Small Business

Fleet maintenance for small business: 10 to 75 vehicles

Fleet maintenance platforms sized for small businesses. Compare PM scheduling, parts tracking, and per-vehicle pricing for 10-75 vehicle fleets.

A single missed oil change can cost $3,000-8,000 in engine repairs. Small fleets with 10-75 vehicles need automated PM reminders tied to mileage and engine hours, not a shared Google Sheet. The platforms below start at $5-15/vehicle/month and pay for themselves after preventing one breakdown.

Rajat GuptaReviewed Aug 15, 2026

25 platforms reviewedUpdated August 2026

See all fleet maintenance software

How to evaluate small business fleet maintenance software

For small businesses, the most important feature is not PM scheduling. It is how the platform learns your actual mileage. If drivers have to manually enter odometer readings, they will not do it consistently. Look for telematics integration that pulls mileage automatically, or at minimum, a mobile app where drivers tap the odometer reading during pre-trip inspection. Accurate mileage data is what separates 'PM scheduled' from 'PM triggered at the right time.'

Your second priority should be work order workflow. When a driver reports a brake issue at 6 AM, your maintenance platform should create a work order, route it to the right shop, and track the repair from start to close. If that process requires four clicks and a phone call, your team will skip the software and go straight to the phone, which means no repair history, no cost tracking, and no accountability.

Pricing guidance

Small-business maintenance software costs $5-15/vehicle/month for PM scheduling, work orders, and basic reporting. Telematics integration for automatic mileage tracking adds $3-8/vehicle. Parts inventory management is typically included in mid-tier plans. For a 30-vehicle fleet, budget $150-450/month. If you already have GPS tracking with telematics, check whether your provider includes maintenance features. It may be cheaper to add a module than buy a separate platform.

Which small business fleet maintenance software platforms are worth comparing?

25 platforms reviewed with pricing, deployment details, and editorial verdicts. Each profile includes a full review.

Azuga

Simple, affordable [GPS fleet tracking](/categories/gps-fleet-tracking) with driver rewards and safety features.

Pricing model: Per vehicle
From: GPS tracking, geofencing, trip history, basic reporting
Deployment: Cloud
Free trial: Yes

Full review

Teletrac Navman

Fleet management with strong compliance and safety features for commercial fleets.

Pricing model: Per vehicle
From: GPS tracking and basic fleet management
Deployment: Cloud
Free trial: Yes

Full review

Fullbay

Fullbay is cloud software for heavy-duty commercial truck repair shops and in-house fleet maintenance shops, service orders, technician labor, parts and inventory, and invoicing. Not a GPS or ELD tool.

Pricing model: Quote-based
From: Custom / contact vendor, service orders, labor tracking, parts and inventory, invoicing. Scoped to shop size and technicians.
Deployment: Cloud
Free trial: No

Full review

Whip Around

Whip Around is an inspection-first fleet platform. Digital DVIRs, defect reporting, work orders, and preventive maintenance that drivers run from a phone. Software-only, no GPS or ELD.

Pricing model: Per vehicle
From: Per vehicle per month, digital inspections, DVIRs, defect reporting, driver app. Confirm current rate with vendor.
Deployment: Cloud
Free trial: Yes

Full review

CalAmp

CalAmp is a [telematics](/categories/telematics) hardware manufacturer and [fleet management software](/categories/fleet-management-software) provider known for its LMU and TTU device families and the CalAmp iOn cloud platform. With roots in OEM telematics hardware, CalAmp serves fleet operators, construction companies, and asset-heavy industries. We tested the iOn platform, analyzed real user feedback from G2 and Capterra, evaluated their hardware lineup, and compared CalAmp against leading competitors to deliver this comprehensive review.

Pricing model: Quote only, no pricing page published
From: Varies by features and fleet size
Free trial: No

Full review

Verizon Connect

[GPS fleet tracking](/categories/gps-fleet-tracking) and fleet management for businesses of all sizes.

Pricing model: Per vehicle
From: Real-time tracking, geofencing, basic alerts
Deployment: Cloud
Free trial: Yes

Full review

RTA Fleet Management

RTA Fleet Management is established fleet maintenance and asset management software with deep public-sector roots. Work orders, preventive maintenance, parts, fuel, and motor pool. Cloud or on-premise.

