Fleetio
#1Modern fleet maintenance and management platform for mixed fleets.
Per vehicleVehicle records, basic maintenance, fuel trackingCloudFree trial
Fleet Maintenance Software for Trucking — DOT Compliance, PM Schedules, and CSA BASIC Protection
Independent comparison of fleet maintenance software for trucking companies. Real pricing, DOT inspection prep, PM scheduling for Class 8 trucks, and CSA BASIC score impact.
A missed brake inspection on a Class 8 truck is not a maintenance problem — it is a CSA BASIC violation that stays on your record for 24 months and raises your insurance rates immediately. Trucking fleets need maintenance software that treats DOT compliance as a first-class feature, not an afterthought. The platforms below are evaluated specifically on how well they prevent the violations that hurt carriers most.
Last reviewed Mar 19, 2026
How to evaluate fleet maintenance software for trucking companies
DOT inspection compliance should drive every PM interval decision in a trucking operation. The FMCSA's CSA BASIC scoring system weights maintenance violations heavily — a single out-of-service order for brake defects can push a carrier's Maintenance BASIC above the intervention threshold. The best trucking maintenance platforms preload 49 CFR Part 393 inspection intervals for brake systems, tire tread depth, lighting, and steering components. If your maintenance software does not know the federal inspection standard by name, it is not built for trucking.
Class 8 trucks accumulate wear by engine hours as much as by mileage. A long-haul truck doing 10,000 miles/month at highway speeds accumulates very different engine hours than a regional truck doing the same miles with frequent stops. Your PM scheduling must trigger on both odometer and engine hours — whichever comes first. Platforms like Fleetio pull J1939 engine-hour data directly from telematics integrations so PM intervals fire at the right time regardless of duty cycle.
Brake maintenance deserves its own tracking module, not a generic work order. Brakes are the single most common cause of DOT out-of-service orders — roughly 45% of vehicle OOS orders in CVSA roadside inspections involve brake violations. Your maintenance platform should track brake lining thickness measurements per axle, replacement history, and upcoming brake adjustment intervals by VIN. When an inspector finds a brake issue, your documented service history is your first line of defense against a pattern of violations.
Work order cost tracking by violation category pays off at insurance renewal. Carriers that can show 12 months of documented brake, tire, and lighting maintenance records — with parts costs and technician sign-offs — negotiate better commercial auto rates. Insurers are increasingly requesting maintenance documentation as part of underwriting. A maintenance platform that exports audit-ready service records by vehicle is a direct cost reduction tool, not just an operational one.
DVIR integration is not optional for trucking. Federal regulations require drivers to submit pre-trip and post-trip vehicle inspection reports. When a driver flags a defect — pull brake feels soft, running light out — that defect must flow directly into a work order without a dispatcher as the middleman. Every hour between defect report and work order creation is potential regulatory exposure. Platforms without native DVIR-to-work-order automation create compliance gaps that surface during audits.
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Pricing guidance
Fleet maintenance software for trucking runs $8-20/truck/month for dedicated platforms like Fleetio and Whip Around, which include DOT inspection templates, DVIR integration, and PM scheduling by odometer and engine hours. If you already run Samsara or Motive for ELD, their maintenance modules add $5-10/truck to your existing subscription and benefit from direct J1939 data feeds. For a 25-truck carrier, budget $200-500/month for maintenance software. Factor in $50-150/truck for hardwired telematics hardware if you do not already have it — the PM automation only works if live mileage and engine-hour data are flowing in.
How each platform serves trucking fleets
Here's how each leading platform performs specifically for trucking fleet operations.
Fleetio
Fleetio is the most widely adopted dedicated maintenance platform among mid-sized trucking carriers. Its DOT-focused PM templates cover brake systems, tire tread, lighting, and steering at 49 CFR Part 393 intervals. DVIR-to-work-order automation converts driver defect reports into assigned work orders without dispatcher involvement — critical for FMCSA compliance. Telematics integrations with Samsara, Motive, and Geotab pull engine-hour and odometer data directly so PM triggers fire on actual usage. Parts inventory tracks brake components and filters per truck. At $10-15/truck/month, Fleetio is the standard choice for 15-150 truck fleets and a strong fit for carriers wanting to reduce CSA BASIC violations through documented maintenance history.
