RTA Fleet Management suits larger landscaping and grounds maintenance companies that operate like a structured fleet operation — with dedicated shop staff, formal work order workflows, and seasonal equipment accountability. Its labor tracking and parts cost management modules work well for operations that complete hundreds of work orders per year across trucks, trailers, mowers, and irrigation equipment. Seasonal equipment tracking — logging equipment pulled from storage, inspected, and returned to service — can be managed through RTA's asset lifecycle features. Best for landscaping companies with 30+ trucks and an operations manager who takes fleet maintenance seriously year-round.
ManagerPlus
ManagerPlus is a strong fit for landscaping companies where equipment maintenance (mowers, aerators, irrigation systems, skid steers) is as important as vehicle maintenance, and where managing both in a single platform is the operational priority. Its CMMS foundation handles seasonal equipment service schedules — spring commissioning, mid-season blade and belt checks, fall winterization — as recurring PM events by asset, not just by vehicle. Trucks and trailers are tracked alongside equipment with consistent PM scheduling and work order documentation. For landscaping operations with significant equipment value in their asset base, ManagerPlus avoids the gap that vehicle-only platforms create when equipment PMs are managed separately.
Asset Panda
Asset Panda is used by landscaping companies for equipment inventory management and tracking — cataloging every mower, blower, trimmer, trailer, and attachment with its assigned location, condition, and maintenance history. For landscaping operations where small equipment loss, theft, and misassignment between crews and locations is a recurring cost, Asset Panda's barcode and QR scanning for check-out and return creates accountability that paper logs cannot. Seasonal equipment winterization and spring commissioning checklists can be managed as service events per asset. Vehicle PM scheduling is available but less capable than Fleetio. Most landscaping companies use Asset Panda for equipment tracking alongside a dedicated vehicle maintenance platform.
Samsara
Samsara's maintenance module is most relevant for landscaping companies that already run Samsara GPS on their truck fleet — PM scheduling uses live odometer data directly from telematics, eliminating the manual mileage entry step that breaks down when crew leads are responsible for updating mileage records. For landscape companies managing driver behavior on trucks towing heavy trailers, Samsara's driver scoring and dashcam options provide liability protection alongside maintenance visibility. The platform does not track non-powered equipment (mowers, trailers without GPS units), so Samsara's maintenance module covers trucks while a separate tool handles equipment. Best for landscaping companies with 20+ trucks already on Samsara's platform.
Geotab
Geotab's maintenance module serves landscaping companies already using Geotab telematics on their truck fleet by providing automatic odometer feeds for PM scheduling accuracy. For landscaping companies whose truck mileage varies significantly week to week with crew size changes and seasonal route expansions, live odometer data prevents the PM timing drift that calendar-based scheduling accumulates. Engine fault code monitoring catches emerging issues before they cause a breakdown during peak season. Geotab's reporting tools provide truck fleet cost-per-mile data useful for bid pricing and fleet replacement planning. Best for landscaping companies with 10+ trucks already committed to Geotab telematics.
Fleet Complete
Fleet Complete is a practical bundled option for landscaping companies that want GPS tracking and maintenance management for their truck fleet without running separate subscriptions. Its maintenance module handles PM scheduling by mileage and time interval for tow trucks and utility vehicles, with work order creation and driver inspection report workflows. For landscape companies with 10-40 trucks that want a single vendor handling location tracking and service scheduling, Fleet Complete reduces the coordination burden of managing separate tools. Equipment maintenance (mowers, trailers) is not its strength — Fleetio handles that better. Pricing runs $20-30/vehicle/month bundled with telematics.
TMT Fleet Maintenance
TMT Fleet Maintenance is not appropriate for landscaping companies at any but the largest enterprise scale. Its architecture is designed for commercial trucking and transit operations with dedicated shop infrastructure, multi-terminal parts procurement, and 200+ vehicle fleets — requirements that no landscaping company, even large regional operators, typically faces. The implementation cost ($50,000-150,000) and deployment timeline (3-6 months) would consume a year's maintenance budget for most landscaping operations. Landscaping companies should evaluate Fleetio, ManagerPlus, or Asset Panda as the appropriate platforms for their operational complexity and fleet size.
All fleet maintenance software platforms for landscaping companies
21 platforms reviewed with pricing, deployment details, and editorial verdicts. Each profile includes a full review.