Pricing model: Quote-based
From: Custom / contact vendor, core maintenance and asset management. Cloud or on-premise. Scoped to fleet size and modules.
Deployment: Cloud or On-Premise
Free trial: No

Full review

Lytx

AI-powered video safety platform with the largest driving behavior database.

Pricing model: Per vehicle
From: Dual-facing camera, MV+AI, self-managed video review
Deployment: Cloud
Free trial: No

Full review

Samsara

Connected operations platform for [fleet tracking](/categories/fleet-tracking), safety, and compliance.

Pricing model: Per vehicle
From: GPS tracking, telematics, basic reporting
Deployment: Cloud
Free trial: Yes

Full review

Fleet Complete

#10

Fleet Complete (now Powerfleet) is a Canadian-born fleet management platform serving 30,000+ customers across North America. We tested its GPS tracking, AI dash cameras, [ELD compliance](/categories/eld-compliance) tools, and asset tracking for 90 days to see how it stacks up against [Geotab](/software/geotab), [Samsara](/software/samsara), and other top players.

Pricing model: Quote-only; no public per-vehicle rate
From: GPS tracking, geofences, basic reporting. 36-month contract. Best for basic location tracking.
Free trial: No

Full review

ClearPathGPS

#11

ClearPathGPS is an 8.1/10-rated [GPS fleet tracking](/categories/gps-fleet-tracking) platform best suited for small-to-mid-size field service, construction, and trade fleets that want reliable tracking with transparent pricing and exceptional customer support. At ~$20/vehicle/month with no contracts and a 14-day free trial, it offers real-time GPS tracking, geofencing, driver behavior monitoring, and maintenance alerts, making it the top choice for service-based businesses that value simplicity and responsive US-based support o

Pricing model: Quote-led per vehicle; no long-term contract advertised
From: Real-time tracking, geofencing, alerts, driver behavior, reporting
Free trial: Yes

Full review

Fleetio

#12

Modern fleet maintenance and management platform for mixed fleets.

Pricing model: Per vehicle
From: Rate not verified, fleetio.com blocks automated retrieval. Monthly or annual billing; vehicle records, maintenance, fuel tracking.
Deployment: Cloud
Free trial: Yes

Full review

Zonar Systems

#13

Zonar Systems is a commercial fleet [telematics](/categories/telematics) provider known for its dominance in school bus and public transit fleet management. Now merged with [GPS Trackit](/software/gps-trackit) to form Zonar Ignition, the platform offers GPS tracking, EVIR electronic inspections, [ELD compliance](/categories/eld-compliance), and AI-powered dash cams. We tested the platform, analyzed 300+ user reviews, and compared it against market leaders to deliver this independent assessment.

Pricing model: Quote only, the pricing page is a gated request form
From: Includes Zonar Logs, DVIR, Ground Traffic Control, HOS
Free trial: No

Full review

Simply Fleet

#14

Simply Fleet is a 7.6/10-rated fleet maintenance app best suited for very small fleets, owner-operators, and individual vehicle owners who need basic maintenance tracking, fuel logging, and expense management without paying enterprise prices. With a free plan for one vehicle and Pro plans starting at ~$3/vehicle/month, it delivers solid maintenance reminders and fuel tracking, but lacks GPS tracking, [telematics](/categories/telematics), and the advanced features that growing fleets eventually need.

Pricing model: Free plan; Essential $3/vehicle/mo, Advanced $5/vehicle/mo
From: Up to 5 vehicles, maintenance tracking, fuel logging, service reminders
Free trial: Yes

Full review

Rastrac

#15

Rastrac is a 7.5/10-rated [GPS fleet tracking](/categories/gps-fleet-tracking) and asset management platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, driver behavior monitoring, [fuel management](/categories/fuel-management), and maintenance alerts. Founded in 1993, Rastrac is one of the longest-running GPS tracking providers in the industry, offering solid core tracking features at competitive pricing, though it trails newer platforms like [Samsara](/software/samsara) and [Motive](/software/motive) in advanced analytics, AI capabilities,

