Fleetio
#1Modern fleet maintenance and management platform for mixed fleets.
Per vehicleVehicle records, basic maintenance, fuel trackingCloudFree trial
Fleet Maintenance for Small Business — 10 to 75 Vehicles
Fleet maintenance platforms sized for small businesses. Compare PM scheduling, parts tracking, and per-vehicle pricing for 10-75 vehicle fleets.
A single missed oil change can cost $3,000-8,000 in engine repairs. Small fleets with 10-75 vehicles need automated PM reminders tied to mileage and engine hours — not a shared Google Sheet. The platforms below start at $5-15/vehicle/month and pay for themselves after preventing one breakdown.
Last reviewed Mar 19, 2026
How to evaluate small business fleet maintenance software
For small businesses, the most important feature is not PM scheduling — it is how the platform learns your actual mileage. If drivers have to manually enter odometer readings, they will not do it consistently. Look for telematics integration that pulls mileage automatically, or at minimum, a mobile app where drivers tap the odometer reading during pre-trip inspection. Accurate mileage data is what separates 'PM scheduled' from 'PM triggered at the right time.'
Your second priority should be work order workflow. When a driver reports a brake issue at 6 AM, your maintenance platform should create a work order, route it to the right shop, and track the repair from start to close. If that process requires four clicks and a phone call, your team will skip the software and go straight to the phone — which means no repair history, no cost tracking, and no accountability.
$
Pricing guidance
Small-business maintenance software costs $5-15/vehicle/month for PM scheduling, work orders, and basic reporting. Telematics integration for automatic mileage tracking adds $3-8/vehicle. Parts inventory management is typically included in mid-tier plans. For a 30-vehicle fleet, budget $150-450/month. If you already have GPS tracking with telematics, check whether your provider includes maintenance features — it may be cheaper to add a module than buy a separate platform.
All small business fleet maintenance software platforms
21 platforms reviewed with pricing, deployment details, and editorial verdicts. Each profile includes a full review.
Azuga
#2Simple, affordable GPS fleet tracking with driver rewards and safety features.
Per vehicleGPS tracking, geofencing, trip history, basic reportingCloudFree trial
CalAmp
#3CalAmp is a telematics hardware manufacturer and fleet management software provider known for its LMU and TTU device families and the CalAmp iOn cloud platform. With roots in OEM telematics hardware, CalAmp serves fleet operators, construction companies, and asset-heavy industries. We tested the iOn platform, analyzed real user feedback from G2 and Capterra, evaluated their hardware lineup, and compared CalAmp against leading competitors to deliver this comprehensive review.
~$25–$45/vehicle/mo (custom quotes)Varies by features and fleet size
ClearPathGPS is an 8.1/10-rated GPS fleet tracking platform best suited for small-to-mid-size field service, construction, and trade fleets that want reliable tracking with transparent pricing and exceptional customer support. At ~$20/vehicle/month with no contracts and a 14-day free trial, it offers real-time GPS tracking, geofencing, driver behavior monitoring, and maintenance alerts — making it the top choice for service-based businesses that value simplicity and responsive US-based support o
~$20/vehicle/mo; no setup feesReal-time tracking, geofencing, alerts, driver behavior, reportingFree trial
Fleet Complete (now Powerfleet) is a Canadian-born fleet management platform serving 30,000+ customers across North America. We tested its GPS tracking, AI dash cameras, ELD compliance tools, and asset tracking for 90 days to see how it stacks up against Geotab, Samsara, and other top players.
From $10/vehicle/moGPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking.
Geotab
#6Open-platform telematics with advanced data analytics for fleet optimization.
Per vehicleGPS tracking, basic reporting, geofencingCloudFree trial
Budget-friendly fleet tracking with flexible hardware options.
Per vehicleReal-time tracking, trip history, basic geofencingCloudFree trial
IntelliShift is a 7.9/10-rated fleet intelligence platform best suited for mid-to-large mixed fleets in construction, utilities, and field service that need to unify data from multiple vehicle types and telematics sources. The platform aggregates connected vehicle data, AI safety scoring, compliance management, and maintenance insights into a single dashboard — making it the top choice for complex operations with diverse asset types, though its custom pricing and steeper learning curve favor lar
~$25–$45/vehicle/mo (custom quotes)Connected vehicle data, GPS tracking, basic safety scoring, reportingFree trial
Lytx
#9AI-powered video safety platform with the largest driving behavior database.
Per vehicleDual-facing camera, MV+AI, self-managed video reviewCloud
Motive
#10AI-powered fleet management with ELD, dashcams, and spend management.
Per vehicleELD, GPS tracking, basic reportingCloudFree trial
Netradyne
#11Netradyne is an 8.6/10-rated AI dash cam platform best suited for fleets that prioritize driver safety, video telematics, and positive behavior coaching. The Driveri camera uses four lenses and edge AI to provide 360-degree vision, real-time alerts, and GreenZone scoring that rewards safe driving — making it the top choice for safety-focused fleets, though it requires integration with a separate fleet management platform for GPS tracking and ELD compliance.