Whip Around
Whip Around is purpose-built for DOT-regulated fleet inspection compliance, making it the strongest fit for trucking carriers prioritizing DVIR workflows and pre/post-trip inspection records. Drivers submit digital vehicle inspection reports via mobile app; defects automatically notify fleet managers and trigger repair workflows. For small to mid-sized carriers (5-75 trucks), Whip Around's inspection templates include FMCSA-aligned brake, lighting, steering, and tire checklists. Its maintenance module handles basic PM scheduling by mileage and calendar. At $5-8/truck/month, it is the most cost-effective DVIR compliance tool and works alongside a separate maintenance platform if deeper shop management is needed.
Dossier Systems
Dossier Systems is a purpose-built fleet maintenance platform with deep roots in over-the-road trucking, designed to handle Class 8 fleet complexity at scale. For trucking operations with 50+ trucks and in-house shop operations, Dossier's labor tracking, technician productivity reporting, and per-truck lifetime cost analysis exceed what mid-market platforms offer. PM scheduling supports both mileage and engine-hour triggers with component-level tracking for engine rebuilds, clutch history, and transmission overhauls. Multi-shop management lets carriers with multiple terminal locations manage work orders and parts inventory across sites. Pricing is custom, typically starting around $15-20/truck/month for mid-fleet deployments.
RTA Fleet Management
RTA Fleet Management is a strong fit for trucking operations running in-house maintenance shops that need detailed technician labor tracking and rigorous parts cost control. Its work order module captures technician time to the minute against each repair task, enabling accurate shop labor cost reporting per truck. PM scheduling handles both mileage and engine-hour triggers with DOT-relevant inspection categories built in. For carriers subject to state DOT audit requirements, RTA's documentation depth — parts traceability, vendor invoice linkage, technician certifications — meets audit standards that lighter platforms cannot match. Works best for carriers with 30-300 trucks and a dedicated fleet maintenance manager.
ManagerPlus
ManagerPlus is a CMMS-lineage platform that serves trucking carriers running mixed asset fleets — Class 8 trucks alongside trailers, yard equipment, and shop assets under one system. PM scheduling supports mileage and calendar intervals; work orders capture parts usage and labor per repair. For trucking operations that also manage physical infrastructure — tire change bays, fuel islands, refrigeration units — ManagerPlus unifies equipment and vehicle maintenance in ways that vehicle-only platforms cannot. Telematics integration requires third-party connectors rather than native APIs. Best suited for trucking companies with 50+ mixed assets that need a single maintenance system across vehicle and non-vehicle assets.
Asset Panda
Asset Panda is an asset tracking platform trucking companies deploy when trailer management and non-powered asset documentation matter as much as truck PM scheduling. For carriers managing large trailer fleets — drop-and-hook operations with 3-5 trailers per tractor — Asset Panda tracks each trailer's inspection history, DVIR records, tire condition, and repair history independently of the tractor. Configurable workflows handle DOT annual inspection documentation by trailer VIN. PM scheduling for powered trucks is less sophisticated than Fleetio or Dossier, so many carriers use Asset Panda specifically for trailer control alongside a dedicated maintenance platform for tractors.
Samsara
Samsara's maintenance module is the strongest option for trucking carriers already running Samsara ELD and telematics — PM triggers draw directly from J1939 engine-hour and odometer data with zero integration setup. Fault code-triggered work orders are a standout feature: when the engine ECM throws a DTC, Samsara automatically creates a work order linked to that fault, accelerating shop diagnosis. DVIR workflows are built into the driver app, and defects escalate to fleet manager alerts immediately. For carriers with 25-500 trucks already on Samsara's platform, the maintenance module at $5-10/truck incremental to existing subscriptions delivers strong ROI without deploying a separate system.
Geotab
Geotab's maintenance tools integrate tightly with its telematics hardware, providing trucking fleets automatic odometer and engine-hour feeds for PM accuracy without manual mileage entry. For carriers running Geotab telematics, the MyGeotab maintenance module adds PM scheduling, service reminders, and inspection record management at low incremental cost. Engine fault code reporting supports proactive repair prioritization before a roadside breakdown. Geotab's open API allows custom DOT compliance and CSA BASIC report templates for carriers with specific documentation requirements. Best for carriers already committed to Geotab telematics that want maintenance scheduling included without deploying a separate dedicated tool.
Fleet Complete
Fleet Complete combines telematics, ELD compliance, and maintenance management in a unified platform for commercial fleets including Class 6-8 trucking operations. Its maintenance module supports PM scheduling by mileage and time interval, with work order creation and driver inspection report workflows. For smaller trucking carriers (10-80 trucks) that want a single vendor covering ELD, GPS tracking, and maintenance records, Fleet Complete eliminates the integration overhead of running separate systems. DVIR workflows feed directly into the maintenance module. Pricing runs $20-35/truck/month bundled with telematics — reasonable compared to separate ELD, GPS, and maintenance subscriptions.