Pricing model: Contact for pricing
From: Real-time tracking, geofencing, basic alerts
Free trial: No

Full review

Netradyne

#16

Netradyne is an 8.6/10-rated AI dash cam platform best suited for fleets that prioritize [driver safety](/categories/driver-safety), video [telematics](/categories/telematics), and positive behavior coaching. The Driveri camera uses four lenses and edge AI to provide 360-degree vision, real-time alerts, and GreenZone scoring that rewards safe driving, making it the top choice for safety-focused fleets, though it requires integration with a separate fleet management platform for GPS tracking and [ELD compliance](/categories/eld-compliance).

Pricing model: Quote only; no published price, tiers or billing unit
From: AI alerts, GreenZone scoring, video cloud storage, driver coaching, analytics dashboard
Free trial: No

Full review

Rhino Fleet Tracking

#17

Rhino [Fleet Tracking](/categories/fleet-tracking) is a 7.8/10-rated budget [GPS fleet tracking](/categories/gps-fleet-tracking) platform best suited for small to mid-size fleets that need affordable real-time vehicle tracking, geofencing, maintenance alerts, and basic reporting without long-term contracts. It delivers solid core GPS tracking at low cost but lacks advanced [telematics](/categories/telematics), dash cams, and [ELD compliance](/categories/eld-compliance) features offered by larger platforms.

Pricing model: Contact for pricing
From: Standard rate; all core features included
Free trial: No

Full review

Trimble

#18

Trimble Transportation is one of the most established names in enterprise fleet and transportation management. Born from acquisitions of TMW Systems, PeopleNet, and others, the platform now offers a cloud-native, AI-powered TMS alongside fleet maintenance, driver mobility, and real-time visibility tools. We evaluated the full Trimble Transportation ecosystem, testing its new AI-powered Trimble TMS, analyzing hundreds of user reviews, and comparing it against [Omnitracs](/software/omnitracs), [Samsara](/software/samsara), [Motive](/software/motive), and Geot

Pricing model: Contact for pricing
Free trial: No

Full review

Geotab

#19

Open-platform [telematics](/categories/telematics) with advanced data analytics for fleet optimization.

Pricing model: Per vehicle
From: GPS tracking, basic reporting, geofencing
Deployment: Cloud
Free trial: Yes

Full review

Omnitracs

#20

Omnitracs is a veteran fleet management platform now owned by Solera, built for long-haul trucking and enterprise carriers. With the Omnitracs One unified platform, it combines [ELD compliance](/categories/eld-compliance), [route optimization](/categories/route-optimization), [driver safety](/categories/driver-safety), and critical event video in a single ecosystem. We tested the platform, analyzed hundreds of user reviews, and compared it against modern competitors to determine whether Omnitracs still delivers value in 2026.

Pricing model: Quote only, no published rate
From: Not published, quote only; no pricing page on omnitracs.com or fleet.solera.com
Free trial: No

Full review

IntelliShift

#21

IntelliShift is a 7.9/10-rated fleet intelligence platform best suited for mid-to-large mixed fleets in construction, utilities, and field service that need to unify data from multiple vehicle types and [telematics](/categories/telematics) sources. The platform aggregates connected vehicle data, AI safety scoring, compliance management, and maintenance insights into a single dashboard, making it the top choice for complex operations with diverse asset types, though its custom pricing and steeper learning curve favor lar

Pricing model: Quote only; no published price and no pricing page
From: Connected vehicle data, GPS tracking, basic safety scoring, reporting
Free trial: Yes

Full review

Dossier

#22

Dossier by Arsenault is long-established dedicated [fleet maintenance software](/categories/fleet-maintenance). Preventive maintenance, work orders, parts and inventory, fuel, and motor pool. Available on-premise or hosted. Not a GPS or ELD tool.