Azuga
#2Simple, affordable GPS fleet tracking with driver rewards and safety features.
Per vehicleGPS tracking, geofencing, trip history, basic reportingCloudFree trial
CalAmp
#3CalAmp is a telematics hardware manufacturer and fleet management software provider known for its LMU and TTU device families and the CalAmp iOn cloud platform. With roots in OEM telematics hardware, CalAmp serves fleet operators, construction companies, and asset-heavy industries. We tested the iOn platform, analyzed real user feedback from G2 and Capterra, evaluated their hardware lineup, and compared CalAmp against leading competitors to deliver this comprehensive review.
~$25–$45/vehicle/mo (custom quotes)Varies by features and fleet size
ClearPathGPS is an 8.1/10-rated GPS fleet tracking platform best suited for small-to-mid-size field service, construction, and trade fleets that want reliable tracking with transparent pricing and exceptional customer support. At ~$20/vehicle/month with no contracts and a 14-day free trial, it offers real-time GPS tracking, geofencing, driver behavior monitoring, and maintenance alerts — making it the top choice for service-based businesses that value simplicity and responsive US-based support o
~$20/vehicle/mo; no setup feesReal-time tracking, geofencing, alerts, driver behavior, reportingFree trial
Fleet Complete (now Powerfleet) is a Canadian-born fleet management platform serving 30,000+ customers across North America. We tested its GPS tracking, AI dash cameras, ELD compliance tools, and asset tracking for 90 days to see how it stacks up against Geotab, Samsara, and other top players.
From $10/vehicle/moGPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking.
Geotab
#6Open-platform telematics with advanced data analytics for fleet optimization.
Per vehicleGPS tracking, basic reporting, geofencingCloudFree trial
Budget-friendly fleet tracking with flexible hardware options.
Per vehicleReal-time tracking, trip history, basic geofencingCloudFree trial
IntelliShift is a 7.9/10-rated fleet intelligence platform best suited for mid-to-large mixed fleets in construction, utilities, and field service that need to unify data from multiple vehicle types and telematics sources. The platform aggregates connected vehicle data, AI safety scoring, compliance management, and maintenance insights into a single dashboard — making it the top choice for complex operations with diverse asset types, though its custom pricing and steeper learning curve favor lar
~$25–$45/vehicle/mo (custom quotes)Connected vehicle data, GPS tracking, basic safety scoring, reportingFree trial
Lytx
#9AI-powered video safety platform with the largest driving behavior database.
Per vehicleDual-facing camera, MV+AI, self-managed video reviewCloud
Motive
#10AI-powered fleet management with ELD, dashcams, and spend management.
Per vehicleELD, GPS tracking, basic reportingCloudFree trial
Netradyne
#11Netradyne is an 8.6/10-rated AI dash cam platform best suited for fleets that prioritize driver safety, video telematics, and positive behavior coaching. The Driveri camera uses four lenses and edge AI to provide 360-degree vision, real-time alerts, and GreenZone scoring that rewards safe driving — making it the top choice for safety-focused fleets, though it requires integration with a separate fleet management platform for GPS tracking and ELD compliance.
~$30–$50/vehicle/mo + hardwareAI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard
Omnitracs
#12Omnitracs is a veteran fleet management platform now owned by Solera, built for long-haul trucking and enterprise carriers. With the Omnitracs One unified platform, it combines ELD compliance, route optimization, driver safety, and critical event video in a single ecosystem. We tested the platform, analyzed hundreds of user reviews, and compared it against modern competitors to determine whether Omnitracs still delivers value in 2026.
From $23/vehicle/mo (quote-based)EOBR ($23), Compliance ($32), Premium ($46)
One Step GPS
#13One Step GPS is an 8.0/10-rated GPS fleet tracker best suited for small businesses and budget-conscious fleets that need reliable real-time tracking at the industry’s lowest price point. At ~$13.95/vehicle/month with no contracts, it delivers solid GPS tracking, geofencing, and driver behavior monitoring — making it the top choice for cost-conscious fleets that need visibility without paying for features they won’t use.