~$30–$50/vehicle/mo + hardwareAI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard
Omnitracs
#12Omnitracs is a veteran fleet management platform now owned by Solera, built for long-haul trucking and enterprise carriers. With the Omnitracs One unified platform, it combines ELD compliance, route optimization, driver safety, and critical event video in a single ecosystem. We tested the platform, analyzed hundreds of user reviews, and compared it against modern competitors to determine whether Omnitracs still delivers value in 2026.
From $23/vehicle/mo (quote-based)EOBR ($23), Compliance ($32), Premium ($46)
One Step GPS
#13One Step GPS is an 8.0/10-rated GPS fleet tracker best suited for small businesses and budget-conscious fleets that need reliable real-time tracking at the industry’s lowest price point. At ~$13.95/vehicle/month with no contracts, it delivers solid GPS tracking, geofencing, and driver behavior monitoring — making it the top choice for cost-conscious fleets that need visibility without paying for features they won’t use.
~$13.95/vehicle/mo (no contract)Real-time tracking, geofencing, alerts, trip history, driver reports
Rastrac
#14Rastrac is a 7.5/10-rated GPS fleet tracking and asset management platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, driver behavior monitoring, fuel management, and maintenance alerts. Founded in 1993, Rastrac is one of the longest-running GPS tracking providers in the industry, offering solid core tracking features at competitive pricing — though it trails newer platforms like Samsara and Motive in advanced analytics, AI capabilities,
Contact for pricingReal-time tracking, geofencing, basic alerts
Samsara
#15Connected operations platform for fleet tracking, safety, and compliance.
Per vehicleGPS tracking, basic reporting, geofencingCloudFree trial
Simply Fleet
#16Simply Fleet is a 7.6/10-rated fleet maintenance app best suited for very small fleets, owner-operators, and individual vehicle owners who need basic maintenance tracking, fuel logging, and expense management without paying enterprise prices. With a free plan for one vehicle and Pro plans starting at ~$3/vehicle/month, it delivers solid maintenance reminders and fuel tracking — but lacks GPS tracking, telematics, and the advanced features that growing fleets eventually need.
Free plan; Pro from ~$3/vehicle/mo1 vehicle, maintenance tracking, fuel logging, service reminders, basic reportingFree trial
Fleet management with strong compliance and safety features for commercial fleets.
Per vehicleGPS tracking and basic fleet managementCloudFree trial
GPS fleet tracking and fleet management for businesses of all sizes.
Per vehicleGPS tracking, geofencing, basic alertsCloudFree trial
Zonar Systems is a commercial fleet telematics provider known for its dominance in school bus and public transit fleet management. Now merged with GPS Trackit to form Zonar Ignition, the platform offers GPS tracking, EVIR electronic inspections, ELD compliance, and AI-powered dash cams. We tested the platform, analyzed 300+ user reviews, and compared it against market leaders to deliver this independent assessment.
From ~$26/vehicle/moIncludes Zonar Logs, DVIR, Ground Traffic Control, HOS
Rhino Fleet Tracking is a 7.8/10-rated budget GPS fleet tracking platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, maintenance alerts, and basic reporting without long-term contracts. It delivers solid core GPS tracking at low cost but lacks advanced telematics, dash cams, and ELD compliance features offered by larger platforms.
Contact for pricingStandard rate; all core features included
Trimble
#21Trimble Transportation is one of the most established names in enterprise fleet and transportation management. Born from acquisitions of TMW Systems, PeopleNet, and others, the platform now offers a cloud-native, AI-powered TMS alongside fleet maintenance, driver mobility, and real-time visibility tools. We evaluated the full Trimble Transportation ecosystem — testing its new AI-powered Trimble TMS, analyzing hundreds of user reviews, and comparing it against Omnitracs, Samsara, Motive, and Geot
Contact for pricing
Small Business fleet maintenance software — side by side
Pricing, deployment, and trial availability for every platform reviewed. Click any row to read the full review.