Pricing model: Quote-based
From: Custom / contact vendor, core maintenance and asset management. On-premise or hosted. Scoped to fleet size and modules.
Deployment: Cloud or On-Premise
Free trial: No

Full review

One Step GPS

#23

One Step GPS is an 8.0/10-rated GPS fleet tracker best suited for small businesses and budget-conscious fleets that need reliable real-time tracking at the industry’s lowest price point. At ~$13.95/vehicle/month with no contracts, it delivers solid GPS tracking, geofencing, and driver behavior monitoring, making it the top choice for cost-conscious fleets that need visibility without paying for features they won’t use.

Pricing model: ~$13.95/vehicle/mo (no contract)
From: Real-time tracking, geofencing, alerts, trip history, driver reports
Free trial: No

Full review

GPS Trackit

#24

Budget-friendly [fleet tracking](/categories/fleet-tracking) with flexible hardware options.

Pricing model: Per vehicle
From: Real-time tracking, trip history, basic geofencing
Deployment: Cloud
Free trial: Yes

Full review

Motive

#25

AI-powered fleet management with ELD, dashcams, and spend management.

Pricing model: Per vehicle
From: ELD, GPS tracking, basic reporting
Deployment: Cloud
Free trial: Yes

Full review

Small Business fleet maintenance software: side by side

Pricing, deployment, and trial availability for every platform reviewed. Click any row to read the full review.

25 fleet maintenance software platforms with published price, deployment, free trial and best fit
Tool	Published price	Deployment	Free trial	Best for	Pricing detail
Azuga	$25 per vehicle/mo, published	Cloud	Yes	Fleets that want practical GPS tracking	See pricing
Teletrac Navman	$14.99 per vehicle/mo, DC contract	Cloud	Yes	Enterprise and mid-to-large fleets in construction, transportation, government	See pricing
Fullbay	$188 per shop per month	Cloud	No	Heavy-duty commercial truck and trailer repair shops	See pricing
Whip Around	quote only	Cloud	Yes	Fleets that want driver inspections done consistently and want flagged defects to turn	See pricing
CalAmp	quote only	Not stated	No	Fleets and asset-heavy operators that care more about hardware reliability, deployment flexibility	See pricing
Verizon Connect	$15.95 per vehicle/mo, GSA rate	Cloud	Yes	Enterprise fleets, service-heavy operations, and organizations that value dispatch depth, established vendor relationships	See pricing
RTA Fleet Management	$6 per asset per month	Cloud or On-Premise	No	Government, municipal, and utility fleets, and for larger commercial fleets running in-house maintenance operations	See pricing
Lytx	quote only	Cloud	No	Fleets that want a serious safety program built around video, coaching	See pricing
Samsara	quote only	Cloud	Yes	Fleets with 50+ vehicles, a serious safety program, compliance requirements	See pricing
Fleet Complete	quote only	Not stated	No	Canadian and North American fleets that need a proven GPS tracking platform	See pricing
ClearPathGPS	quote only	Not stated	Yes	Service-oriented fleets that want a clean tracking rollout with low commercial friction	See pricing
Fleetio	quote only	Cloud	Yes	Fleets that want a dedicated, affordable maintenance management platform	See pricing
Zonar Systems	$14.70 per bus/mo, district contract	Not stated	No	Fleets where electronic inspections, safety compliance	See pricing
Simply Fleet	Free for up to 5 vehicles	Not stated	Yes	Small fleet operators (5–50 vehicles) who need affordable maintenance scheduling and fuel logging	See pricing
Rastrac	quote only	Not stated	No	Small to mid-size fleets and asset-heavy operations that want reliable GPS tracking, geofencing	See pricing
Netradyne	quote only	Not stated	No	Fleets that already take safety seriously and want a dedicated camera layer that improves	See pricing
Rhino Fleet Tracking	quote only	Not stated	No	Small and mid-size service fleets that want straightforward GPS tracking, geofencing	See pricing
Trimble	quote only	Not stated	No	Large carriers, freight brokers, and logistics companies that need enterprise-grade transportation management	See pricing
Geotab	quote only	Cloud	Yes	Fleets that want telematics depth, reporting control	See pricing
Omnitracs	quote only	Not stated	No	Large trucking and transportation fleets that run structured long-haul or enterprise carrier operations	See pricing
IntelliShift	quote only	Not stated	Yes	Mid-market fleets (50–500 vehicles) in construction, field services, utilities	See pricing
Dossier	quote only	Cloud or On-Premise	No	Established in-house fleet maintenance operations and larger fleets that want a deep	See pricing
One Step GPS	$13.95 per vehicle per month	Not stated	No	Small to mid-sized fleets (5–100 vehicles) that need GPS tracking	See pricing
GPS Trackit	quote only	Cloud	Yes	Small to mid-size fleets that want GPS tracking deployed quickly with minimal contractual risk	See pricing
Motive	quote only	Cloud	Yes	Trucking fleets, regional carriers, and transportation operations that want one connected environment for ELD	See pricing