~$13.95/vehicle/mo (no contract)Real-time tracking, geofencing, alerts, trip history, driver reports
Rastrac
#14Rastrac is a 7.5/10-rated GPS fleet tracking and asset management platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, driver behavior monitoring, fuel management, and maintenance alerts. Founded in 1993, Rastrac is one of the longest-running GPS tracking providers in the industry, offering solid core tracking features at competitive pricing — though it trails newer platforms like Samsara and Motive in advanced analytics, AI capabilities,
Contact for pricingReal-time tracking, geofencing, basic alerts
Samsara
#15Connected operations platform for fleet tracking, safety, and compliance.
Per vehicleGPS tracking, basic reporting, geofencingCloudFree trial
Simply Fleet
#16Simply Fleet is a 7.6/10-rated fleet maintenance app best suited for very small fleets, owner-operators, and individual vehicle owners who need basic maintenance tracking, fuel logging, and expense management without paying enterprise prices. With a free plan for one vehicle and Pro plans starting at ~$3/vehicle/month, it delivers solid maintenance reminders and fuel tracking — but lacks GPS tracking, telematics, and the advanced features that growing fleets eventually need.
Free plan; Pro from ~$3/vehicle/mo1 vehicle, maintenance tracking, fuel logging, service reminders, basic reportingFree trial
Fleet management with strong compliance and safety features for commercial fleets.
Per vehicleGPS tracking and basic fleet managementCloudFree trial
GPS fleet tracking and fleet management for businesses of all sizes.
Per vehicleGPS tracking, geofencing, basic alertsCloudFree trial
Zonar Systems is a commercial fleet telematics provider known for its dominance in school bus and public transit fleet management. Now merged with GPS Trackit to form Zonar Ignition, the platform offers GPS tracking, EVIR electronic inspections, ELD compliance, and AI-powered dash cams. We tested the platform, analyzed 300+ user reviews, and compared it against market leaders to deliver this independent assessment.
From ~$26/vehicle/moIncludes Zonar Logs, DVIR, Ground Traffic Control, HOS
Rhino Fleet Tracking is a 7.8/10-rated budget GPS fleet tracking platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, maintenance alerts, and basic reporting without long-term contracts. It delivers solid core GPS tracking at low cost but lacks advanced telematics, dash cams, and ELD compliance features offered by larger platforms.
Contact for pricingStandard rate; all core features included
Trimble
#21Trimble Transportation is one of the most established names in enterprise fleet and transportation management. Born from acquisitions of TMW Systems, PeopleNet, and others, the platform now offers a cloud-native, AI-powered TMS alongside fleet maintenance, driver mobility, and real-time visibility tools. We evaluated the full Trimble Transportation ecosystem — testing its new AI-powered Trimble TMS, analyzing hundreds of user reviews, and comparing it against Omnitracs, Samsara, Motive, and Geot
Contact for pricing
fleet maintenance software for landscaping — side by side
Pricing, deployment, and trial availability for every platform reviewed. Click any row to read the full review.
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| Software | Pricing model | Starting price | Deployment | Free trial |
|---|---|---|---|---|
| Fleetio | Per vehicle | Vehicle records, basic maintenance, fuel tracking | Cloud | Yes |
| Azuga | Per vehicle | GPS tracking, geofencing, trip history, basic reporting | Cloud | Yes |
| CalAmp | ~$25–$45/vehicle/mo (custom quotes) | Varies by features and fleet size | — | — |
| ClearPathGPS | ~$20/vehicle/mo; no setup fees | Real-time tracking, geofencing, alerts, driver behavior, reporting | — | Yes |
| Fleet Complete | From $10/vehicle/mo | GPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking. | — | — |
| Geotab | Per vehicle | GPS tracking, basic reporting, geofencing | Cloud | Yes |
| GPS Trackit | Per vehicle | Real-time tracking, trip history, basic geofencing | Cloud | Yes |
| IntelliShift | ~$25–$45/vehicle/mo (custom quotes) | Connected vehicle data, GPS tracking, basic safety scoring, reporting | — | Yes |
| Lytx | Per vehicle | Dual-facing camera, MV+AI, self-managed video review | Cloud | — |
| Motive | Per vehicle | ELD, GPS tracking, basic reporting | Cloud | Yes |
| Netradyne | ~$30–$50/vehicle/mo + hardware | AI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard | — | — |
| Omnitracs | From $23/vehicle/mo (quote-based) | EOBR ($23), Compliance ($32), Premium ($46) | — | — |
| One Step GPS | ~$13.95/vehicle/mo (no contract) | Real-time tracking, geofencing, alerts, trip history, driver reports | — | — |
| Rastrac | Contact for pricing | Real-time tracking, geofencing, basic alerts | — | — |
| Samsara | Per vehicle | GPS tracking, basic reporting, geofencing | Cloud | Yes |
| Simply Fleet | Free plan; Pro from ~$3/vehicle/mo | 1 vehicle, maintenance tracking, fuel logging, service reminders, basic reporting | — | Yes |
| Teletrac Navman | Per vehicle | GPS tracking and basic fleet management | Cloud | Yes |
| Verizon Connect | Per vehicle | GPS tracking, geofencing, basic alerts | Cloud | Yes |
| Zonar Systems | From ~$26/vehicle/mo | Includes Zonar Logs, DVIR, Ground Traffic Control, HOS | — | — |
| Rhino Fleet Tracking | Contact for pricing | Standard rate; all core features included | — | — |
| Trimble | Contact for pricing | Custom quote | — | — |
Frequently asked questions about fleet maintenance software for landscaping fleets
How should landscaping companies set up seasonal PM schedules in fleet maintenance software?