TMT Fleet Maintenance
TMT Fleet Maintenance (Trimble Transportation) is an enterprise-grade platform built specifically for large trucking and freight carrier operations. Its architecture handles multi-terminal shop management, technician labor productivity tracking, warranty claim management, and component-level rebuild history for engines and transmissions in ways mid-market platforms cannot. For carriers with 200+ trucks across multiple maintenance shops, TMT's parts procurement integration with major truck parts vendors streamlines reorder workflows. Integration with Trimble's TMS provides fleet-wide visibility. Implementation requires 3-6 months and $50,000-150,000 in professional services. Pricing is custom and only cost-effective at 150+ trucks.
All fleet maintenance software platforms for trucking companies
21 platforms reviewed with pricing, deployment details, and editorial verdicts. Each profile includes a full review.
Azuga
#2Simple, affordable GPS fleet tracking with driver rewards and safety features.
Per vehicleGPS tracking, geofencing, trip history, basic reportingCloudFree trial
CalAmp
#3CalAmp is a telematics hardware manufacturer and fleet management software provider known for its LMU and TTU device families and the CalAmp iOn cloud platform. With roots in OEM telematics hardware, CalAmp serves fleet operators, construction companies, and asset-heavy industries. We tested the iOn platform, analyzed real user feedback from G2 and Capterra, evaluated their hardware lineup, and compared CalAmp against leading competitors to deliver this comprehensive review.
~$25–$45/vehicle/mo (custom quotes)Varies by features and fleet size
ClearPathGPS is an 8.1/10-rated GPS fleet tracking platform best suited for small-to-mid-size field service, construction, and trade fleets that want reliable tracking with transparent pricing and exceptional customer support. At ~$20/vehicle/month with no contracts and a 14-day free trial, it offers real-time GPS tracking, geofencing, driver behavior monitoring, and maintenance alerts — making it the top choice for service-based businesses that value simplicity and responsive US-based support o
~$20/vehicle/mo; no setup feesReal-time tracking, geofencing, alerts, driver behavior, reportingFree trial
Fleet Complete (now Powerfleet) is a Canadian-born fleet management platform serving 30,000+ customers across North America. We tested its GPS tracking, AI dash cameras, ELD compliance tools, and asset tracking for 90 days to see how it stacks up against Geotab, Samsara, and other top players.
From $10/vehicle/moGPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking.
Geotab
#6Open-platform telematics with advanced data analytics for fleet optimization.
Per vehicleGPS tracking, basic reporting, geofencingCloudFree trial
Budget-friendly fleet tracking with flexible hardware options.
Per vehicleReal-time tracking, trip history, basic geofencingCloudFree trial
IntelliShift is a 7.9/10-rated fleet intelligence platform best suited for mid-to-large mixed fleets in construction, utilities, and field service that need to unify data from multiple vehicle types and telematics sources. The platform aggregates connected vehicle data, AI safety scoring, compliance management, and maintenance insights into a single dashboard — making it the top choice for complex operations with diverse asset types, though its custom pricing and steeper learning curve favor lar
~$25–$45/vehicle/mo (custom quotes)Connected vehicle data, GPS tracking, basic safety scoring, reportingFree trial
Lytx
#9AI-powered video safety platform with the largest driving behavior database.
Per vehicleDual-facing camera, MV+AI, self-managed video reviewCloud
Motive
#10AI-powered fleet management with ELD, dashcams, and spend management.
Per vehicleELD, GPS tracking, basic reportingCloudFree trial
Netradyne
#11Netradyne is an 8.6/10-rated AI dash cam platform best suited for fleets that prioritize driver safety, video telematics, and positive behavior coaching. The Driveri camera uses four lenses and edge AI to provide 360-degree vision, real-time alerts, and GreenZone scoring that rewards safe driving — making it the top choice for safety-focused fleets, though it requires integration with a separate fleet management platform for GPS tracking and ELD compliance.
~$30–$50/vehicle/mo + hardwareAI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard
Omnitracs
#12Omnitracs is a veteran fleet management platform now owned by Solera, built for long-haul trucking and enterprise carriers. With the Omnitracs One unified platform, it combines ELD compliance, route optimization, driver safety, and critical event video in a single ecosystem. We tested the platform, analyzed hundreds of user reviews, and compared it against modern competitors to determine whether Omnitracs still delivers value in 2026.