Showing 25 of 25. Published price is the figure the vendor states; “quote only” means it states none.

Frequently asked questions about fleet maintenance software for small business fleets

What fleet maintenance software is best for small businesses?

For small businesses with 10-75 vehicles, Fleetio and Simply Fleet are the strongest options. Fleetio offers PM scheduling, work orders, parts tracking, and telematics integration at $5-10/vehicle/month with a clean mobile app that drivers can use for DVIRs and fuel logs. Simply Fleet is stronger for very small fleets (under 20 vehicles) that want the simplest possible PM tracking at $5-7/vehicle. If you already have Samsara or Motive, check their maintenance modules first: adding features to an existing platform is usually cheaper than a standalone tool.

How much does fleet maintenance software cost for a small business?

Small-business fleet maintenance software runs $5-15/vehicle/month. Fleetio starts at $5/vehicle (basic PM and work orders) and goes to $10/vehicle for full telematics integration and parts tracking. Simply Fleet is $5-7/vehicle. For a 25-vehicle fleet, budget $125-375/month. If your GPS tracking vendor includes a maintenance module (Samsara, Motive, Geotab all do), adding that module typically costs $3-8/vehicle, cheaper than a dedicated maintenance tool.

Can fleet maintenance software prevent breakdowns for small fleets?

Yes, and it is the primary ROI case. PM scheduling software sends reminders when an oil change or brake inspection is due based on actual mileage (pulled automatically from telematics) rather than estimated dates. This closes the gap between 'we meant to service that truck' and 'the truck actually gets serviced.' Most small fleets that track maintenance properly see 30-50% reduction in unplanned breakdowns within the first year. One prevented engine repair ($3,000-8,000) covers 1-3 years of software cost.

Does fleet maintenance software integrate with GPS tracking systems?

The best ones do, and this integration is the key feature that makes PM scheduling actually work. When your maintenance platform reads real odometer data from your GPS/telematics system, PM intervals trigger at the right mileage rather than on a calendar estimate. Fleetio integrates natively with Samsara, Motive, Geotab, Verizon Connect, and GPS Trackit. If your GPS vendor offers its own maintenance module, that native integration is usually tighter than a third-party connection.

What is the difference between fleet maintenance software and a CMMS?

Fleet maintenance software is built specifically for vehicle fleets: it understands VINs, odometer triggers, DVIR checklists, and telematics integration out of the box. A CMMS (Computerized Maintenance Management System) is built for general asset maintenance (buildings, equipment, machinery) and can be adapted for fleets, but requires customization for vehicle-specific workflows. For a small business with only vehicles to maintain, fleet-specific software like Fleetio or Simply Fleet is simpler and cheaper than adapting a general CMMS.

Is fleet maintenance software worth it for a fleet under 20 vehicles?

Yes, for most small businesses. At 10-20 vehicles, the math is straightforward: $50-200/month in software versus $3,000-8,000 for one prevented engine failure. The bigger benefit is operational: you stop managing maintenance on a whiteboard or spreadsheet and start managing it on a system that tells you what needs service this week, which vehicles are overdue, and what your annual parts spend is by vehicle type. Most small fleets recoup the cost within 2-3 months of their first prevented breakdown.

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Not sure which fleet maintenance software platform fits?

Scoring these vendors side by side takes a weighted sheet, not a notepad. The vendor evaluation scorecard weights price, support, lead time and reliability, then rates each shortlisted vendor 1 to 5 against the same criteria.

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