Set up seasonal maintenance as recurring annual PM events with specific calendar windows — not just mileage triggers. Spring startup (March-April) checklist: trailer bearing inspection and repack, brake light and wiring test, tire inflation check after storage, battery load test, mower deck leveling and blade sharpening, engine oil change on stored equipment. Fall shutdown (October-November): fuel stabilizer treatment, engine fogging oil application, blade removal and storage, blower and irrigation winterization, trailer coupler grease. Create these as separate PM templates in your maintenance platform and assign them to every relevant asset — not just vehicles. Fleetio lets you create non-vehicle asset PMs for mowers and equipment in standard plans.
What fleet maintenance software works best for small landscaping companies?
For small landscaping operations with 5-20 trucks and trailers, Simply Fleet at $5-7/vehicle/month is the most affordable option with basic PM tracking and a clean mobile app. Fleetio at $10/vehicle handles mixed assets (trucks, trailers, mowers) in one system and is worth the premium if you want equipment tracking alongside vehicle PMs. UpKeep is strong for equipment-heavy operations managed by a small team — at $45/user/month, it costs the same regardless of how many assets you track. Avoid enterprise platforms — the implementation complexity and minimum vehicle count requirements are built for operations 10x your size.
Can fleet maintenance software track trailer maintenance separately from tow vehicles?
Yes — in platforms that support non-powered asset tracking. Fleetio, UpKeep, and Asset Panda all allow trailers to be entered as separate tracked assets with their own PM schedules, inspection checklists, and service records — independent of the tow vehicle they are assigned to. This is critical for landscaping fleets because trailers rotate between multiple tow vehicles during the week. If trailer maintenance is tracked under the tow vehicle, you lose visibility when the trailer is moved to a different truck. Dedicated trailer records ensure wheel bearing intervals, wiring inspections, and brake checks are tracked regardless of which truck is pulling.
How does fleet maintenance software help landscaping companies survive summer peak season?
The key is using your maintenance software's forward-looking PM forecast to front-load shop time in March and April. Pull a report showing every PM due in the next 90 days for every truck, trailer, and major piece of equipment. Schedule those services before June — not reactively when a breakdown stops a crew mid-route. During peak season, use the platform's overdue alerts to catch anything that slipped through. A landscaping company that enters May with zero overdue PMs across its fleet has dramatically lower breakdown risk during the highest-revenue months of the year.
How much does fleet maintenance software cost for a landscaping company?
Landscaping fleet maintenance software runs $5-15/vehicle/month for trucks and trailers. For a 10-truck, 12-trailer operation on Fleetio: roughly $220/month. Simply Fleet runs $5-7/vehicle for basic PM tracking — $110-154/month for the same fleet. UpKeep at $45/user/month costs $90-180/month for 2-4 managers. If you want to track mowers and major equipment as assets alongside vehicles, Fleetio's non-vehicle asset feature is the most cost-effective — it is included in standard plans without a per-piece add-on fee. Month-to-month billing is available from all three vendors, which matters for seasonal landscaping businesses.
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