From $23/vehicle/mo (quote-based)EOBR ($23), Compliance ($32), Premium ($46)
One Step GPS
#13One Step GPS is an 8.0/10-rated GPS fleet tracker best suited for small businesses and budget-conscious fleets that need reliable real-time tracking at the industry’s lowest price point. At ~$13.95/vehicle/month with no contracts, it delivers solid GPS tracking, geofencing, and driver behavior monitoring — making it the top choice for cost-conscious fleets that need visibility without paying for features they won’t use.
~$13.95/vehicle/mo (no contract)Real-time tracking, geofencing, alerts, trip history, driver reports
Rastrac
#14Rastrac is a 7.5/10-rated GPS fleet tracking and asset management platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, driver behavior monitoring, fuel management, and maintenance alerts. Founded in 1993, Rastrac is one of the longest-running GPS tracking providers in the industry, offering solid core tracking features at competitive pricing — though it trails newer platforms like Samsara and Motive in advanced analytics, AI capabilities,
Contact for pricingReal-time tracking, geofencing, basic alerts
Samsara
#15Connected operations platform for fleet tracking, safety, and compliance.
Per vehicleGPS tracking, basic reporting, geofencingCloudFree trial
Simply Fleet
#16Simply Fleet is a 7.6/10-rated fleet maintenance app best suited for very small fleets, owner-operators, and individual vehicle owners who need basic maintenance tracking, fuel logging, and expense management without paying enterprise prices. With a free plan for one vehicle and Pro plans starting at ~$3/vehicle/month, it delivers solid maintenance reminders and fuel tracking — but lacks GPS tracking, telematics, and the advanced features that growing fleets eventually need.
Free plan; Pro from ~$3/vehicle/mo1 vehicle, maintenance tracking, fuel logging, service reminders, basic reportingFree trial
Fleet management with strong compliance and safety features for commercial fleets.
Per vehicleGPS tracking and basic fleet managementCloudFree trial
GPS fleet tracking and fleet management for businesses of all sizes.
Per vehicleGPS tracking, geofencing, basic alertsCloudFree trial
Zonar Systems is a commercial fleet telematics provider known for its dominance in school bus and public transit fleet management. Now merged with GPS Trackit to form Zonar Ignition, the platform offers GPS tracking, EVIR electronic inspections, ELD compliance, and AI-powered dash cams. We tested the platform, analyzed 300+ user reviews, and compared it against market leaders to deliver this independent assessment.
From ~$26/vehicle/moIncludes Zonar Logs, DVIR, Ground Traffic Control, HOS
Rhino Fleet Tracking is a 7.8/10-rated budget GPS fleet tracking platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, maintenance alerts, and basic reporting without long-term contracts. It delivers solid core GPS tracking at low cost but lacks advanced telematics, dash cams, and ELD compliance features offered by larger platforms.
Contact for pricingStandard rate; all core features included
Trimble
#21Trimble Transportation is one of the most established names in enterprise fleet and transportation management. Born from acquisitions of TMW Systems, PeopleNet, and others, the platform now offers a cloud-native, AI-powered TMS alongside fleet maintenance, driver mobility, and real-time visibility tools. We evaluated the full Trimble Transportation ecosystem — testing its new AI-powered Trimble TMS, analyzing hundreds of user reviews, and comparing it against Omnitracs, Samsara, Motive, and Geot
Contact for pricing
fleet maintenance software for trucking — side by side
Pricing, deployment, and trial availability for every platform reviewed. Click any row to read the full review.