Scroll horizontally to see all columns →
| Software | Pricing model | Starting price | Deployment | Free trial |
|---|---|---|---|---|
| Fleetio | Per vehicle | Vehicle records, basic maintenance, fuel tracking | Cloud | Yes |
| Azuga | Per vehicle | GPS tracking, geofencing, trip history, basic reporting | Cloud | Yes |
| CalAmp | ~$25–$45/vehicle/mo (custom quotes) | Varies by features and fleet size | — | — |
| ClearPathGPS | ~$20/vehicle/mo; no setup fees | Real-time tracking, geofencing, alerts, driver behavior, reporting | — | Yes |
| Fleet Complete | From $10/vehicle/mo | GPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking. | — | — |
| Geotab | Per vehicle | GPS tracking, basic reporting, geofencing | Cloud | Yes |
| GPS Trackit | Per vehicle | Real-time tracking, trip history, basic geofencing | Cloud | Yes |
| IntelliShift | ~$25–$45/vehicle/mo (custom quotes) | Connected vehicle data, GPS tracking, basic safety scoring, reporting | — | Yes |
| Lytx | Per vehicle | Dual-facing camera, MV+AI, self-managed video review | Cloud | — |
| Motive | Per vehicle | ELD, GPS tracking, basic reporting | Cloud | Yes |
| Netradyne | ~$30–$50/vehicle/mo + hardware | AI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard | — | — |
| Omnitracs | From $23/vehicle/mo (quote-based) | EOBR ($23), Compliance ($32), Premium ($46) | — | — |
| One Step GPS | ~$13.95/vehicle/mo (no contract) | Real-time tracking, geofencing, alerts, trip history, driver reports | — | — |
| Rastrac | Contact for pricing | Real-time tracking, geofencing, basic alerts | — | — |
| Samsara | Per vehicle | GPS tracking, basic reporting, geofencing | Cloud | Yes |
| Simply Fleet | Free plan; Pro from ~$3/vehicle/mo | 1 vehicle, maintenance tracking, fuel logging, service reminders, basic reporting | — | Yes |
| Teletrac Navman | Per vehicle | GPS tracking and basic fleet management | Cloud | Yes |
| Verizon Connect | Per vehicle | GPS tracking, geofencing, basic alerts | Cloud | Yes |
| Zonar Systems | From ~$26/vehicle/mo | Includes Zonar Logs, DVIR, Ground Traffic Control, HOS | — | — |
| Rhino Fleet Tracking | Contact for pricing | Standard rate; all core features included | — | — |
| Trimble | Contact for pricing | Custom quote | — | — |
Frequently asked questions about fleet maintenance software for small business fleets
What fleet maintenance software is best for small businesses?
For small businesses with 10-75 vehicles, Fleetio and Simply Fleet are the strongest options. Fleetio offers PM scheduling, work orders, parts tracking, and telematics integration at $5-10/vehicle/month with a clean mobile app that drivers can use for DVIRs and fuel logs. Simply Fleet is stronger for very small fleets (under 20 vehicles) that want the simplest possible PM tracking at $5-7/vehicle. If you already have Samsara or Motive, check their maintenance modules first — adding features to an existing platform is usually cheaper than a standalone tool.
How much does fleet maintenance software cost for a small business?
Small-business fleet maintenance software runs $5-15/vehicle/month. Fleetio starts at $5/vehicle (basic PM and work orders) and goes to $10/vehicle for full telematics integration and parts tracking. Simply Fleet is $5-7/vehicle. For a 25-vehicle fleet, budget $125-375/month. If your GPS tracking vendor includes a maintenance module (Samsara, Motive, Geotab all do), adding that module typically costs $3-8/vehicle — cheaper than a dedicated maintenance tool.
Can fleet maintenance software prevent breakdowns for small fleets?
Yes — and it is the primary ROI case. PM scheduling software sends reminders when an oil change or brake inspection is due based on actual mileage (pulled automatically from telematics) rather than estimated dates. This closes the gap between 'we meant to service that truck' and 'the truck actually gets serviced.' Most small fleets that track maintenance properly see 30-50% reduction in unplanned breakdowns within the first year. One prevented engine repair ($3,000-8,000) covers 1-3 years of software cost.
Does fleet maintenance software integrate with GPS tracking systems?
The best ones do — and this integration is the key feature that makes PM scheduling actually work. When your maintenance platform reads real odometer data from your GPS/telematics system, PM intervals trigger at the right mileage rather than on a calendar estimate. Fleetio integrates natively with Samsara, Motive, Geotab, Verizon Connect, and GPS Trackit. If your GPS vendor offers its own maintenance module, that native integration is usually tighter than a third-party connection.
What is the difference between fleet maintenance software and a CMMS?
Fleet maintenance software is built specifically for vehicle fleets — it understands VINs, odometer triggers, DVIR checklists, and telematics integration out of the box. A CMMS (Computerized Maintenance Management System) is built for general asset maintenance (buildings, equipment, machinery) and can be adapted for fleets, but requires customization for vehicle-specific workflows. For a small business with only vehicles to maintain, fleet-specific software like Fleetio or Simply Fleet is simpler and cheaper than adapting a general CMMS.
Is fleet maintenance software worth it for a fleet under 20 vehicles?
Yes, for most small businesses. At 10-20 vehicles, the math is straightforward: $50-200/month in software versus $3,000-8,000 for one prevented engine failure. The bigger benefit is operational: you stop managing maintenance on a whiteboard or spreadsheet and start managing it on a system that tells you what needs service this week, which vehicles are overdue, and what your annual parts spend is by vehicle type. Most small fleets recoup the cost within 2-3 months of their first prevented breakdown.
Also compare fleet maintenance software by
Not sure which fleet maintenance software platform fits?
Start with the full category page — it has comparison tables, buyer guidance, and our editorial verdict on every platform.