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| Software | Pricing model | Starting price | Deployment | Free trial |
|---|---|---|---|---|
| Fleetio | Per vehicle | Vehicle records, basic maintenance, fuel tracking | Cloud | Yes |
| Azuga | Per vehicle | GPS tracking, geofencing, trip history, basic reporting | Cloud | Yes |
| CalAmp | ~$25–$45/vehicle/mo (custom quotes) | Varies by features and fleet size | — | — |
| ClearPathGPS | ~$20/vehicle/mo; no setup fees | Real-time tracking, geofencing, alerts, driver behavior, reporting | — | Yes |
| Fleet Complete | From $10/vehicle/mo | GPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking. | — | — |
| Geotab | Per vehicle | GPS tracking, basic reporting, geofencing | Cloud | Yes |
| GPS Trackit | Per vehicle | Real-time tracking, trip history, basic geofencing | Cloud | Yes |
| IntelliShift | ~$25–$45/vehicle/mo (custom quotes) | Connected vehicle data, GPS tracking, basic safety scoring, reporting | — | Yes |
| Lytx | Per vehicle | Dual-facing camera, MV+AI, self-managed video review | Cloud | — |
| Motive | Per vehicle | ELD, GPS tracking, basic reporting | Cloud | Yes |
| Netradyne | ~$30–$50/vehicle/mo + hardware | AI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard | — | — |
| Omnitracs | From $23/vehicle/mo (quote-based) | EOBR ($23), Compliance ($32), Premium ($46) | — | — |
| One Step GPS | ~$13.95/vehicle/mo (no contract) | Real-time tracking, geofencing, alerts, trip history, driver reports | — | — |
| Rastrac | Contact for pricing | Real-time tracking, geofencing, basic alerts | — | — |
| Samsara | Per vehicle | GPS tracking, basic reporting, geofencing | Cloud | Yes |
| Simply Fleet | Free plan; Pro from ~$3/vehicle/mo | 1 vehicle, maintenance tracking, fuel logging, service reminders, basic reporting | — | Yes |
| Teletrac Navman | Per vehicle | GPS tracking and basic fleet management | Cloud | Yes |
| Verizon Connect | Per vehicle | GPS tracking, geofencing, basic alerts | Cloud | Yes |
| Zonar Systems | From ~$26/vehicle/mo | Includes Zonar Logs, DVIR, Ground Traffic Control, HOS | — | — |
| Rhino Fleet Tracking | Contact for pricing | Standard rate; all core features included | — | — |
| Trimble | Contact for pricing | Custom quote | — | — |
Frequently asked questions about fleet maintenance software for trucking fleets
How does fleet maintenance software reduce CSA BASIC violations for trucking companies?
Fleet maintenance software reduces CSA violations by ensuring brake, tire, lighting, and steering inspections happen on schedule before DOT inspections find defects. The CSA Maintenance BASIC score pulls from roadside inspection data — every out-of-service order raises your score and triggers FMCSA intervention. Software that tracks inspection intervals per federal standard, sends overdue alerts before violations happen, and documents repairs with parts and labor creates the paper trail that proves due diligence. Carriers using structured PM software report 30-50% fewer maintenance-related OOS orders compared to paper-log operations.
What PM intervals should trucking maintenance software track for Class 8 trucks?
Class 8 PM schedules should cover: engine oil and filter (every 15,000-25,000 miles depending on oil type and duty cycle), brake adjustment and inspection (every 12,500 miles or per state inspection intervals), tire pressure and tread depth check (monthly and pre-trip), coolant and DCA levels (every 50,000 miles), transmission fluid (every 100,000 miles), air dryer purge valve (annually), and DOT annual inspection (12-month maximum). Good maintenance software preloads these as templates and lets you adjust to your OEM spec and actual duty cycle. If the software does not differentiate Class 6 from Class 8 PM intervals, it is not built for commercial trucking.
Does fleet maintenance software integrate with ELD systems for trucking?
Yes — and this integration is what makes trucking maintenance software actually work. When your maintenance platform reads engine hours and odometer data from your ELD or telematics device, PM intervals fire at the correct time without driver-submitted mileage estimates. Fleetio integrates natively with Samsara, Motive, Geotab, and Verizon Connect. Samsara and Motive each offer native maintenance modules that use their own telematics data without integration setup. For trucking operations already committed to a telematics platform, checking that vendor's maintenance module first is usually the fastest path to accurate PM scheduling.
How much does fleet maintenance software cost for a trucking company?
Dedicated fleet maintenance software for trucking runs $8-20/truck/month. Fleetio starts around $10/truck for PM scheduling, work orders, DVIR integration, and telematics connectivity. Whip Around is strong for DVIR compliance at $5-8/truck. If you run Samsara or Motive, their maintenance modules add $5-10/truck to existing subscriptions. For a 40-truck fleet, budget $320-800/month. Compare that to the cost of a single DOT-related out-of-service order: $1,000-5,000 in towing, repairs, delay penalties, and lost revenue.
What is the best fleet maintenance software for owner-operators and small trucking fleets?
For owner-operators managing 1-5 trucks, Whip Around offers DVIR compliance and basic PM tracking at $5-8/truck with minimal setup. For small fleets of 5-25 trucks, Fleetio is the strongest option — it handles DOT-focused PM schedules, DVIR-to-work-order automation, and telematics integration at $10/truck/month. Both offer month-to-month billing so you are not locked in before verifying fit. Avoid enterprise platforms like Dossier Systems and AssetWorks at this fleet size — they are priced and architected for 100+ vehicle operations.
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